City of San Ramon, CA
Planning Services Division Manager
City of San Ramon, CA, San Ramon, California, United States, 94583
Salary :
$148,419.96 - $197,843.49 Annually Location :
San Ramon, CA Job Type:
Full-Time Job Number:
2025-08-U180 Department:
Community Development Division:
Planning Services Opening Date:
08/25/2025 Closing Date:
9/15/2025 5:00 PM Pacific
Description Under general direction, performs administrative duties and policy interpretation related to the management in the Planning Services Division of the Community Development Department; develops division goals and objectives; manages staff directly or through subordinate managers/supervisors; develops policies and procedures related to division activities; develops and administers division budgets; manages current and long range and long-range planning activities and serves as staff for the Planning Commission and related committees as assigned; and performs related work as required.
Supervision Received and Exercised Receives general direction from assigned Director. Exercises direct and general supervision over professional, technical, and administrative support staff.
Class Characteristics This is a management classification that manages the Planning Services Division. It is distinguished from the next lower level of Senior Planner by either its oversight of multiple areas as well as management of complex current and Long range projects and programs The Division Manager is distinguished from the Director class by the full managerial responsibility for a City department as opposed to the Division.
The Planning Services Division Manager is responsible for the day-to-day operations of Planning Services Division. Typical responsibilities include, but are not limited to: General Plan and Zoning Ordinance Implementation Response to public inquiries Monitoring of new legislation Processing Residential and Commercial Development Projects. Planning Review of Building and Engineering Permits Housing Element/Housing Program implementation Business License Program implementation Staffing and facilitation of the Planning Commission Staffing and facilitation of the for the Architectural Review Board The position currently oversees 5 full-time staff members including: a Senior Planner, two (2) Associate Planners, an Assistant Planner and a Planning Specialist and has a Division operating budget of approximately $1.89M. Current Challenges and Priorities Meeting current streamlining requirements for new project approvals. Monitoring changing State housing legislation and the impact on local planning processes. Increased State reporting requirements. Ongoing Code updates to reflect new legislation and local priorities. Succession planning for Division workforce and staffing needs. Typical Duties Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Develops and directs the implementation of goals, objectives, policies, procedures and work standards for assigned division; interprets and complies with all applicable federal and state regulations. Monitors and directs daily operations to ensure that policies and procedures are being followed, that goals and objectives are met, and that services are being provided efficiently and effectively; takes corrective action as necessary; personally handles the most difficult, sensitive or controversial projects for the division. Develops and monitors the division's budget; oversees financial well-being of the division by analyzing cost effectiveness and directing cost control activities; prepares, submits and justifies budget enhancement requests to the Director. Plans, organizes, administers, reviews and evaluates the work of subordinate professional, technical, office support and operational staff through subordinate levels of supervision. Provides for the selection, training, professional development and work evaluation of subordinate staff; makes recommendations on hiring, termination, promotion and discipline as required. Confers with and represents the division and the department in meetings with other City departments and divisions; serves as the City representative with a variety of public, business and community organizations; fosters collaborative relationships to the benefit of the division, department and the City. Prioritizes and allocates available division resources; reviews and evaluates program and service delivery, makes recommendations for improvement and ensures maximum effective service provision. Develops systems and maintains records that provide for the proper evaluation, control and documentation of assigned activities; prepares and directs the preparation of a variety of written correspondence, reports, procedures, directives and other materials. May act for and serve as the Department Director, as assigned. Performs other duties as assigned. Knowledge and Abilities
Knowledge of:
Current and long-range Land Use Planning principles, environmental review and administrative principles and practices, including goal setting, program development, implementation, and evaluation, project management, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of budget administration and employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned programs. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Business letter writing and the standard format for reports and correspondence. Business arithmetic and basic statistical techniques. Research and reporting methods, techniques, and procedures. Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to:
Recommend and implement goals, objectives, and practices for providing effective and efficient services. Manage and monitor complex projects, on-time, and within budget. Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures. Evaluate and develop improvements in operations, procedures, policies, or methods. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. Effectively represent the department and the City in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Make accurate arithmetic, financial, and statistical computations. Establish and maintain a variety of manual and computerized record keeping systems. Make sound, independent decisions within established policy and procedural guidelines. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education Equivalent to graduation from a four-year college or university with major coursework (in Land Use Planning) related to the area of assignment.
AND
Experience Four (4) years of supervisory experience within or related to the area of assignment.
Or An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
Licenses and Certifications
Possession of, or ability to obtain, a valid California Driver's License by time of appointment. A valid California Driver's License is not a requirement for this position. However, persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Driver's License; alternatively, persons hired into this class could use alternative means of transportation as part of their job duties. At the option of the appointing authority or the City, persons hired into this class may be required to either possess at entry or obtain within specified time limits designated licenses, professional registration, certification or specialized education and training relevant to the area of assignment. Desirable Certifications
American Planning Association (APA) Membership is recommended but not required. American Institute of Certified Planners (AICP) is certification is recommended but not required.
