USNA Alumni Association & Foundation
Alumni Reunion Manager
USNA Alumni Association & Foundation, Annapolis, Maryland, United States, 21403
The
Alumni Reunion Manager
serves as a key ambassador for the U.S. Naval Academy Alumni Association and Foundation (AA&F), guiding alumni classes through every stage of their reunion journey – from first planning meeting to post-reunion debrief. Acting as the staff liaison to each class's Reunion Planning Committee, this role provides strategic leadership and expert guidance, serving as a trusted advisor rather than an event executor. The Alumni Reunion Manager does not directly manage or implement reunion events, but instead empowers reunion committees by offering mentorship, resources, and best practices to help them plan and deliver meaningful, memorable and well-organized reunions.
With deep knowledge of AA&F policies, best practices, and event logistics, the Alumni Reunion Manager offers tailored recommendations across all aspects of reunion planning-from registration services and venue selection to catering, transportation, and tailgate coordination. The role also includes on-the-ground logistical support during reunion events to ensure a seamless experience.
By fostering collaboration and offering thoughtful guidance, the Alumni Reunion Manager helps create meaningful connections and unforgettable experiences that strengthen the lifelong bond between classmates and the Academy.
This is an exempt position reporting to the Senior Director, Alumni Regional Engagement and Outreach. This is not a remote position and must report into the Fluegel Alumni Center.
This position is based in historic Annapolis
at our current offices located next to the beautiful grounds of the U.S. Naval Academy. In 2023, the staff of the Alumni Association & Foundation moved into the new
Fluegel Alumni Center
, which was built on the banks of College Creek overlooking the Naval Academy and downtown Annapolis.
ABOUT THE UNITED STATES NAVAL ACADEMY ALUMNI ASSOCIATION & FOUNDATION
The United States Naval Academy Alumni Association and the United States Naval Academy Foundation are two independent, not-for-profit corporations sharing a single president and CEO and operating as a fully integrated organization in support of the Naval Academy and its mission. The organization's focus and core competencies are engagement and philanthropy in pursuit of complementary and closely aligned missions. We connect and support our alumni community and the U.S. Naval Academy so the Brigade and alumni community can lead and serve at their full potential for the good of the nation.
Our important mission requires that we hire and retain the best of the best . To do this, we offer competitive pay, generous benefits, opportunities for career development, and a positive work experience.
This position pays a
competitive salary,
commensurate with experience, and may be eligible for an annual performance-based bonus, when applicable. We offer
a generous benefits plan
which includes medical, dental, vision, an FSA, an HSA, a fully vested 403(b) retirement plan with employer matching, 22 days of accrued paid time off (PTO) per fiscal year, 14 paid holidays per calendar year, group life insurance, short-term & long-term disability, identity theft protection, tuition reimbursement and annual opportunities for professional development. Although not guaranteed, certain additional benefits may be offered through the Naval Academy, such as use of certain recreational facilities (including the Brigade Sports Complex gym, marina and indoor/outdoor pools), as well as category II eligibility for employee children to apply to the Naval Academy Primary School.
Responsibilities
In providing reunion planning support, the Alumni Reunion Manager's responsibility is to coordinate with reunion committees in the planning of alumni class reunions in the following ways:
Serve as the primary staff liaison for planning, logistics, and coordination of 12–17 annual class reunions, ensuring smooth execution and alignment with AA&F standards.
Provide expert recommendations on commercial platforms and services for registration and overall event management tailored to each class's needs.
Attend and advise individual class reunion committee meetings, offering strategic guidance and best practices throughout the planning process.
Represent the AA&F at major reunion events and activities, which typically occur on weekends and evenings surrounding Navy home football games; a flexible work schedule is essential.
Serve as a standing member of the Reunion Advisory Committee, contributing insights to enhance reunion programming and policy development.
Maintain and update the Reunion Handbook regularly and provide necessary updates to the Class President Handbook in collaboration with the Director of Class Programs.
Act as a subject matter expert on enterprise reunion policies and procedures, including U.S. Naval Academy Instruction 11100.7 (series), and oversee usage and scheduling of the AA&F Fluegel Alumni Center and NAAA/Navy Marine Corps Memorial Stadium facilities.
