State of Oregon
Office Manager 2
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! If mentoring and supporting others is your forte, this position could be your next careerapply today! As an Office Manager 2 you will support the work of 4 district offices. Once the candidate has been chosen, they may be placed in one of the following Child Welfare offices: Boardman, Hermiston, Pendleton or Milton-Freewater. As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon's most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being. Summary of Duties The primary purpose of this position is to develop the clerical delivery system and processes to ensure efficient workflow. It designs, implements, and administers the business management activities of the program. This position manages 16-17 support staff team members and is responsible for the administrative functioning of the Child Welfare offices in four locations: Boardman, Hermiston, Milton-Freewater and Pendleton. This position manages the day-to-day administration of State and Federal laws, administrative rules, agency policies and procedures, personnel policies and procedures, and collective bargaining agreement for all staff. Minimum Qualifications A valid driver's license and acceptable driving record are required for this position. One year of experience as a supervisor of clerical, secretarial, or office support staff that includes hiring or recommending hiring, training, assigning, and reviewing work, preparing performance evaluations, and handling disciplinary actions.
This position is currently under reclassification review. Upon approval, the incumbent will need to meet the minimum qualification for the new classification within 24 months. Essential Attributes We are looking for candidates with: Experience in interpreting policy and procedures.
Experience conducting work that requires attention to detail.
Experience adapting with ease to changing environments and priorities and meeting deadlines.
Experience working with a diverse population.
Experience monitoring budgets.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. If applicable, please clearly indicate if a degree has been completed when providing educational history. Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Working Conditions Work hours: Typical workday is 8-5pm. Possible variation of hours that might include evenings and weekends.
Travel: Frequent travel for meetings, trainings, and other related activities. This could include required occasional overnight travel.
This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Background Checks and Requirements If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
Benefits ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference Veterans' preference:
Veterans' preference information.
How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.
General Information This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information The recruiter for this position is Amy Acree. Please include the REQ number when corresponding.
Email: amy.acree@odhs.oregon.gov
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Opportunity awaits! If mentoring and supporting others is your forte, this position could be your next careerapply today! As an Office Manager 2 you will support the work of 4 district offices. Once the candidate has been chosen, they may be placed in one of the following Child Welfare offices: Boardman, Hermiston, Pendleton or Milton-Freewater. As an employee working within the Child Welfare Program, you will have an opportunity to make a meaningful difference in the lives of Oregon's most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being. Summary of Duties The primary purpose of this position is to develop the clerical delivery system and processes to ensure efficient workflow. It designs, implements, and administers the business management activities of the program. This position manages 16-17 support staff team members and is responsible for the administrative functioning of the Child Welfare offices in four locations: Boardman, Hermiston, Milton-Freewater and Pendleton. This position manages the day-to-day administration of State and Federal laws, administrative rules, agency policies and procedures, personnel policies and procedures, and collective bargaining agreement for all staff. Minimum Qualifications A valid driver's license and acceptable driving record are required for this position. One year of experience as a supervisor of clerical, secretarial, or office support staff that includes hiring or recommending hiring, training, assigning, and reviewing work, preparing performance evaluations, and handling disciplinary actions.
This position is currently under reclassification review. Upon approval, the incumbent will need to meet the minimum qualification for the new classification within 24 months. Essential Attributes We are looking for candidates with: Experience in interpreting policy and procedures.
Experience conducting work that requires attention to detail.
Experience adapting with ease to changing environments and priorities and meeting deadlines.
Experience working with a diverse population.
Experience monitoring budgets.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. If applicable, please clearly indicate if a degree has been completed when providing educational history. Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Working Conditions Work hours: Typical workday is 8-5pm. Possible variation of hours that might include evenings and weekends.
Travel: Frequent travel for meetings, trainings, and other related activities. This could include required occasional overnight travel.
This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Background Checks and Requirements If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
Benefits ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference Veterans' preference:
Veterans' preference information.
How to submit your Veteran documents for preference. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.
General Information This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information The recruiter for this position is Amy Acree. Please include the REQ number when corresponding.
Email: amy.acree@odhs.oregon.gov