Legal Assistant – Commercial Real Estate

Our client, a full-service, national law firm, has an immediate opening for an experienced Legal Assistant – Commercial Real Estate, to join our winning team in Los Angeles. Our candidate of choice will be responsible for administrative support for assigned attorneys, including creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars. KEY RESPONSIBILITIES: Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product. Experience in Leasing/Loan Transactions/New Commercial Loans/Refinancing/Acquisitions. Ability to generate Closing Binders - customary process as well as CD program. Ordering/drafting/tracking documents required by lenders for closings. Working with attorneys on due diligence matters. Review bills for accuracy and prepare transmittal letters to clients. Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed. Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary or reply by phone or email as needed. Reconcile and submit attorney expenses. Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc. Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries. Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated. Process client matter intake forms. Make photocopies and scan documents as needed. Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours. KEY REQUIREMENTS: High School Diploma or GED. 5+ years of legal administrative assistant experience within real estate preferred. Experience with document management, time and billing, client matter intake, and e-filing systems preferred. Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint Typing skills of 60+ wpm. Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism. Strong client service skills The ability to meet deadlines, handle a high volume of work timely and accurately and display strong organizational skills. WE OFFER: Medical, dental, and vision insurance Flexible spending accounts (FSA) Health savings account (HSA) Tuition reimbursement Generous paid time off 401(k) retirement savings plan Competitive salaries and year-end discretionary bonuses Paid leave options, including parental Learning and development programs taught by the firm’s training department Family formation benefits Please apply today to be immediately considered for the role! Elgen Staffing is the fastest growing staffing agency in New Jersey. With a deep understanding of today's hiring trends and technologies we have the ability to leverage the most effective recruiting methods to find the best candidates across numerous markets and industries and place them into the appropriate position successfully. Please allow us to help you find your dream job today!