Superior Court San Luis Obispo
Legal Process Clerk Trainee, I/II
Superior Court San Luis Obispo, San Luis Obispo, California, us, 93403
Salary:
$19.81 - $31.51 Hourly Location :
San Luis Obispo County, CA Job Type:
Limited Term, Full-Time Job Number:
08/2025 Department:
Various Departments Opening Date:
08/28/2025 Closing Date:
9/12/2025 11:59 PM Pacific
Definition/Distinguishing Characteristics
DEFINITION Classes in this series perform specialized clerical work for the Superior Court involving a wide knowledge of legal terminology and procedures. Legal Process Clerks above the trainee level also accept, review for legal sufficiency and process, the more difficult and complex legal filings in the Superior Court. May perform other related work as may be assigned.
DISTINGUISHING CHARACTERISTICS All Levels Interacts with the public or others in a high visibility, high volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies and options in person and over the telephone.
Legal Process Clerk Trainee: Under supervision, learns and performs variety of legal clerical work at the entry level in the Superior Court.
Legal Process Clerk I: Under general supervision, performs a variety of complex legal process work in the Superior Court; may train and advise the work of others.
Legal Process Clerk II: Under general supervision, acts as a journey worker in the Superior Court; may train and direct the work of others.
Typical Tasks
receive, examine, review, prepare, process and maintain a variety of legal documents in the juvenile, family law, civil, criminal and minor offense case categories; verify, enter, track and retrieve information from automated and manual record-keeping systems; initiate, update and maintain court calendars and case files. prepare and process appeals in accordance with all applicable statutes; collect and process filing fees, fines, bail and other payments at the public counter and/or through the mail and balance daily cash receipts prepare correspondence related to legal filing, legal processes, court procedures, court calendars, payment information, community service obligations, as well as respond to any inquiries regarding specific cases; examine legal documents for correctness of form and format, sufficiency of information and conformance with legal procedures for filing civil, criminal, infractions, collections, probate, juvenile, and family law matters; explain applicable regulations, policies and procedures; provides attorneys and litigants with non-legal information relative to the completing, filing, issuing and serving of documents; complete forms according to reporting regulations.
Employment Standards
Knowledge of :
Legal Process Clerk Trainee: Office practices and procedures; proper telephone etiquette, alphabetical, numerical and chronological sequences used in filing; correct spelling, grammar, punctuation and correct use of English language; standard office equipment and personal computers.
Legal Process Clerk I & II: The laws, codes, ordinances and procedures pertaining to the legal process work of the Superior Court to include: filing; data entry procedures and standard office methods.
Ability to:
Legal Process Clerk Trainee:
use a variety of computer programs relevant to duties of position; learn internal and external policies, procedures, rules, legal terminology and organization; gain knowledge of pertinent laws, codes and ordinances; keyboard accurately at a corrected speed of 45 net wpm; perform duties under pressure and with many interruptions; deal with the public with tact and courtesy; read and comprehend material; follow written and oral instructions; communicate effectively to establish and maintain effective working relationships; Legal Process Clerk I: The above, plus interpret and apply laws, rules and policies pertaining to the work of the Superior Court.
Legal Process Clerk II: The above, plus: act as a lead worker and direct the work of others. Minimum Qualifications
EXPERIENCE/EDUCATION All Levels: Equivalent to the completion of the twelfth grade.
Legal Process Clerk Trainee: One year of general clerical experience or possession of a certificate of proficiency in clerical studies or the equivalent from an accredited institution.
Legal Process Clerk I: One year of clerical experience which must have involved the filing and indexing of legal documents or one year experience equivalent to a Legal Process Clerk Trainee.
Legal Process Clerk II: Two years of clerical experience which must have involved the filing and indexing of legal documents or one year of experience equivalent to a Legal Process Clerk I.
OTHER REQUIREMENTS Proof of certification of typing skills for 45 wpm or more. A valid California drivers license may be required.
PHYSICAL CHARACTERISTICS Strength, dexterity, coordination and vision to use a keyboard and video display terminal on a daily basis. Hearing to communicate with the public and court staff. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 20 lbs. such as files stacks of papers, reference and other materials. Moving from place to place within an office; sitting and standing for prolonged periods of time. BENEFITS: Employees hired to a permanent (regular) position are eligible to participate in Court sponsored retirement, health, vision, and dental programs. Other benefits include life insurance, flexible spending, deferred compensation, tuition reimbursement for job related education, and an employee assistance program. Regular employees enjoy thirteen paid holidays per year and accrue vacation and sick leave hours. to view the benefit plan associated with this employment opportunity.
Please reference Miscellaneous Unit 20. EXAMINATION REQUIREMENTS - JOB SPECIFICATIONS: All applicants must meet the qualification standards and requirements of the positions as stated on the job announcement. At oral interviews, or as otherwise designated, all documents required for employment must be verified. The Superior Court reserves the right to modify the selection/examination process if it is deemed necessary.
PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to become an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work well with others.
CONFLICT OF INTEREST: Employees are prohibited from engaging in activities which may be in conflict with the interest of the Superior Court.
OATH OF ALLEGIANCE: All employees are required to take an oath of allegiance.
FINGERPRINT CLEARANCE: Applicants who are offered employment must pass a fingerprint background check. Any false statement or omission of material fact may cause forfeiture to employment rights.
REASONABLE ACCOMMODATION: The Court does not discriminate against the disabled. Please advise Human Resources if you will require special accommodation to participate in the examination process or to perform the essential functions of the job. Call (805) 706-3650.
