Office Services Assistant: P&P District #9 Charlottesville

Office Services Assistant: P&P District #9 Charlottesville #P0908Job no: 5089981 Work type: Full-Time (Salaried) Location: Charlottesville, Virginia Categories: Administrative Services, Public SafetyTitle: Office Services Assistant: P&P District #9 Charlottesville #P0908State Role Title: Admin and Office Spec IIHiring Range: $34,087 - $44,159Pay Band: 2Agency: Dept of Corr - Central AdminLocation: Charlottesville P&PAgency Website: www.vadoc.virginia.govRecruitment Type: General Public - GJob DutiesPosition provides clerical and data entry support for staff, maintaining and organizing filing system, greeting and direct visitors, answering multi-line phone system and directing calls appropriately. Serves as support to the office service supervisor. Provides clerical and administrative support to a Probation and Parole District office. Maintains filing systems, copies and distributes materials, and purges inactive files. Performs data entry functions to include entering information into systems, producing written communication to include reports and other correspondence.Minimum QualificationsHigh School Diploma or equivalent. Experience providing administrative support to include data entry, filing, and other related administrative duties in a professional setting. Recent experience providing customer service in a professional setting. Experience using MS Office applications. Recent experience using all office equipment in addition to computers and the use of multi-line telephones.Additional ConsiderationsWorking knowledge of a multi-line communication system. Experience in filing or record keeping or data entry. Experience with case-management database or an automated database other than MS Office. Administrative experience in a criminal justice, court, or law office setting.Special InstructionsYou will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.If selected as a finalist with the VADOC, candidates can expect the following: Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position. Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others. Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé. Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request. VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans ServicesContact InformationName: Human ResourcesPhone: 804-641-9840Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITIONIn support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.Advertised: 05 Sep 2025 Eastern Daylight Time Applications close: 19 Sep 2025 Eastern Daylight TimeWhatsapp Facebook LinkedIn Email App