American Society of Plastic Surgeons
Grants Management Specialist
American Society of Plastic Surgeons, Arlington Heights, Illinois, United States, 60005
Are you an organized, deadline-driven professional with a passion for research and program coordination? Do you thrive in roles where attention to detail, communication, and collaboration intersect? Are you motivated by the idea of supporting scientific discovery and innovation in plastic surgery through impactful grantmaking?
If so, ASPS is looking for a Grant Program Associate to support the administration of The Plastic Surgery Foundation's (PSF) grants, scholarships, and awards programs. In this dynamic role, you'll manage the full lifecycle of grant funding-from launching application cycles and coordinating reviews to monitoring award deliverables and reporting outcomes. This is a unique opportunity to contribute to groundbreaking research by facilitating the funding and progress of plastic surgery's top investigators..
ABOUT US
The American Society of Plastic Surgeons (ASPS) is the largest plastic surgery specialty organization in the world. Founded in 1931, the Society represents 92 percent of all board-certified plastic surgeons in the United States, and more than 11,000 plastic surgeons worldwide - making ASPS a global institution and leading authority on cosmetic and reconstructive plastic surgery.
For more information about ASPS visit us at: https://www.plasticsurgery.org/
Follow us: Facebook I Instagram I Threads I X I TikTok I YouTube I LinkedIn
OVERVIEW
The Grant Program Associate supports the full administration of ASPS/PSF's grants, scholarships, and awards programs. This includes managing application cycles, clarifying guidelines, reviewing and tracking submissions, coordinating reporting requirements, and ensuring timely data entry from start to finish. The role serves as a key liaison among grantees, research staff, and internal departments, and is responsible for maintaining reporting schedules, facilitating Study Section meetings, and drafting external communications about grant program activities. Strong communication, organizational skills, and attention to detail are essential for success in this role.
Reports to:
Director
Supervises:
None
Location:
Remote
Travel:
2x/yr
WHAT YOU WILL DO • Manage the end-to-end process for PSF grants, scholarships, and awards-from issuing calls for applications and reviewing submissions to coordinating funding decisions and tracking post-award deliverables. • Assign expert reviewers, organize Study Section meetings, and support the evaluation of funded research activities. • Set up and manage the proposalCENTRAL platform, ensure accurate data entry, and collaborate with Finance on payment tracking and reporting. • Offer technical guidance to applicants and awardees, including knowledge of NIH standards and funding compliance requirements. • Administer the Breast Reconstruction Awareness Fund Grant Program and related deliverables. • Assist in planning and delivering research workshops and mentoring sessions for applicants. • Draft external communications and update website content related to PSF research and grant programs. • Act as the primary staff contact for the Study Section and maintain strong relationships with external research and funding partners. • Manage project documentation, assist staff and physician leadership with reporting, and respond to internal and external inquiries.
WHAT YOU WILL NEED
Education • Bachelor's degree preferred
Experience • Minimum of 3 years of successful project administration experience required • 1-3 years of experience in research grant administration preferred • Experience working on project teams with physicians preferred • Background in a health-related field is a plus
Skills and Abilities • Ability to manage multiple projects simultaneously and prioritize effectively • Strong analytical, writing, and communication skills • Comfortable working independently and collaboratively • Familiarity with medical/scientific terminology preferred • Knowledge of NIH and other extramural funding agencies preferred • Proficiency in database management, internet research, and standard software applications (e.g., Microsoft Office)
SALARY & BENEFITS
Employment Type:
Full Time
Annual Salary:
$70,000-80,000
Eligible for Overtime:
No (exempt position)
Hours per Week:
37.5 hours
The American Society of Plastic Surgeons offers a comprehensive benefits package that includes the following: Insurance: Medical, Dental, Vision, Life, Disability, AD&D, Critical Illness, Pet Pre-Tax Spending Accounts: Health (HSA), Flexible (FSA), Child/Dependent Care Paid Time Off: Holidays, Vacation, Personal, Sick Days, Parental Leave 401k Retirement Plan Financial Wellness Essentials Identity Theft Protection 529 Plan Remote & Commuter Benefits Tuition Reimbursement/Professional Development Employee Assistance Program Employee discounts
Explore Additional Job Opportunities & Join Our Talent Community: Career Center
*The American Society of Plastic Surgeons (ASPS) is an equal opportunity employer*
Your application will be evaluated fairly and without discrimination. Employment decisions at ASPS are based on merit, qualifications, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other status protected by applicable law.
