Columbia University Medical Center
Overview
Standard Work Schedule: Mon - Fri (9am - 5pm). Building: Columbia University Medical Center. Salary Range: $73,500 - $80,000. Grade 104. Job Type: Officer of Administration. Regular status. Hours per week: 35. Position Summary
The position will provide executive administrative support to multiple full-time faculty within the Adult Liver Transplant Program and their advanced practitioners. The Executive Assistant will work under the direction of the Practice Administrator in collaboration with the division chief, medical director of liver transplant, surgical and medical physicians, nurse practitioners, physician assistants, social workers, administrative and research staff. Responsibilities
Provides front-line executive administrative support for a busy academic and clinical office. Maintain academic and clinical calendars, coordinate meeting schedules and make travel arrangements. Process reimbursements, check requests and purchase order requisitions timely. Prepare for conferences and meetings: arrange meeting sites, prepare materials, contact speakers and participants. Assist providers in the reappointment process. Ensure all provider licenses, certifications, memberships are maintained and filed appropriately. Ensure all managed care credentialing documents are completed and submitted timely as requested. Respond to routine correspondence, maintain records and respond to phone calls. Answer phone in a pleasant/responsive manner and triage calls appropriately. Take messages that are clear, legible, and disseminate as appropriate. Screens calls and visitors; respond to telephone and in-person inquiries. Identify and direct non-routine inquiries to appropriate office personnel as needed. Resolve problems and provide support to officers. Receive, track, and distribute incoming and outgoing mail; sort and triage as needed. Facilitate IT support and ensure all equipment is up to date and working. Place orders and maintain office supply inventory. Maintain facultys online presence and ensure web profiles are up to date and accurate. Ensure on-call provider schedule is generated and circulated timely. Update off-hours telephone service, provider calendars and patient schedules as needed. Able to schedule patient appointments, obtain authorization/referrals, verify insurance eligibility, update demographic, and scan documents into EMR. Collaborate with Scheduling Team to ensure block time is fully utilized and/or released timely as not to negatively impact the divisions utilization. Attend department and division meetings as needed. Collaborate with the division administrator to implement revenue cycle initiatives. Participate in department and division-wide quality improvement initiatives. Assist in orientation and training of new divisional hires, including new initiatives. Other duties as assigned. Minimum Qualifications
Bachelor's degree or equivalent in education and experience, plus three years of related experience. Intermediate to advanced level MS Office skills, Adobe. Other Requirements
Proficiency with technology and social media platforms. Effective interpersonal and communication skills required. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Hospitals and Health Care
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Standard Work Schedule: Mon - Fri (9am - 5pm). Building: Columbia University Medical Center. Salary Range: $73,500 - $80,000. Grade 104. Job Type: Officer of Administration. Regular status. Hours per week: 35. Position Summary
The position will provide executive administrative support to multiple full-time faculty within the Adult Liver Transplant Program and their advanced practitioners. The Executive Assistant will work under the direction of the Practice Administrator in collaboration with the division chief, medical director of liver transplant, surgical and medical physicians, nurse practitioners, physician assistants, social workers, administrative and research staff. Responsibilities
Provides front-line executive administrative support for a busy academic and clinical office. Maintain academic and clinical calendars, coordinate meeting schedules and make travel arrangements. Process reimbursements, check requests and purchase order requisitions timely. Prepare for conferences and meetings: arrange meeting sites, prepare materials, contact speakers and participants. Assist providers in the reappointment process. Ensure all provider licenses, certifications, memberships are maintained and filed appropriately. Ensure all managed care credentialing documents are completed and submitted timely as requested. Respond to routine correspondence, maintain records and respond to phone calls. Answer phone in a pleasant/responsive manner and triage calls appropriately. Take messages that are clear, legible, and disseminate as appropriate. Screens calls and visitors; respond to telephone and in-person inquiries. Identify and direct non-routine inquiries to appropriate office personnel as needed. Resolve problems and provide support to officers. Receive, track, and distribute incoming and outgoing mail; sort and triage as needed. Facilitate IT support and ensure all equipment is up to date and working. Place orders and maintain office supply inventory. Maintain facultys online presence and ensure web profiles are up to date and accurate. Ensure on-call provider schedule is generated and circulated timely. Update off-hours telephone service, provider calendars and patient schedules as needed. Able to schedule patient appointments, obtain authorization/referrals, verify insurance eligibility, update demographic, and scan documents into EMR. Collaborate with Scheduling Team to ensure block time is fully utilized and/or released timely as not to negatively impact the divisions utilization. Attend department and division meetings as needed. Collaborate with the division administrator to implement revenue cycle initiatives. Participate in department and division-wide quality improvement initiatives. Assist in orientation and training of new divisional hires, including new initiatives. Other duties as assigned. Minimum Qualifications
Bachelor's degree or equivalent in education and experience, plus three years of related experience. Intermediate to advanced level MS Office skills, Adobe. Other Requirements
Proficiency with technology and social media platforms. Effective interpersonal and communication skills required. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries
Hospitals and Health Care
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