Additional Information Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.
Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
FLSA: EXEMPT Recruitment Process
Resumes cannot be substituted for a completed application.
The recruitment process is as follows: The most qualified candidates, as determined by initial screening of applications, will be invited to participate in an oral and/or department panel interview. The first round of interviews is tentatively scheduled for mid-October 2025. The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the City's needs. The eligibility list will remain in effect for one (1) year for potential future vacancies.
The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin, sexual orientation or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at
Information contained herein, including the recruitment process, is subject to change without notice. The City's excellent benefit package includes CalPERS retirement; medical, dental and vision plans; Medical Insurance is provided to employees through the CalPERS Public Employees Medical and Hospital Care Act (PEMHCA). City pays up to the Kaiser Bay Area Rate.12 days of vacation and 12 days of sick leave accrued annually; 10.5 paid holidays; 3 floating holidays; adoption benefits; short- and long-term disability; employee assistance program; group and supplemental life insurance; and a retiree health savings plan. Option to participate in the City's 457 deferred compensation and/or 457 Roth plans.
for a detailed summary of our benefits by bargaining unit. 01
Please indicate your highest level of education completed.
High School or Equivalent 1 year college (30 semester/45 quarter units) 2 years of college (Associate's Degree or 60 semester/90 quarter units) 3 years of college (90 semester/135 quarter units) 4 years of college (Bachelor's Degree or 120 semester/180 quarter units) Master's Degree or above
02
Please list relevant major coursework or fields(s) of study. 03
How many years of supervisory experience do you possess?
None Less than 1 year 1 year but less than 2 years 2 years but less than 3 years 3 years but less than 4 years 4 years but less than 5 years 5 years but less than 6 years 6 years but less than 7 years 7 years or more
04
Please list any certifications you possess relative to the Planning Services Division Manager position. 05
Please explain your experience managing a division or department in a municipal government. 06
Please describe your experience in implementing and project management for current and long-range land use planning projects and policies. 07
Please describe your experience and involvement in developing annual operating and project budgets. 08
Please describe your knowledge of and experience with managing employees. 09
Please describe your experience in preparing staff reports or similar documents, preparing and making presentation to the public, management teams, City Council, Commissions, Committees, or similar groups. Required Question
$148,419.96 - $197,843.49 Annually Location :
San Ramon, CA Job Type:
Full-Time Job Number:
2025-08-U180 Department:
Community Development Division:
Planning Services Opening Date:
08/25/2025 Closing Date:
9/15/2025 5:00 PM Pacific
Description Under general direction, performs administrative duties and policy interpretation related to the management in the Planning Services Division of the Community Development Department; develops division goals and objectives; manages staff directly or through subordinate managers/supervisors; develops policies and procedures related to division activities; develops and administers division budgets; manages current and long range and long-range planning activities and serves as staff for the Planning Commission and related committees as assigned; and performs related work as required.
Supervision Received and Exercised Receives general direction from assigned Director. Exercises direct and general supervision over professional, technical, and administrative support staff.
Class Characteristics This is a management classification that manages the Planning Services Division. It is distinguished from the next lower level of Senior Planner by either its oversight of multiple areas as well as management of complex current and Long range projects and programs The Division Manager is distinguished from the Director class by the full managerial responsibility for a City department as opposed to the Division.
