Administrative Assistant Job at PBK in San Antonio

Administrative Assistant role at PBK

The Administrative Assistant will provide key support in a high growth area of an award-winning architectural, engineering and consulting firm. This position involves administrative and office support duties including word processing, data entry, document creation/editing in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing, and acting as back-up receptionist. This demanding and fast-paced role requires a personable candidate who is highly proficient in administrative software.

Responsibilities

• Actively involved in the day-to-day operations of the Partner in charge and leadership
• Assist with setup and planning for client meetings and firm-wide events
• Prepare meeting spaces for team meetings
• Reserve conference rooms and conference call lines and/or set up video conferences
• Take meeting minutes and prepare meeting agendas
• Prepare letters, contracts and other communications
• Schedule and coordinate meetings
• Log/prepare client sponsorship requests and other check requests
• Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals
• Liaison with consultants, clients, printers and suppliers
• Perform internet research as needed
• Assist with special projects as needed
• All other duties as assigned

Qualifications

• 5+ years of administrative/professional office experience
• Superior client focus/service mentality
• Strong problem-solving and teamwork skills
• Creativity, integrity, and initiative
• Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency in Adobe Acrobat Professional
• Strong organizational skills and excellent communication skills, both verbal and written
• Strong attention to detail, including proofreading
• Ability to prioritize multiple projects and adjust work accordingly

Preferred

• Experience serving C-level leadership
• Previous experience in a professional services firm (architecture, engineering, law)
• Bachelor's degree

Location: San Antonio, TX

Compensation: $46,900.00–$98,000.00