Alaska Staffing
Office Manager - Kahtnuht'ana Development Corporation
Alaska Staffing, Anchorage, Alaska, United States, 99507
Office Manager
The Office Manager of the Kahtnuht'ana Development Corporation plays a pivotal role in the economic development strategy of the Kenaitze Indian Tribe. The Office Manager supports the administrative functions of a busy office. This role involves coordinating schedules, taking accurate notes during meetings, handling documentation, and helping ensure smooth day-to-day operations. The ideal candidate is highly organized, adaptable, and capable of prioritizing tasks in a fast-paced, deadline-driven environment. Essential Functions: Answer and direct phone calls, emails, and vendor inquiries professionally Coordinate meetings, schedules, and appointments for management Take detailed notes during project meetings, safety briefings, and staff discussions; distribute summaries as needed Assist in preparing, filing, and tracking contracts, permits, change orders, and project documentation Maintain organized digital and physical filing systems for documents and invoices Support procurement by helping track supply orders and delivery schedules Manage incoming/outgoing mail, deliveries, and material slips Perform accurate data entry, especially for project timelines, budgets, and reports Help organize internal events, trainings, or safety meetings Effectively prioritize tasks amid shifting project demands and tight deadlines Ability to multitask and work independently in a dynamic environment Bookkeeping, including maintaining budgets, processing invoices, and managing payroll Perform other duties as assigned It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department, and/or the Kahtnuht'ana Development Corporation objectives. Working Conditions: Lifting Requirements - Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Physical Requirements: Stand or Sit (Stationary position) Walk (Move, Traverse) Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse) Stoop, kneel, crouch or crawl (Position self (to), Move) Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) Taste/Smell (Detect, Distinguish, Determine) Pushing or Pulling Repetitive Motion
The Office Manager of the Kahtnuht'ana Development Corporation plays a pivotal role in the economic development strategy of the Kenaitze Indian Tribe. The Office Manager supports the administrative functions of a busy office. This role involves coordinating schedules, taking accurate notes during meetings, handling documentation, and helping ensure smooth day-to-day operations. The ideal candidate is highly organized, adaptable, and capable of prioritizing tasks in a fast-paced, deadline-driven environment. Essential Functions: Answer and direct phone calls, emails, and vendor inquiries professionally Coordinate meetings, schedules, and appointments for management Take detailed notes during project meetings, safety briefings, and staff discussions; distribute summaries as needed Assist in preparing, filing, and tracking contracts, permits, change orders, and project documentation Maintain organized digital and physical filing systems for documents and invoices Support procurement by helping track supply orders and delivery schedules Manage incoming/outgoing mail, deliveries, and material slips Perform accurate data entry, especially for project timelines, budgets, and reports Help organize internal events, trainings, or safety meetings Effectively prioritize tasks amid shifting project demands and tight deadlines Ability to multitask and work independently in a dynamic environment Bookkeeping, including maintaining budgets, processing invoices, and managing payroll Perform other duties as assigned It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department, and/or the Kahtnuht'ana Development Corporation objectives. Working Conditions: Lifting Requirements - Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Physical Requirements: Stand or Sit (Stationary position) Walk (Move, Traverse) Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position) Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse) Stoop, kneel, crouch or crawl (Position self (to), Move) Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information) See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess) Taste/Smell (Detect, Distinguish, Determine) Pushing or Pulling Repetitive Motion