Brigham and Women's Hospital
Administrative Assistant Senior
Brigham and Women's Hospital, Boston, Massachusetts, us, 02298
Overview
Administrative Assistant Senior
role at
Brigham and Women's Hospital . This position provides high-level administrative support to the executive and management teams, manages schedules, coordinates meetings, handles correspondence, and performs various clerical duties. The role may lead junior administrative staff to ensure efficient office operations. Responsibilities
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project timelines and ensure deadlines are met. Qualifications
Education: High School Diploma or Equivalent required; Associate's Degree in Business Administration or related field preferred. Experience: 5-7 years in an administrative role (healthcare setting preferred); 1-2 years supporting senior-level staff preferred. Knowledge, Skills, and Abilities: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent verbal and written communication; strong organizational and multitasking abilities; ability to work independently with minimal supervision; strong attention to detail and problem-solving skills; familiarity with hospital administration processes and healthcare regulations; professional demeanor and ability to interact with all levels of staff. Work Details
Remote Type:
Hybrid Location:
45 Francis Street Scheduled Weekly Hours:
40 Employee Type:
Regular Work Shift:
Day (United States of America) Compensation
Pay Range:
$20.43 - $29.21/Hourly Grade:
4 Company and Benefits
Mass General Brigham is committed to providing competitive benefits and compensation. Salary offers are determined by multiple factors including skills, experience, education, and other relevant criteria. A full overview of compensation and benefits will be provided during the interview process. EEO Statement
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Reasonable accommodations are available to applicants with disabilities throughout the job application and interview process. For accommodations contact Human Resources at (857)-282-7642. #J-18808-Ljbffr
Administrative Assistant Senior
role at
Brigham and Women's Hospital . This position provides high-level administrative support to the executive and management teams, manages schedules, coordinates meetings, handles correspondence, and performs various clerical duties. The role may lead junior administrative staff to ensure efficient office operations. Responsibilities
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project timelines and ensure deadlines are met. Qualifications
Education: High School Diploma or Equivalent required; Associate's Degree in Business Administration or related field preferred. Experience: 5-7 years in an administrative role (healthcare setting preferred); 1-2 years supporting senior-level staff preferred. Knowledge, Skills, and Abilities: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent verbal and written communication; strong organizational and multitasking abilities; ability to work independently with minimal supervision; strong attention to detail and problem-solving skills; familiarity with hospital administration processes and healthcare regulations; professional demeanor and ability to interact with all levels of staff. Work Details
Remote Type:
Hybrid Location:
45 Francis Street Scheduled Weekly Hours:
40 Employee Type:
Regular Work Shift:
Day (United States of America) Compensation
Pay Range:
$20.43 - $29.21/Hourly Grade:
4 Company and Benefits
Mass General Brigham is committed to providing competitive benefits and compensation. Salary offers are determined by multiple factors including skills, experience, education, and other relevant criteria. A full overview of compensation and benefits will be provided during the interview process. EEO Statement
The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Reasonable accommodations are available to applicants with disabilities throughout the job application and interview process. For accommodations contact Human Resources at (857)-282-7642. #J-18808-Ljbffr