The Planning Services Division Manager is responsible for the day-to-day operations of Planning Services Division. Typical responsibilities include, but are not limited to: General Plan and Zoning Ordinance Implementation Response to public inquiries Monitoring of new legislation Processing Residential and Commercial Development Projects. Planning Review of Building and Engineering Permits Housing Element/Housing Program implementation Business License Program implementation Staffing and facilitation of the Planning Commission Staffing and facilitation of the for the Architectural Review Board The position currently oversees 5 full-time staff members including: a Senior Planner, two (2) Associate Planners, an Assistant Planner and a Planning Specialist and has a Division operating budget of approximately $1.89M. Current Challenges and Priorities Meeting current streamlining requirements for new project approvals. Monitoring changing State housing legislation and the impact on local planning processes. Increased State reporting requirements. Ongoing Code updates to reflect new legislation and local priorities. Succession planning for Division workforce and staffing needs. Typical Duties Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Develops and directs the implementation of goals, objectives, policies, procedures and work standards for assigned division; interprets and complies with all applicable federal and state regulations. Monitors and directs daily operations to ensure that policies and procedures are being followed, that goals and objectives are met, and that services are being provided efficiently and effectively; takes corrective action as necessary; personally handles the most difficult, sensitive or controversial projects for the division. Develops and monitors the division's budget; oversees financial well-being of the division by analyzing cost effectiveness and directing cost control activities; prepares, submits and justifies budget enhancement requests to the Director. Plans, organizes, administers, reviews and evaluates the work of subordinate professional, technical, office support and operational staff through subordinate levels of supervision. Provides for the selection, training, professional development and work evaluation of subordinate staff; makes recommendations on hiring, termination, promotion and discipline as required. Confers with and represents the division and the department in meetings with other City departments and divisions; serves as the City representative with a variety of public, business and community organizations; fosters collaborative relationships to the benefit of the division, department and the City. Prioritizes and allocates available division resources; reviews and evaluates program and service delivery, makes recommendations for improvement and ensures maximum effective service provision. Develops systems and maintains records that provide for the proper evaluation, control and documentation of assigned activities; prepares and directs the preparation of a variety of written correspondence, reports, procedures, directives and other materials. May act for and serve as the Department Director, as assigned. Performs other duties as assigned. Knowledge and Abilities
Knowledge of:
Current and long-range Land Use Planning principles, environmental review and administrative principles and practices, including goal setting, program development, implementation, and evaluation, project management, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of budget administration and employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of the assigned programs. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Business letter writing and the standard format for reports and correspondence. Business arithmetic and basic statistical techniques. Research and reporting methods, techniques, and procedures. Principles and procedures of record keeping, technical report writing, and preparation of correspondence and presentations. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to:
Recommend and implement goals, objectives, and practices for providing effective and efficient services. Manage and monitor complex projects, on-time, and within budget. Plan, organize, schedule, assign, review, and evaluate the work of staff; train staff in work procedures. Evaluate and develop improvements in operations, procedures, policies, or methods. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. Effectively represent the department and the City in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Make accurate arithmetic, financial, and statistical computations. Establish and maintain a variety of manual and computerized record keeping systems. Make sound, independent decisions within established policy and procedural guidelines. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and software programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education Equivalent to graduation from a four-year college or university with major coursework (in Land Use Planning) related to the area of assignment.
AND
Experience Four (4) years of supervisory experience within or related to the area of assignment.
Or An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
Licenses and Certifications
Possession of, or ability to obtain, a valid California Driver's License by time of appointment. A valid California Driver's License is not a requirement for this position. However, persons hired into this class who intend to drive their personal vehicle and/or a City vehicle as part of their job duties will be required to possess a valid California Driver's License; alternatively, persons hired into this class could use alternative means of transportation as part of their job duties. At the option of the appointing authority or the City, persons hired into this class may be required to either possess at entry or obtain within specified time limits designated licenses, professional registration, certification or specialized education and training relevant to the area of assignment. Desirable Certifications
American Planning Association (APA) Membership is recommended but not required. American Institute of Certified Planners (AICP) is certification is recommended but not required.
Additional Information Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.
Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
FLSA: EXEMPT Recruitment Process
Resumes cannot be substituted for a completed application.
The recruitment process is as follows: The most qualified candidates, as determined by initial screening of applications, will be invited to participate in an oral and/or department panel interview. The first round of interviews is tentatively scheduled for mid-October 2025. The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the City's needs. The eligibility list will remain in effect for one (1) year for potential future vacancies.
The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin, sexual orientation or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at
Information contained herein, including the recruitment process, is subject to change without notice. The City's excellent benefit package includes CalPERS retirement; medical, dental and vision plans; Medical Insurance is provided to employees through the CalPERS Public Employees Medical and Hospital Care Act (PEMHCA). City pays up to the Kaiser Bay Area Rate.12 days of vacation and 12 days of sick leave accrued annually; 10.5 paid holidays; 3 floating holidays; adoption benefits; short- and long-term disability; employee assistance program; group and supplemental life insurance; and a retiree health savings plan. Option to participate in the City's 457 deferred compensation and/or 457 Roth plans.
for a detailed summary of our benefits by bargaining unit. 01
Please indicate your highest level of education completed.
High School or Equivalent 1 year college (30 semester/45 quarter units) 2 years of college (Associate's Degree or 60 semester/90 quarter units) 3 years of college (90 semester/135 quarter units) 4 years of college (Bachelor's Degree or 120 semester/180 quarter units) Master's Degree or above
02
Please list relevant major coursework or fields(s) of study. 03
How many years of supervisory experience do you possess?
None Less than 1 year 1 year but less than 2 years 2 years but less than 3 years 3 years but less than 4 years 4 years but less than 5 years 5 years but less than 6 years 6 years but less than 7 years 7 years or more
04
Please list any certifications you possess relative to the Planning Services Division Manager position. 05
Please explain your experience managing a division or department in a municipal government. 06
Please describe your experience in implementing and project management for current and long-range land use planning projects and policies. 07
Please describe your experience and involvement in developing annual operating and project budgets. 08
Please describe your knowledge of and experience with managing employees. 09
Please describe your experience in preparing staff reports or similar documents, preparing and making presentation to the public, management teams, City Council, Commissions, Committees, or similar groups. Required Question