EMPLOYMENT DOCUMENTATION: All employees hired after November 6, 1986 must provide proof of work eligibility.
$19.81 - $31.51 Hourly Location :
San Luis Obispo County, CA Job Type:
Limited Term, Full-Time Job Number:
08/2025 Department:
Various Departments Opening Date:
08/28/2025 Closing Date:
9/12/2025 11:59 PM Pacific
Definition/Distinguishing Characteristics
DEFINITION Classes in this series perform specialized clerical work for the Superior Court involving a wide knowledge of legal terminology and procedures. Legal Process Clerks above the trainee level also accept, review for legal sufficiency and process, the more difficult and complex legal filings in the Superior Court. May perform other related work as may be assigned.
DISTINGUISHING CHARACTERISTICS All Levels Interacts with the public or others in a high visibility, high volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies and options in person and over the telephone.
Legal Process Clerk Trainee: Under supervision, learns and performs variety of legal clerical work at the entry level in the Superior Court.
Legal Process Clerk I: Under general supervision, performs a variety of complex legal process work in the Superior Court; may train and advise the work of others.
Legal Process Clerk II: Under general supervision, acts as a journey worker in the Superior Court; may train and direct the work of others.
Typical Tasks
receive, examine, review, prepare, process and maintain a variety of legal documents in the juvenile, family law, civil, criminal and minor offense case categories; verify, enter, track and retrieve information from automated and manual record-keeping systems; initiate, update and maintain court calendars and case files. prepare and process appeals in accordance with all applicable statutes; collect and process filing fees, fines, bail and other payments at the public counter and/or through the mail and balance daily cash receipts prepare correspondence related to legal filing, legal processes, court procedures, court calendars, payment information, community service obligations, as well as respond to any inquiries regarding specific cases; examine legal documents for correctness of form and format, sufficiency of information and conformance with legal procedures for filing civil, criminal, infractions, collections, probate, juvenile, and family law matters; explain applicable regulations, policies and procedures; provides attorneys and litigants with non-legal information relative to the completing, filing, issuing and serving of documents; complete forms according to reporting regulations.
Employment Standards
Knowledge of :
Legal Process Clerk Trainee: Office practices and procedures; proper telephone etiquette, alphabetical, numerical and chronological sequences used in filing; correct spelling, grammar, punctuation and correct use of English language; standard office equipment and personal computers.
Legal Process Clerk I & II: The laws, codes, ordinances and procedures pertaining to the legal process work of the Superior Court to include: filing; data entry procedures and standard office methods.
Ability to:
Legal Process Clerk Trainee:
use a variety of computer programs relevant to duties of position; learn internal and external policies, procedures, rules, legal terminology and organization; gain knowledge of pertinent laws, codes and ordinances; keyboard accurately at a corrected speed of 45 net wpm; perform duties under pressure and with many interruptions; deal with the public with tact and courtesy; read and comprehend material; follow written and oral instructions; communicate effectively to establish and maintain effective working relationships; Legal Process Clerk I: The above, plus interpret and apply laws, rules and policies pertaining to the work of the Superior Court.
Legal Process Clerk II: The above, plus: act as a lead worker and direct the work of others. Minimum Qualifications
EXPERIENCE/EDUCATION All Levels: Equivalent to the completion of the twelfth grade.
Legal Process Clerk Trainee: One year of general clerical experience or possession of a certificate of proficiency in clerical studies or the equivalent from an accredited institution.
Legal Process Clerk I: One year of clerical experience which must have involved the filing and indexing of legal documents or one year experience equivalent to a Legal Process Clerk Trainee.
Legal Process Clerk II: Two years of clerical experience which must have involved the filing and indexing of legal documents or one year of experience equivalent to a Legal Process Clerk I.
OTHER REQUIREMENTS Proof of certification of typing skills for 45 wpm or more. A valid California drivers license may be required.
PHYSICAL CHARACTERISTICS Strength, dexterity, coordination and vision to use a keyboard and video display terminal on a daily basis. Hearing to communicate with the public and court staff. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 20 lbs. such as files stacks of papers, reference and other materials. Moving from place to place within an office; sitting and standing for prolonged periods of time. BENEFITS: Employees hired to a permanent (regular) position are eligible to participate in Court sponsored retirement, health, vision, and dental programs. Other benefits include life insurance, flexible spending, deferred compensation, tuition reimbursement for job related education, and an employee assistance program. Regular employees enjoy thirteen paid holidays per year and accrue vacation and sick leave hours. to view the benefit plan associated with this employment opportunity.
Please reference Miscellaneous Unit 20. EXAMINATION REQUIREMENTS - JOB SPECIFICATIONS: All applicants must meet the qualification standards and requirements of the positions as stated on the job announcement. At oral interviews, or as otherwise designated, all documents required for employment must be verified. The Superior Court reserves the right to modify the selection/examination process if it is deemed necessary.
PERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to become an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work well with others.
CONFLICT OF INTEREST: Employees are prohibited from engaging in activities which may be in conflict with the interest of the Superior Court.
OATH OF ALLEGIANCE: All employees are required to take an oath of allegiance.
FINGERPRINT CLEARANCE: Applicants who are offered employment must pass a fingerprint background check. Any false statement or omission of material fact may cause forfeiture to employment rights.
REASONABLE ACCOMMODATION: The Court does not discriminate against the disabled. Please advise Human Resources if you will require special accommodation to participate in the examination process or to perform the essential functions of the job. Call (805) 706-3650.
EMPLOYMENT DOCUMENTATION: All employees hired after November 6, 1986 must provide proof of work eligibility.