Florida State University
Program Associate - UBA / Information Technology Services
Florida State University, Tallahassee, Florida, us, 32318
Department
University Business Administrators - Information Technology Services
Responsibilities
This position will serve as a department representative responsible for the operations and coordination of Human Resources related transactional functions for the Information Technology Services (ITS) departments. Responsibilities include coordination, submission, tracking, and completion of various human resource transactions.
Responsibilities include recruiting, hiring, new employee on-boarding and paperwork, I-9 submissions, job opening packets, position description changes/updates, terminations, performance evaluations, FMLA, assistance with preparation and classification of job descriptions, FACET and workers compensation. Serves as backup for department Courtesy and Internship appointments. Ensures policies and procedures related to human resource actions for the departments are compliance with University, State, and Federal regulations and standards. Maintains employee in-house personnel files, departmental job opening packets, and HR Department Records. Submits personnel documents to FSU Human Resources for retention purposes. Position engages in regular communications with Office of Human Resources to carry out assigned tasks. Serves as a resource providing guidance, understanding, and assistance to hiring managers and employees regarding human resources policies and procedures. Guides and instructs hiring managers through the recruiting process. Ensures a tracking system is up to date daily with clear and concise data for upper management meetings. Assists with regular workflow status updates and proactively advises leadership and supervisors regarding the status of human resource transactions. With direction from the Office of Human Resources, counsels employees and management on HR issues including FMLA and Worker's Compensation. Monitors weekly time entry status and assists with the facilitation of corresponding employee-supervisor time entry, review, and approval process to ensure accuracy and compliance with University standards. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments. Assists in managing the active appointment reports, cost center spreadsheets, and payroll cost center reports ensuring accurate and timely data. Prepares payroll certification report for management approval signatures. Assists with monitoring internal administrative policies and procedures and recommending guidelines for improved effectiveness as necessary. Maintains knowledge of federal and state laws, university regulations, and ITS policies to ensure the department is effective and consistent in HR matters. Qualifications
A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred Qualifications
Strong background in human resources administration and employment practices. Excellent communication, writing, critical thinking, and problem-solving abilities. Proven capacity to analyze, evaluate, and enhance work processes is essential. Proficient in using the OMNI/PeopleSoft software.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
This position is being re-advertised. Previous applicants need not reapply.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
University Business Administrators - Information Technology Services
Responsibilities
This position will serve as a department representative responsible for the operations and coordination of Human Resources related transactional functions for the Information Technology Services (ITS) departments. Responsibilities include coordination, submission, tracking, and completion of various human resource transactions.
Responsibilities include recruiting, hiring, new employee on-boarding and paperwork, I-9 submissions, job opening packets, position description changes/updates, terminations, performance evaluations, FMLA, assistance with preparation and classification of job descriptions, FACET and workers compensation. Serves as backup for department Courtesy and Internship appointments. Ensures policies and procedures related to human resource actions for the departments are compliance with University, State, and Federal regulations and standards. Maintains employee in-house personnel files, departmental job opening packets, and HR Department Records. Submits personnel documents to FSU Human Resources for retention purposes. Position engages in regular communications with Office of Human Resources to carry out assigned tasks. Serves as a resource providing guidance, understanding, and assistance to hiring managers and employees regarding human resources policies and procedures. Guides and instructs hiring managers through the recruiting process. Ensures a tracking system is up to date daily with clear and concise data for upper management meetings. Assists with regular workflow status updates and proactively advises leadership and supervisors regarding the status of human resource transactions. With direction from the Office of Human Resources, counsels employees and management on HR issues including FMLA and Worker's Compensation. Monitors weekly time entry status and assists with the facilitation of corresponding employee-supervisor time entry, review, and approval process to ensure accuracy and compliance with University standards. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments. Assists in managing the active appointment reports, cost center spreadsheets, and payroll cost center reports ensuring accurate and timely data. Prepares payroll certification report for management approval signatures. Assists with monitoring internal administrative policies and procedures and recommending guidelines for improved effectiveness as necessary. Maintains knowledge of federal and state laws, university regulations, and ITS policies to ensure the department is effective and consistent in HR matters. Qualifications
A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)
Preferred Qualifications
Strong background in human resources administration and employment practices. Excellent communication, writing, critical thinking, and problem-solving abilities. Proven capacity to analyze, evaluate, and enhance work processes is essential. Proficient in using the OMNI/PeopleSoft software.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Veterans' Preference
Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.
IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.
Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .
Considerations
This is an USPS (University Support Personnel System) position.
This position requires successful completion of a criminal history background check .
This position is being re-advertised. Previous applicants need not reapply.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.