VSolvit
***Position is full-time and requires onsite presence in San Diego, CA or Port Hueneme, CA***
Job Summary: VSolvit is seeking an experienced, qualified candidate for a full time Management Analyst 1 position with an Active Secret Clearance that will support NSWC PHD in San Diego. Services include providing comprehensive administrative, technical, and logistical support to department leadership, front desk support and access control, along with other related services.
As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks. Responsibilities:
Provide general administrative assistance, including preparing personnel records, exit materials, answering phone calls, and greeting/assisting visitors with building navigation
Schedule meetings and conference rooms, ensuring rooms are prepared with necessary IT equipment
Recommend alternatives to improve efficiency and cost savings
Maintain metrics, trackers, records, and material transmittal forms, ensuring accuracy and completeness
Coordinate management schedules, including standard meetings, interviews, conference room reservations, and leadership calendars. Anticipate and resolve scheduling conflicts
Identify, develop, collect, and report metrics as required
Support the development, review, and update of technical documentation ensuring compliance with NSWC PHD processes, policy, and procedures
Coordinate with logistics representatives to arrange deliveries and pickups
Issue, deactivate, and maintain records for employee and visitor badges
Enforce building policies and procedures
Prepare and maintain conference rooms for meetings
Maintain and archive visitor logs, delivery logs, checklists, and other required records
Create and post building signage, including policy updates, schedules, and maintenance notices
Prepare and update desk/office nameplates and reserved parking signs
Manage lost and found items
Keep bulletin boards and lobby information displays current
Maintain building seating assignments and associated records
Manage desk key inventory and issue logs
Maintain and update muster lists and assist with evacuation procedures
Track and manage special access badges and associated logs
Ensure front desk and lobby areas remain clean and organized
Assist security personnel with badge report retrieval and verification
Verify visitor documentation before granting access
Secure front entrances at closing in coordination with security staff
Maintain and update visitor access request logs and calendars
Prepare and distribute updated security checklists
Support mass document destruction processes as needed
Maintain both virtual and hard copy visitor logs for all categories (daily, long-term, contractors, packages, etc.)
Support the development, planning, coordination, and tracking of projects
Basic Qualifications:
Associate's degree in Business, Management, Public Administration, or related discipline and 1+ years directly related DoD experience
In lieu of degree, 2-3 years hands-on experience with USN administrative systems and procedures (ERP, LOCUS, DTS, PRT, etc...)
1-3 years knowledge and experience using the Microsoft Suite including SharePoint, Power BI, Excel, Outlook, and Teams
If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered
1-3 years knowledge or experience in the DoD or Government environment
Active DoD SECRET Security Clearance
Preferred Qualifications:
Experience with US Navy and NSWC PHD processes and systems preferred
1-3 years of technical experience in support of the Department of Defense (DoD) efforts to include; system support, logistics/equipment support, and programmatic support
Project or Program Management Professional Certification or Certified DAWIA Level 2 or 3 in Program Management
Direct experience with U.S. Navy and NSWC PHD processes and systems preferred
Company Summary: Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team. VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.
Job Summary: VSolvit is seeking an experienced, qualified candidate for a full time Management Analyst 1 position with an Active Secret Clearance that will support NSWC PHD in San Diego. Services include providing comprehensive administrative, technical, and logistical support to department leadership, front desk support and access control, along with other related services.
As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks. Responsibilities:
Provide general administrative assistance, including preparing personnel records, exit materials, answering phone calls, and greeting/assisting visitors with building navigation
Schedule meetings and conference rooms, ensuring rooms are prepared with necessary IT equipment
Recommend alternatives to improve efficiency and cost savings
Maintain metrics, trackers, records, and material transmittal forms, ensuring accuracy and completeness
Coordinate management schedules, including standard meetings, interviews, conference room reservations, and leadership calendars. Anticipate and resolve scheduling conflicts
Identify, develop, collect, and report metrics as required
Support the development, review, and update of technical documentation ensuring compliance with NSWC PHD processes, policy, and procedures
Coordinate with logistics representatives to arrange deliveries and pickups
Issue, deactivate, and maintain records for employee and visitor badges
Enforce building policies and procedures
Prepare and maintain conference rooms for meetings
Maintain and archive visitor logs, delivery logs, checklists, and other required records
Create and post building signage, including policy updates, schedules, and maintenance notices
Prepare and update desk/office nameplates and reserved parking signs
Manage lost and found items
Keep bulletin boards and lobby information displays current
Maintain building seating assignments and associated records
Manage desk key inventory and issue logs
Maintain and update muster lists and assist with evacuation procedures
Track and manage special access badges and associated logs
Ensure front desk and lobby areas remain clean and organized
Assist security personnel with badge report retrieval and verification
Verify visitor documentation before granting access
Secure front entrances at closing in coordination with security staff
Maintain and update visitor access request logs and calendars
Prepare and distribute updated security checklists
Support mass document destruction processes as needed
Maintain both virtual and hard copy visitor logs for all categories (daily, long-term, contractors, packages, etc.)
Support the development, planning, coordination, and tracking of projects
Basic Qualifications:
Associate's degree in Business, Management, Public Administration, or related discipline and 1+ years directly related DoD experience
In lieu of degree, 2-3 years hands-on experience with USN administrative systems and procedures (ERP, LOCUS, DTS, PRT, etc...)
1-3 years knowledge and experience using the Microsoft Suite including SharePoint, Power BI, Excel, Outlook, and Teams
If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered
1-3 years knowledge or experience in the DoD or Government environment
Active DoD SECRET Security Clearance
Preferred Qualifications:
Experience with US Navy and NSWC PHD processes and systems preferred
1-3 years of technical experience in support of the Department of Defense (DoD) efforts to include; system support, logistics/equipment support, and programmatic support
Project or Program Management Professional Certification or Certified DAWIA Level 2 or 3 in Program Management
Direct experience with U.S. Navy and NSWC PHD processes and systems preferred
Company Summary: Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team. VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.