TD
Overview
Executive Assistant - Capital Markets, TDS US
at
TD Location : New York, New York, tats-Unis d'Amrique Hours : 40 per week Line of Business : Administration Pay : $90,000 - $110,000 USD
TD is committed to fair and equitable compensation opportunities. Base pay is determined by the candidate's skills, experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role. Job Description
The Executive Assistant I - TDS
provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices' administrative and support personnel. This role coordinates and facilitates high-level executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger & acquisition early-stage meetings and due diligence document organization. This role compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. Depth & Scope Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction Manages efficiently in a multi-tasked environment and ensures deadlines are met Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.) Schedules and organizes meetings, including preparation and coordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc. Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.) Efficiently manages and promptly responds to all incoming enquiries/requests for information independently or re-directs to the appropriate person/area Ensures the optimal level of customer service and professionalism is provided Provides accurate, organized and efficient administrative support; collects and tracks data, researches information, sorts and distributes mail, balances and processes expense reports, schedules and organizes meetings, manages calendars, creates and maintains files, and performs other administrative assignments as required Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate Prioritizes and manages own workflow to ensure quality and efficiency (i.e. meets deadlines; be flexible in adjusting to changing work priorities) Uses software programs and other tools or equipment with ease and efficiency, and provides documents/information that effectively support the needs of the team Efficiently manages expectations/concerns through strong communication skills, both verbal and written Takes initiative to identify and recommend improvements in own job function, researches and/or investigates issues requiring resolution in order to execute on assigned tasks Be an effective team player and flexible in adjusting to changing work priorities Participates fully as a member of the team and contributes to a positive work environment Keeps others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities Supports the team by continuously developing knowledge in own area Reports to a Bank Executive and provides dedicated executive administrative support Senior level of administrative support and performs diverse range of tasks that involve a range of complexity Has autonomy and some discretion to make decisions within well-defined parameters Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
Education & Experience
Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below 2+ Years of related experience Exceptional clerical and administrative skills Knowledge of division organization, terminology and operations Ability to work independently Strong organizational skills, with ability to keep others focused, on task and efficient Excellent communication skills, both written and verbal PC skills, including proficiency with spreadsheets, reporting tools and presentation software
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes. Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process. Details Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: Banking
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Executive Assistant - Capital Markets, TDS US
at
TD Location : New York, New York, tats-Unis d'Amrique Hours : 40 per week Line of Business : Administration Pay : $90,000 - $110,000 USD
TD is committed to fair and equitable compensation opportunities. Base pay is determined by the candidate's skills, experience, job-related knowledge, geographic location, and other specific business and organizational needs. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role. Job Description
The Executive Assistant I - TDS
provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a company division, performing complex and technical activities requiring considerable discretion and independent judgment. This role works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. This role facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. This role may supervise various offices' administrative and support personnel. This role coordinates and facilitates high-level executive functions with wide latitude for independent judgment. This role assists with numerous highly confidential functions including merger & acquisition early-stage meetings and due diligence document organization. This role compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. Depth & Scope Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction Manages efficiently in a multi-tasked environment and ensures deadlines are met Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.) Schedules and organizes meetings, including preparation and coordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc. Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.) Efficiently manages and promptly responds to all incoming enquiries/requests for information independently or re-directs to the appropriate person/area Ensures the optimal level of customer service and professionalism is provided Provides accurate, organized and efficient administrative support; collects and tracks data, researches information, sorts and distributes mail, balances and processes expense reports, schedules and organizes meetings, manages calendars, creates and maintains files, and performs other administrative assignments as required Consistently exercises discretion in managing correspondence, information and all matters of confidentiality; escalates issues where appropriate Prioritizes and manages own workflow to ensure quality and efficiency (i.e. meets deadlines; be flexible in adjusting to changing work priorities) Uses software programs and other tools or equipment with ease and efficiency, and provides documents/information that effectively support the needs of the team Efficiently manages expectations/concerns through strong communication skills, both verbal and written Takes initiative to identify and recommend improvements in own job function, researches and/or investigates issues requiring resolution in order to execute on assigned tasks Be an effective team player and flexible in adjusting to changing work priorities Participates fully as a member of the team and contributes to a positive work environment Keeps others in the immediate team informed and up to date about the status/progress of projects, and all relevant or useful information related to day-to-day activities Supports the team by continuously developing knowledge in own area Reports to a Bank Executive and provides dedicated executive administrative support Senior level of administrative support and performs diverse range of tasks that involve a range of complexity Has autonomy and some discretion to make decisions within well-defined parameters Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
Education & Experience
Associate's degree and/or Bachelor's degree or progressive work experience in addition to experience below 2+ Years of related experience Exceptional clerical and administrative skills Knowledge of division organization, terminology and operations Ability to work independently Strong organizational skills, with ability to keep others focused, on task and efficient Excellent communication skills, both written and verbal PC skills, including proficiency with spreadsheets, reporting tools and presentation software
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes. Accommodation
TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process. Details Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: Banking
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