Trillium Staffing is hiring: On-Site Administrative Assistant in Santa Clara

On-Site Administrative Assistant

Are you organized, people-focused, and thrive in a fast-paced, hands-on environment? Join our team as an Onsite Staffing Assistant in Santa Clara, CA and be the vital link between our workforce and client operations. This role supports daily staffing logistics, employee engagement, and operational efficiencyall directly at the client site.

Why You'll Love This Role

Be at the heart of day-to-day workforce operations

Collaborate closely with clients and internal teams

Help onboard new hires and support employee success

Make an immediate impact on attendance, communication, and compliance

What You'll Do

Greet and check in temporary staff daily

Support onboarding: distribute badges, collect paperwork, and facilitate orientations

Monitor and track employee attendance and timekeeping

Act as the first point of contact for employee questions and workplace issues

Escalate more complex matters to the Onsite Manager

Maintain accurate employee records and rosters

Communicate shift updates, changes, and announcements clearly to employees and clients

Assist with interview coordination, hiring, and compliance tasks

Provide general administrative support (filing, data entry, reporting, travel coordination including booking and maintaining travel records)

Uphold safety standards and ensure policy compliance

This is full-time work. Schedule is Monday-Friday from 8am-5pm. The pay rate is $26/hour.

High school education or GED is desirable for this position. Some college courses in business-related field helpful.

Previous experience in staffing, HR or administrative support, preferred.

Proficient with basic computer systems, including timekeeping and reporting platforms and Microsoft Suites. Experience with CRM tools preferred.

Trillium Driver Solutions has been recruiting and hiring CDL and Non-CDL Drivers for over 30 years. Whether you are seeking casual work or a full time driving career, let the experts at Trillium put you behind the wheel. Our clients range from Fortune 100 companies to small businesses, but our philosophy remains the same: to achieve excellence by providing quality employees with an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. Trillium is an Equal Opportunity Employer.

By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication. You may view our full privacy policy at https://trilliumstaffing.com/jobs/privacy/.

Trillium offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state-required leave, and paid time off. Trillium's offerings are dependent on employee status and program eligibility.