Liaise with local venues, hotels, catering, and hospitality providers to offer vetted recommendations, capacity details, and contacts – leveraging the AA&F brand to secure favorable pricing and discounts.
Secure and coordinate seasonal part-time staff to support reunion check-in, swag assembly, and event day support as requested by the reunion class.
Assist the Director of Class Programs with reunion logistics for events held on Naval Academy grounds, such as memorial services and class meetings.
Help maintain accurate reunion records in the CRM system, including contact information, attendee lists, and records of deceased classmates.
Facilitate post-reunion debriefs with reunion classes to capture lessons learned and inform future planning.
Oversee the major reunion mail process, including the collection of reimbursable fees and timely distribution of materials.
Other reunion and class-related duties as assigned.
Preferred Qualifications
Strong familiarity with the U.S. Naval Academy
Bachelor's Degree in a hospitality or business-related field, or equivalent experience
Expertise in event management, hospitality, and strong project management and organizational capabilities.
Exceptional interpersonal, leadership, and communication skills, with responsibility for managing all platforms of communication – including emails and phone calls – requiring excellent verbal and written proficiency.
Collaborative mindset and strong customer-focused orientation.
Experience working under tight deadlines, managing multiple priorities, and producing high volumes of work.
Strong problem-solving abilities, thoughtful constituent engagement, and adaptability to navigate unexpected challenges with professionalism.
Familiarity with CRM database systems (Blackbaud preferred), including experience with queries, exports, and reporting.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with in-depth knowledge to support the reunion committee's planning and execution.
Additional Requirements
Able to pass U.S. Federal Government background check and obtain installation access
Must be able to work evenings and weekends as needed, according to the event calendar, including weekends associated with Navy football games
Position may occasionally require travel (2-3 times a year)
Traditional work environment: may be physically demanding at times – must be able to lift 40 lbs.
Access to a vehicle for event-related tasks as needed
To Apply: Please go to https://usna.isolvedhire.com/jobs/ and apply through our website.
The USNA Alumni Association is an Equal Opportunity Employer.
Veterans encouraged to apply.
Alumni Reunion Manager
serves as a key ambassador for the U.S. Naval Academy Alumni Association and Foundation (AA&F), guiding alumni classes through every stage of their reunion journey – from first planning meeting to post-reunion debrief. Acting as the staff liaison to each class's Reunion Planning Committee, this role provides strategic leadership and expert guidance, serving as a trusted advisor rather than an event executor. The Alumni Reunion Manager does not directly manage or implement reunion events, but instead empowers reunion committees by offering mentorship, resources, and best practices to help them plan and deliver meaningful, memorable and well-organized reunions.
With deep knowledge of AA&F policies, best practices, and event logistics, the Alumni Reunion Manager offers tailored recommendations across all aspects of reunion planning-from registration services and venue selection to catering, transportation, and tailgate coordination. The role also includes on-the-ground logistical support during reunion events to ensure a seamless experience.
By fostering collaboration and offering thoughtful guidance, the Alumni Reunion Manager helps create meaningful connections and unforgettable experiences that strengthen the lifelong bond between classmates and the Academy.
This is an exempt position reporting to the Senior Director, Alumni Regional Engagement and Outreach. This is not a remote position and must report into the Fluegel Alumni Center.
This position is based in historic Annapolis
at our current offices located next to the beautiful grounds of the U.S. Naval Academy. In 2023, the staff of the Alumni Association & Foundation moved into the new
Fluegel Alumni Center
, which was built on the banks of College Creek overlooking the Naval Academy and downtown Annapolis.
ABOUT THE UNITED STATES NAVAL ACADEMY ALUMNI ASSOCIATION & FOUNDATION
The United States Naval Academy Alumni Association and the United States Naval Academy Foundation are two independent, not-for-profit corporations sharing a single president and CEO and operating as a fully integrated organization in support of the Naval Academy and its mission. The organization's focus and core competencies are engagement and philanthropy in pursuit of complementary and closely aligned missions. We connect and support our alumni community and the U.S. Naval Academy so the Brigade and alumni community can lead and serve at their full potential for the good of the nation.
