Administrative Assistant Job at Launch Expeditionary Learning Charter Schools in

Overview

Launch EL Charter School is part of a network of 14 EL Education schools across the country.

Launch Schools is a community built on connection, care, and the belief that every child can thrive. Rooted in Ubuntu, Crew, Excellence, and Equity, we create a learning environment where students are known, supported, and challenged. We serve students and families from across Brooklyn with a commitment to rigor, equity, and belonging. Our students consistently outperform district peers in growth and achievement.

The ideal candidate will model our Launch Habits of Responsibility: Integrity and Stewardship; Kindness and Collaboration; Imagination and Spirit; Dedication and Practice.

At Launch believe: All students can achieve at high levels; Families are essential partners for teachers; Ongoing feedback strengthens performance and outcomes.

The ideal candidate will have the following qualifications and experience.

Qualifications

• Strong understanding of charter school operations or prior experience in this field
• Experience in project management with a forward-thinking lens
• Experience in planning, prepping and overseeing school-based assessment and NYS exams
• Exceptional ability to demonstrate operating values in every aspect of work
• Exceptional ability to develop and maintain productive and collaborative relationships
• Physical Requirements: Must be able to push, pull and lift up to 20 pounds
• Bilingual (Spanish/English) preferred

Compensation & Benefits: $25 - $28 per hour. Launch compensation is highly competitive and includes a full benefits package. The school supports individuals with obtaining certifications and resources upon hire if applicable. Launch is an equal opportunity employer and does not discriminate on race, color, creed, sex, age, culture, national origin, marital status, sexual orientation or mental/physical disability.

Responsibilities

Administration Assistant Responsibilities:

The below job description describes the general nature and level of work and is not exhaustive. (30 min lunch, non-exempt, eligible for overtime)

Recruitment

• Support student recruitment by prepping for open houses and other recruitment events
• Support enrollment team by following up with families and checking documents as needed
• Support enrollment during March–May with lottery preparations, new parent calls, event support, and enrollment documentation
• Attend select events to support English/Spanish translation

Main Office Management and General Support

• Coordinate with Operations to maintain a welcoming main office environment
• Manage main office operations, including systems, cleanliness, and staff presence
• Stock and organize essential forms (late passes, dismissal letters, medical forms, withdrawal forms, etc.)
• Assist with student inquiries (MetroCards, enrollment letters, school forms, nursing)
• Answer phones and greet students, parents, and guests
• Process new admissions and communicate with new families
• Support routine mailings (report cards, newsletters, etc.)
• Stock passes and signage for late arrivals, dismissals, and nurses
• Communicate late arrivals/dismissals/nurse referrals to staff via SLACK
• Ensure classrooms have appropriate passes and signage
• Support operations projects (printing, sorting, distribution)
• Oversee hallway upgrades and signage

Front Desk Management

• Serve as the point of contact for students, families, and staff
• Direct communication to appropriate staff and document information as needed
• Assist students with late arrivals, nursing needs, and early dismissals
• Assist with collection of Launch/DOE forms, student documents, and medical notes

Communication

• Oversee regular family communications about events, dates, and notices
• Assist operations with outreach for documents, appointments, and projects
• Design school flyers and posters for events, testing, and holidays

Student Information Systems

• Maintain updated family contact information
• Upload withdrawals and new enrollment forms to ALMA
• Provide routine reports (RMEL, ELL, etc.)
• Update ALMA attendance, contact, and student information
• Distribute and track student documents (immunizations, BCs, POR, physicals, blue cards, etc.)

Mail, Packages, Deliveries and Purchases

• Manage mail/packages checks and deliveries; handle store/purchase orders
• Lead school mailings and distributions
• Escalate missing packages appropriately
• Assist with last-minute purchasing

School Events Coordination

• Coordinate set-up and breakdown of events
• Provide operational support for school-wide events (parent-teacher conferences, back-to-school night, etc.)
• Support logistics for celebrations and oversee picture day schedules

School Operations Systems

• Maintain SchoolMessenger, ALMA, and other platforms
• Organize student, staff, and family groups
• Assist RSOM with external parent-facing docs

Miscellaneous

• Perform additional tasks as needed; lead training/onboarding for operations projects
• Support training and coaching of junior operations staff
• Collaborate on operational projects with department teams
• Support onboarding with staff IDs and start-of-year items
• Conduct ALMA training and walkthroughs for new staff
• Other duties as assigned; support positive culture in common spaces