Zoetis
Administrative Support Specialist
This position provides administrative and technical support to the Pharmaceuticals and CMC teams, as well as to the Vice President of Regulatory Affairs within Zoetis' VMRD Global Regulatory Affairs division. Additionally, it plays an active role in leading and supporting the planning and execution of local site-based initiatives and events. The ideal candidate thrives both independently and collaboratively, consistently producing high-quality results with efficiency and attention to detail. This role requires close collaboration with other VMRD administrative professionals on various projects and may occasionally provide back-up administrative duties to ensure seamless operations across the team. Responsibilities include but are not limited to: Coordinates FDA/Center for Veterinary Medicine correspondence with regulatory managers and database system. Maintains calendars, prepares expense reports, and coordinates travel arrangements. Veeva Vault Gatekeeper of CVs and JDs for the assigned group. Arranges off-site and on-site departmental meetings, videoconferences, and candidate interviews. Performs administrative tasks for on- and off-boarding of colleagues, interns, and contingent workers following established process checklists. Creates and maintains various spreadsheets and databases and processes check requests, purchase orders, and invoices, as required. Assists with maintaining and updating SharePoint sites. Supports management with preparation of PowerPoint presentation materials, Word documents, and Excel spreadsheets, as required. Arranges guest office accommodations and other facility provisions for site visitors. Orders office supplies as needed. Maintains phone contact lists, email distribution lists, and organizational charts. Provides back-up coverage for other administrative personnel while they are out of the office. Tracks and archives annual state EPA product licensing renewals. Provides technical support to the regulatory managers, as needed, including but not limited to CARES Act reporting, bilingual labeling changes for EPA products, drug listing and establishment registrations. Interacts regularly with: Regulatory Affairs CMC Regulatory Affairs Pharma Zoetis Administrative Professionals Team (ZAPT) Education & Experience: Essential: High School or equivalent Minimum of 5 years in an Administrative role Desirable: Experience with a pharmaceutical company Technical Skills: Essential: Excellent written and verbal communication in English Strong interpersonal skills and customer focus Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Superior attention to detail, multitasking, and prioritization abilities Physical Position Requirements: Office based in Kalamazoo, MI
This position provides administrative and technical support to the Pharmaceuticals and CMC teams, as well as to the Vice President of Regulatory Affairs within Zoetis' VMRD Global Regulatory Affairs division. Additionally, it plays an active role in leading and supporting the planning and execution of local site-based initiatives and events. The ideal candidate thrives both independently and collaboratively, consistently producing high-quality results with efficiency and attention to detail. This role requires close collaboration with other VMRD administrative professionals on various projects and may occasionally provide back-up administrative duties to ensure seamless operations across the team. Responsibilities include but are not limited to: Coordinates FDA/Center for Veterinary Medicine correspondence with regulatory managers and database system. Maintains calendars, prepares expense reports, and coordinates travel arrangements. Veeva Vault Gatekeeper of CVs and JDs for the assigned group. Arranges off-site and on-site departmental meetings, videoconferences, and candidate interviews. Performs administrative tasks for on- and off-boarding of colleagues, interns, and contingent workers following established process checklists. Creates and maintains various spreadsheets and databases and processes check requests, purchase orders, and invoices, as required. Assists with maintaining and updating SharePoint sites. Supports management with preparation of PowerPoint presentation materials, Word documents, and Excel spreadsheets, as required. Arranges guest office accommodations and other facility provisions for site visitors. Orders office supplies as needed. Maintains phone contact lists, email distribution lists, and organizational charts. Provides back-up coverage for other administrative personnel while they are out of the office. Tracks and archives annual state EPA product licensing renewals. Provides technical support to the regulatory managers, as needed, including but not limited to CARES Act reporting, bilingual labeling changes for EPA products, drug listing and establishment registrations. Interacts regularly with: Regulatory Affairs CMC Regulatory Affairs Pharma Zoetis Administrative Professionals Team (ZAPT) Education & Experience: Essential: High School or equivalent Minimum of 5 years in an Administrative role Desirable: Experience with a pharmaceutical company Technical Skills: Essential: Excellent written and verbal communication in English Strong interpersonal skills and customer focus Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Superior attention to detail, multitasking, and prioritization abilities Physical Position Requirements: Office based in Kalamazoo, MI