Our important mission requires that we hire and retain the best of the best . To do this, we offer competitive pay, generous benefits, opportunities for career development, and a positive work experience.
This position pays a
competitive salary,
commensurate with experience, and may be eligible for an annual performance-based bonus, when applicable. We offer
a generous benefits plan
which includes medical, dental, vision, an FSA, an HSA, a fully vested 403(b) retirement plan with employer matching, 22 days of accrued paid time off (PTO) per fiscal year, 14 paid holidays per calendar year, group life insurance, short-term & long-term disability, identity theft protection, tuition reimbursement and annual opportunities for professional development. Although not guaranteed, certain additional benefits may be offered through the Naval Academy, such as use of certain recreational facilities (including the Brigade Sports Complex gym, marina and indoor/outdoor pools), as well as category II eligibility for employee children to apply to the Naval Academy Primary School.
Responsibilities
In providing reunion planning support, the Alumni Reunion Manager's responsibility is to coordinate with reunion committees in the planning of alumni class reunions in the following ways:
Serve as the primary staff liaison for planning, logistics, and coordination of 12–17 annual class reunions, ensuring smooth execution and alignment with AA&F standards.
Provide expert recommendations on commercial platforms and services for registration and overall event management tailored to each class's needs.
Attend and advise individual class reunion committee meetings, offering strategic guidance and best practices throughout the planning process.
Represent the AA&F at major reunion events and activities, which typically occur on weekends and evenings surrounding Navy home football games; a flexible work schedule is essential.
Serve as a standing member of the Reunion Advisory Committee, contributing insights to enhance reunion programming and policy development.
Maintain and update the Reunion Handbook regularly and provide necessary updates to the Class President Handbook in collaboration with the Director of Class Programs.
Act as a subject matter expert on enterprise reunion policies and procedures, including U.S. Naval Academy Instruction 11100.7 (series), and oversee usage and scheduling of the AA&F Fluegel Alumni Center and NAAA/Navy Marine Corps Memorial Stadium facilities.
Liaise with local venues, hotels, catering, and hospitality providers to offer vetted recommendations, capacity details, and contacts – leveraging the AA&F brand to secure favorable pricing and discounts.
Secure and coordinate seasonal part-time staff to support reunion check-in, swag assembly, and event day support as requested by the reunion class.
Assist the Director of Class Programs with reunion logistics for events held on Naval Academy grounds, such as memorial services and class meetings.
Help maintain accurate reunion records in the CRM system, including contact information, attendee lists, and records of deceased classmates.
Facilitate post-reunion debriefs with reunion classes to capture lessons learned and inform future planning.
Oversee the major reunion mail process, including the collection of reimbursable fees and timely distribution of materials.
Other reunion and class-related duties as assigned.
Preferred Qualifications
Strong familiarity with the U.S. Naval Academy
Bachelor's Degree in a hospitality or business-related field, or equivalent experience
Expertise in event management, hospitality, and strong project management and organizational capabilities.
Exceptional interpersonal, leadership, and communication skills, with responsibility for managing all platforms of communication – including emails and phone calls – requiring excellent verbal and written proficiency.
Collaborative mindset and strong customer-focused orientation.
Experience working under tight deadlines, managing multiple priorities, and producing high volumes of work.
Strong problem-solving abilities, thoughtful constituent engagement, and adaptability to navigate unexpected challenges with professionalism.
Familiarity with CRM database systems (Blackbaud preferred), including experience with queries, exports, and reporting.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with in-depth knowledge to support the reunion committee's planning and execution.
Additional Requirements
Able to pass U.S. Federal Government background check and obtain installation access
Must be able to work evenings and weekends as needed, according to the event calendar, including weekends associated with Navy football games
Position may occasionally require travel (2-3 times a year)
Traditional work environment: may be physically demanding at times – must be able to lift 40 lbs.
Access to a vehicle for event-related tasks as needed
To Apply: Please go to https://usna.isolvedhire.com/jobs/ and apply through our website.
The USNA Alumni Association is an Equal Opportunity Employer.
Veterans encouraged to apply.