We are committed to creating a diverse and inclusive workplace where every individual feels valued and respected. Our commitment to equal employment opportunities extends to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, discipline, termination, and compensation.
If you require any accommodations during the application process or while participating in the interview process, please inform us, and we will make every effort to provide necessary assistance.
If so, ASPS is looking for a Grant Program Associate to support the administration of The Plastic Surgery Foundation's (PSF) grants, scholarships, and awards programs. In this dynamic role, you'll manage the full lifecycle of grant funding-from launching application cycles and coordinating reviews to monitoring award deliverables and reporting outcomes. This is a unique opportunity to contribute to groundbreaking research by facilitating the funding and progress of plastic surgery's top investigators..
ABOUT US
The American Society of Plastic Surgeons (ASPS) is the largest plastic surgery specialty organization in the world. Founded in 1931, the Society represents 92 percent of all board-certified plastic surgeons in the United States, and more than 11,000 plastic surgeons worldwide - making ASPS a global institution and leading authority on cosmetic and reconstructive plastic surgery.
For more information about ASPS visit us at: https://www.plasticsurgery.org/
Follow us: Facebook I Instagram I Threads I X I TikTok I YouTube I LinkedIn
OVERVIEW
The Grant Program Associate supports the full administration of ASPS/PSF's grants, scholarships, and awards programs. This includes managing application cycles, clarifying guidelines, reviewing and tracking submissions, coordinating reporting requirements, and ensuring timely data entry from start to finish. The role serves as a key liaison among grantees, research staff, and internal departments, and is responsible for maintaining reporting schedules, facilitating Study Section meetings, and drafting external communications about grant program activities. Strong communication, organizational skills, and attention to detail are essential for success in this role.
Reports to:
Director
Supervises:
None
Location:
Remote
Travel:
2x/yr
WHAT YOU WILL DO • Manage the end-to-end process for PSF grants, scholarships, and awards-from issuing calls for applications and reviewing submissions to coordinating funding decisions and tracking post-award deliverables. • Assign expert reviewers, organize Study Section meetings, and support the evaluation of funded research activities. • Set up and manage the proposalCENTRAL platform, ensure accurate data entry, and collaborate with Finance on payment tracking and reporting. • Offer technical guidance to applicants and awardees, including knowledge of NIH standards and funding compliance requirements. • Administer the Breast Reconstruction Awareness Fund Grant Program and related deliverables. • Assist in planning and delivering research workshops and mentoring sessions for applicants. • Draft external communications and update website content related to PSF research and grant programs. • Act as the primary staff contact for the Study Section and maintain strong relationships with external research and funding partners. • Manage project documentation, assist staff and physician leadership with reporting, and respond to internal and external inquiries.
WHAT YOU WILL NEED
Education • Bachelor's degree preferred
Experience • Minimum of 3 years of successful project administration experience required • 1-3 years of experience in research grant administration preferred • Experience working on project teams with physicians preferred • Background in a health-related field is a plus
Skills and Abilities • Ability to manage multiple projects simultaneously and prioritize effectively • Strong analytical, writing, and communication skills • Comfortable working independently and collaboratively • Familiarity with medical/scientific terminology preferred • Knowledge of NIH and other extramural funding agencies preferred • Proficiency in database management, internet research, and standard software applications (e.g., Microsoft Office)
SALARY & BENEFITS
Employment Type:
Full Time
Annual Salary:
$70,000-80,000
Eligible for Overtime:
No (exempt position)
Hours per Week:
37.5 hours
The American Society of Plastic Surgeons offers a comprehensive benefits package that includes the following: Insurance: Medical, Dental, Vision, Life, Disability, AD&D, Critical Illness, Pet Pre-Tax Spending Accounts: Health (HSA), Flexible (FSA), Child/Dependent Care Paid Time Off: Holidays, Vacation, Personal, Sick Days, Parental Leave 401k Retirement Plan Financial Wellness Essentials Identity Theft Protection 529 Plan Remote & Commuter Benefits Tuition Reimbursement/Professional Development Employee Assistance Program Employee discounts
Explore Additional Job Opportunities & Join Our Talent Community: Career Center
*The American Society of Plastic Surgeons (ASPS) is an equal opportunity employer*
Your application will be evaluated fairly and without discrimination. Employment decisions at ASPS are based on merit, qualifications, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other status protected by applicable law.
We are committed to creating a diverse and inclusive workplace where every individual feels valued and respected. Our commitment to equal employment opportunities extends to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, discipline, termination, and compensation.
If you require any accommodations during the application process or while participating in the interview process, please inform us, and we will make every effort to provide necessary assistance.