Entergy
Senior Executive Assistant
In this role, you will provide secretarial/administrative support directly to executives and officer levels and will exercise confidentiality, tact and diplomacy; will use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. and may prepare responses to routine correspondence and inquiries; and will receive, screen and direct incoming calls, visitors, mail and e-mail, as well as maintain files, records, calendars and diaries, arrange business travel, coordinate meeting arrangements, and track expenses. You will also participate in the development and implementation of secretarial standards, policies and practices for the organization. Job Duties/Responsibilities Provide secretarial and administrative support to the highest level of Vice Presidents and Officers in the company. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare and draft documents, spreadsheets, presentations, interoffice correspondence and copies. Manage the administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle and manage multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers/supervisors. Minimum Requirements Minimum education required of the position Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Minimum experience required of the position 10+ years of experience with administrative work/secretarial duties. Minimum knowledge, skills, and abilities required of the position Secretarial and administrative support for executives and officers Calendar management and scheduling Travel arrangements Meeting coordination and conference call setup Drafting correspondence, reports, presentations, and other documents Using business software applications (e.g., word processing, spreadsheets, presentations) Proofreading and editing Screening and directing incoming calls, visitors, mail, and email Maintaining files, records, and databases Tracking expenses and invoices Any certificates, licenses, etc. required of the position None Primary Location: Mississippi-Jackson Mississippi: Jackson Job Function: Professional FLSA Status: Nonexempt Relocation Option: No Relocation Offered Union description/code: NON BARGAINING UNIT Number of Openings: 1 Req ID: 120370 Travel Percentage: Up to 25% EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
In this role, you will provide secretarial/administrative support directly to executives and officer levels and will exercise confidentiality, tact and diplomacy; will use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. and may prepare responses to routine correspondence and inquiries; and will receive, screen and direct incoming calls, visitors, mail and e-mail, as well as maintain files, records, calendars and diaries, arrange business travel, coordinate meeting arrangements, and track expenses. You will also participate in the development and implementation of secretarial standards, policies and practices for the organization. Job Duties/Responsibilities Provide secretarial and administrative support to the highest level of Vice Presidents and Officers in the company. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. Manage correspondence and routine documents and presentations given minimal direction. Prepare and draft documents, spreadsheets, presentations, interoffice correspondence and copies. Manage the administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc. Handle and manage multiple assignments, work within deadlines, and maintain confidentiality of departmental issues. Be proactive in forwarding work issues to the appropriate managers/supervisors. Minimum Requirements Minimum education required of the position Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Minimum experience required of the position 10+ years of experience with administrative work/secretarial duties. Minimum knowledge, skills, and abilities required of the position Secretarial and administrative support for executives and officers Calendar management and scheduling Travel arrangements Meeting coordination and conference call setup Drafting correspondence, reports, presentations, and other documents Using business software applications (e.g., word processing, spreadsheets, presentations) Proofreading and editing Screening and directing incoming calls, visitors, mail, and email Maintaining files, records, and databases Tracking expenses and invoices Any certificates, licenses, etc. required of the position None Primary Location: Mississippi-Jackson Mississippi: Jackson Job Function: Professional FLSA Status: Nonexempt Relocation Option: No Relocation Offered Union description/code: NON BARGAINING UNIT Number of Openings: 1 Req ID: 120370 Travel Percentage: Up to 25% EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.