STI
Overview
Health Advocates Network is seeking an Administrative Assistant to work at a facility in New York, NY. These are registry positions with our company.
Pay Rate: $22 / hour
Shift Details: 37.5 hours, Mon-Fri, 9-5
Responsibilities
- Check filings for deficiencies, calculate filing fees as needed
- Scan paper submissions, issue ID numbers to filings
- Update database, save files to shared drive following file-naming conventions
- Download files from the cloud, or copy from emails in Outlook as required
- Rename PDF files per file-naming conventions, enter filings into spreadsheets accurately for retrieval
- Create folders, save files to folders, add notes to database and spreadsheet as needed
- For deficient filings, email the submitting attorney using a template and follow up as needed
Qualifications
- Must have good time management skills; detail-oriented, organized; able to catch errors and proofread
- Ability to manage a large volume of paper and electronic files without commingling
- Ability to work quickly and accurately; follow office policy and procedure
- Proficient in OCR, renaming, and bookmarking PDF files; drag-and-drop in folders
- Copy and paste files into folders, create folders, edit template emails, and double-check work
- Ask questions when clarification is needed
- Proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook
Education: Bachelor's Degree
Benefits
- Medical
- Dental
- Vision
- Term Life
- Short-Term Disability Coverage
- 401K
How to Apply
If interested, please apply through this job post. You may fax a copy of your most recent resume to the phone number provided. For questions, call Vanessa (Mon-Fri 8:30 AM-5:00 PM PST).
Additional
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Higher Education