Eastern CT State University
Confidential Administrative Assistant to the Chief Information Officer
Eastern CT State University, Windham, Connecticut, us, 06280
Overview
Eastern Connecticut State University is seeking a qualified candidate for the Confidential Administrative Assistant position to the Chief Information Officer (CIO). ECSU is Connecticut’s public liberal arts university located in Willimantic, CT. The position supports the Division of Technology Services (DTS).
Job Summary We are looking for a confidential Administrative Assistant to provide support to the CIO and help ensure the effective and efficient operation of the Division of Technology Services by performing a variety of administrative and professional duties.
Key Responsibilities
Office Administration & Confidential Support:
Manage the daily operations of the CIO’s office, handle confidential materials and communications with discretion, and prepare and draft correspondence, reports, and other documents.
Budget & Financial Management:
Assist in developing and administering the departmental budget. Handle procurement requisitions, manage vendor invoices for payment, and place orders for supplies and services.
Meeting & Calendar Coordination:
Manage the CIO’s schedule and calendar, coordinate meetings, reserve locations, and set up online meetings (Teams or Zoom).
Communication:
Assist the CIO with communications including developing and editing campus-wide communications such as project briefs or incident updates.
Required Qualifications
Experience:
At least three years of experience as an Administrative Assistant in an office setting. Experience supporting a technology-oriented office is a plus.
Financial Skills:
Experience developing and managing departmental budgets, including processing procurement requisitions and handling vendor invoices.
Technical Proficiency:
Proficiency with MS Office (Word, Excel, Teams) and with virtual meeting applications such as Zoom and Microsoft Teams.
Interpersonal Skills:
Ability to interact with a variety of people as a representative of the Division of Technology Services, including DTS staff, campus community, and campus leadership.
Preferred Qualifications
Education:
Bachelor’s Degree.
Higher Education:
Experience working in a higher education setting.
Supervision:
Experience supervising student workers or support staff.
Executive Support:
Experience in support of higher-level executives.
Work Environment This position typically operates in an office setting and involves extensive use of personal computers. This is a confidential professional role, and applicants should be prepared to handle sensitive information with the highest level of discretion.
How to Apply Applications should upload a cover letter, current resume, and contact information of three professional references to JazzHR. The cover letter should be addressed to the Chair, Search Committee for the Confidential Administrative Assistant to the CIO. Applications submitted by September 19, 2025, will receive highest consideration.
Compensation and Benefits The Confidential Administrative Assistant is compensated at the Administrative Assistant salary level in accordance with CSCU Human Resources Policies for Management and Confidential Professional Personnel.
For more information, please visit the Bargaining Agreements/Pay Plans - Eastern and Human Resources - Eastern.
ECSU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. Inquiries regarding non-discrimination policies should be directed to LaMar Coleman, Ed.D., Vice President for Equity and Diversity, at 860-465-5112 or via email at colemanla@easternct.edu.
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Job Summary We are looking for a confidential Administrative Assistant to provide support to the CIO and help ensure the effective and efficient operation of the Division of Technology Services by performing a variety of administrative and professional duties.
Key Responsibilities
Office Administration & Confidential Support:
Manage the daily operations of the CIO’s office, handle confidential materials and communications with discretion, and prepare and draft correspondence, reports, and other documents.
Budget & Financial Management:
Assist in developing and administering the departmental budget. Handle procurement requisitions, manage vendor invoices for payment, and place orders for supplies and services.
Meeting & Calendar Coordination:
Manage the CIO’s schedule and calendar, coordinate meetings, reserve locations, and set up online meetings (Teams or Zoom).
Communication:
Assist the CIO with communications including developing and editing campus-wide communications such as project briefs or incident updates.
Required Qualifications
Experience:
At least three years of experience as an Administrative Assistant in an office setting. Experience supporting a technology-oriented office is a plus.
Financial Skills:
Experience developing and managing departmental budgets, including processing procurement requisitions and handling vendor invoices.
Technical Proficiency:
Proficiency with MS Office (Word, Excel, Teams) and with virtual meeting applications such as Zoom and Microsoft Teams.
Interpersonal Skills:
Ability to interact with a variety of people as a representative of the Division of Technology Services, including DTS staff, campus community, and campus leadership.
Preferred Qualifications
Education:
Bachelor’s Degree.
Higher Education:
Experience working in a higher education setting.
Supervision:
Experience supervising student workers or support staff.
Executive Support:
Experience in support of higher-level executives.
Work Environment This position typically operates in an office setting and involves extensive use of personal computers. This is a confidential professional role, and applicants should be prepared to handle sensitive information with the highest level of discretion.
How to Apply Applications should upload a cover letter, current resume, and contact information of three professional references to JazzHR. The cover letter should be addressed to the Chair, Search Committee for the Confidential Administrative Assistant to the CIO. Applications submitted by September 19, 2025, will receive highest consideration.
Compensation and Benefits The Confidential Administrative Assistant is compensated at the Administrative Assistant salary level in accordance with CSCU Human Resources Policies for Management and Confidential Professional Personnel.
For more information, please visit the Bargaining Agreements/Pay Plans - Eastern and Human Resources - Eastern.
ECSU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. Inquiries regarding non-discrimination policies should be directed to LaMar Coleman, Ed.D., Vice President for Equity and Diversity, at 860-465-5112 or via email at colemanla@easternct.edu.
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