Minnesota Staffing
Administrative Support Specialist
Minnesota Staffing, Saint Paul, Minnesota, United States, 55130
Administrative Support Specialist
Job Class: Office and Administrative Specialist, Intermediate Agency: Attorney General's Office Location: St. Paul Telework Eligible: Yes, hybrid Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Closing Date: 09/11/2025 Hiring Agency/Seniority Unit: Attorney General's Office / Attorney General-AFSCME Division/Unit: Attorney Gen. / OMGroup2 Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Town Square Tower FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Office is seeking an Office & Administrative Specialist, Intermediate (OASI) to provide clerical and administrative services to the Consumer Action Division. This includes support for staff attorneys, legal assistants, attorney managers, and office managers, as well as client agencies and constituents of the State of Minnesota. Support services for these positions include drafting, typing letters, memos, and correspondence, data entry, photocopying, scanning, collating, binding documents, filing, and organizational projects. This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training. Minimum Qualifications
Skill in: Customer service is sufficient to provide prompt, courteous and accurate information in person, on the phone, in writing, and/or online to client agencies, coworkers, and constituents. Data entry is sufficient to create and maintain accurate records and reports in a timely manner. Database use and management is sufficient to set up and run basic queries, review, and analyze data, and identify problem areas. Word processing sufficient to prepare, edit, and finalize emails, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors. Ability to: Create, file, retrieve, and destroy electronic and physical records according to retention schedules. Respond effectively to sensitive inquiries and/or complaints. Preferred Qualifications
Knowledge of legal terminology sufficient to comprehend and draft a variety of legal documents. Ability to: Use or readily learn to office equipment to include scanner, photocopy machine, multiline telephone, and fax machine. Work in an inclusive, creative, and collaborative work environment. Work in a fast-paced environment handling a high volume of tasks, deadlines, and rapid changes by using strong time management skills. Make quick decisions and communicate effectively within the office. Physical Requirements
Ability to: Work in a seated or standing position for extended periods of time. Collect and deliver items from one location to another. Use a keyboard for extended periods of time which may include repetitive motion. Additional Requirements
It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components: Conflict of Interest Review Criminal History Check Education / License Verification Employment Reference / Records Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.
Job Class: Office and Administrative Specialist, Intermediate Agency: Attorney General's Office Location: St. Paul Telework Eligible: Yes, hybrid Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Closing Date: 09/11/2025 Hiring Agency/Seniority Unit: Attorney General's Office / Attorney General-AFSCME Division/Unit: Attorney Gen. / OMGroup2 Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Town Square Tower FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Office is seeking an Office & Administrative Specialist, Intermediate (OASI) to provide clerical and administrative services to the Consumer Action Division. This includes support for staff attorneys, legal assistants, attorney managers, and office managers, as well as client agencies and constituents of the State of Minnesota. Support services for these positions include drafting, typing letters, memos, and correspondence, data entry, photocopying, scanning, collating, binding documents, filing, and organizational projects. This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training. Minimum Qualifications
Skill in: Customer service is sufficient to provide prompt, courteous and accurate information in person, on the phone, in writing, and/or online to client agencies, coworkers, and constituents. Data entry is sufficient to create and maintain accurate records and reports in a timely manner. Database use and management is sufficient to set up and run basic queries, review, and analyze data, and identify problem areas. Word processing sufficient to prepare, edit, and finalize emails, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors. Ability to: Create, file, retrieve, and destroy electronic and physical records according to retention schedules. Respond effectively to sensitive inquiries and/or complaints. Preferred Qualifications
Knowledge of legal terminology sufficient to comprehend and draft a variety of legal documents. Ability to: Use or readily learn to office equipment to include scanner, photocopy machine, multiline telephone, and fax machine. Work in an inclusive, creative, and collaborative work environment. Work in a fast-paced environment handling a high volume of tasks, deadlines, and rapid changes by using strong time management skills. Make quick decisions and communicate effectively within the office. Physical Requirements
Ability to: Work in a seated or standing position for extended periods of time. Collect and deliver items from one location to another. Use a keyboard for extended periods of time which may include repetitive motion. Additional Requirements
It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components: Conflict of Interest Review Criminal History Check Education / License Verification Employment Reference / Records Check In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.