Administrative Assistant Job at Vesta Property Services in Flagler Beach

Overview

Administrative Assistant role at Vesta Property Services. The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing clerical and administrative tasks, including typing, filing, scheduling, financial record keeping, coordination of meetings and conferences, obtaining supplies, and working on special projects. Independent judgment is required to plan, prioritize and organize diversified workload.

Company overview

Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving Florida\'s most prestigious communities. We are proud to employ over 1,000 associates and have been rated as one of Florida’s Top Workplaces. We support professional development with training, coaching and regular feedback, and foster a collaborative culture supported by our EAGLE PRIDE values.

Responsibilities and duties

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities.
• Performs desktop publishing and creates/velops visual presentations.
• Establishes and maintains filing systems; retrieves information as needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts, distributes mail, drafts written responses or replies by phone or e-mail when necessary.
• Responds to information requests and answers phones; coordinates with other departments to cover phones.
• Acts as liaison with other departments and outside agencies; handles confidential information and explains policies when necessary.
• Works independently and in teams on special projects; may serve as project manager for multiple tasks (presentations, direct mailings, brochures).
• Types and designs general correspondences, memos, charts and other documents; proofreads for accuracy and clarity.
• May perform duties with no supervisory responsibilities.

Required experience and qualifications

• High school diploma.
• Prior administrative experience.
• Occasional travel may be required.

Physical demands and work environment

• Largely sedentary role; filing may require lifting files, opening filing cabinets, and bending or standing on a stool as necessary.
• Ability to lift up to 15 lbs.

Benefits

Vesta Property Services offers medical, dental and vision, life and disability, 401K retirement plans, Health Savings Account, Flexible Spending Account, and pet discount plan. We also provide support through free counseling sessions, legal advice, professional development and an outstanding referral program for both full-time and part-time staff.

EEO and workplace policy

AAP/EEO: We are an equal employment opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Drug Free Workplace: Vesta Property Services maintains a drug- and alcohol-free workplace. The statements describe the principal functions and are not a detailed description of all duties. Management reserves the right to assign or reassign duties as needed.