Human Resources Assistant Job at Rhode Island College in Providence

Overview

Position Title: Human Resources Assistant

Department: Human Resources
Schedule: Full-time, Mon - Fri, 8:30am - 4:30pm
On-site

Posting Number NC00768 • Benefits Eligible: Yes • Position Status: Continuing • Number of Positions Available: 1 • End of Temporary or Limited Position: N/A • Anticipated Start Date: 07/22/2025 • Anticipated Closing Date: Open Until Filled

FLSA Exempt | AA / ADA Statement: As an Affirmative Action/Equal Opportunity institution that values inclusion and diversity, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves at the time of application.

For a complete listing of benefits, visit Employee Benefits.

Responsibilities and Essential Duties

• Process employee transactions including new hire, terms, transfers, personal data and job changes utilizing forms and HRIS (Workday, PeopleSoft).
• Administer program and process tuition waivers.
• Screen and interpret telephone calls; greet visitors; provide information on policies and operations.
• Organize and maintain confidential files, including personnel actions, union documents, maintenance contracts, and other legal documents; maintain a log of labor grievance activity.
• Make arrangements for meetings, including scheduling, notification and preparation of materials, including meeting notes.
• Maintain office supplies, prepare requisitions, order and receive supplies, and related materials for the acquisition and payment of goods and services.
• Prepare reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes.
• Perform related clerical tasks such as filing, copying and managing office equipment; initiate requests for goods, services or information.

• Occasional duties: Perform other duties and responsibilities as assigned by HR leadership team.

Required Skills, Knowledge, And Abilities

• Prioritize work to ensure efficiency and meet deadlines; maintain an office environment that is sensitive to the needs of employees, College and other agency officials and the general public.
• Maintain cordial working relationships with various college departments to ensure proper processing, delivery and/or receipt of information.
• Assist with large-scale department activities.

Required Qualifications

• High school diploma required.
• At least three years of progressively responsible experience in a complex professional environment.
• Excellent time management and organizational skills in a multiple-priority environment.
• Proficiency with word processing, spreadsheets, databases and scheduling software; excellent interpersonal and written and verbal communication skills.
• Working knowledge of MS Office applications and HRIS (e.g., Workday, PeopleSoft, UKG or similar).
• Demonstrated experience in organizing, coordinating and supervising support staff; demonstrated ability to maintain confidentiality; demonstrated ability to work in a culturally diverse environment.

Preferred Qualifications

• Associate's degree preferred.
• Ability to respond to internal and external stakeholders in a polite, sensitive and competent manner.
• Excellent communication, organizational and analytical skills.
• Demonstrated competency in using MS Office applications and HRIS (Workday, PeopleSoft, UKG or similar).
• Ability to understand and maintain the confidentiality of employee personal information related to union matters, affirmative action matters, HR transactions, files and reports.
• Ability to remain calm under pressure and to collaborate cooperatively with others.

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.