Sarah Lawrence College

Sarah Lawrence College is hiring: Marketing Operations Manager in Bronxville

Sarah Lawrence College, Bronxville, NY, US, 10708

Marketing Operations Manager

Job Description

The Marketing Operations Manager plays a key role in ensuring the efficient functioning of the Office of Marketing & Communications at Sarah Lawrence College. This detail-oriented and highly organized individual will manage vendor coordination, purchasing, production and mailing logistics, and administrative operations. The role is critical to supporting the successful execution of marketing and communications efforts across print, mail, signage, promotional items, and day-to-day office needs.

This position requires excellent communication and project management skills, the ability to form strong vendor and client relationships, and a working knowledge of print and mailing processes. The ideal candidate thrives in a fast-paced, collaborative environment and enjoys managing logistics to help creative and strategic teams do their best work.

Essential Duties Summary

Essential Functions
Print and Production Management

Manage logistics for print, mail, signage, large-format graphics, and promotional items, ensuring deliverables meet quality and safety standards, timelines, and budgets
Clearly communicate project requirements to vendors, and relay vendor specifications — such as deadlines and file formats — to stakeholders
Manage reviews and approvals for physical and digital proofs, ensuring timely markups, adjustments, and sign-offs
Facilitate the proper archiving of final production files
Maintain a well-organized sample library

Direct Mail & Shipping Logistics

Coordinate direct mail jobs with internal departments and external vendors such as the U.S. Postal Service and mail houses
Communicate postage options, submit recipient lists, and track inventories of print assets (e.g., stationery, brochures)
Ensure designs comply with postal regulations

Budget, Purchasing, and Vendor Coordination

Track and manage project costs in compliance with the College’s purchasing procedures.
Prepare, submit, and maintain accurate records of purchase orders, invoices, job requisitions, and expense reports.
Process and submit vendor and freelancer invoices for approval and payment; manage logging of invoices into department’s master budget

Additional Responsibilities

Manage the office’s inbound and outbound mail and package deliveries
Monitor the office’s phone line and email inbox, forwarding or responding to inquiries as appropriate
Advise on selecting and ordering promotional items
Order general office supplies and other routine departmental purchasing needs
Other duties as assigned by supervisor

Required Qualifications

Required Qualifications

Five years’ experience and/or proven expertise in operations, project management, print production, and/or mailing services
Strong organizational skills, with attention to detail and the ability to manage multiple projects simultaneously
Competency with bookkeeping functions such as tracking budgets and processing invoices
Excellent written and verbal communication skills
Technical aptitude and desire to learn about products, tools, and opportunities to continuously improve our work

Physical and Cognitive Requirements

Primarily sedentary, involving extended periods of sitting and significant computer use
Frequent verbal and written communication required
Capacity to organize and synthesize detailed information
Regular walking/standing/lifting required

Preferred Qualifications

Preferred Qualifications

Competency in Adobe Creative Cloud (InDesign, Photoshop, Illustrator), as it pertains to preparing files for production
Experience working with higher education or non-profit organizations
Ability to travel regionally to print vendors, mail houses, etc. (mileage reimbursable per IRS rates)

Posting Number: S00429P

Open Date:

Close Date:

Open Until Filled: Yes

Salary: $68,000-$75,000

Special Instructions to Applicants

To apply, visit https://slc.peopleadmin.com/postings/2445