HireTalent - Staffing & Recruiting Firm is hiring: Administrative Assistant in M
HireTalent - Staffing & Recruiting Firm, Mountain View, CA, US
Administrative/Project Assistant II
6+months
Mountain View, CA
Duties:
Role and Responsibilities:
Provide administrative support to the teams
● Purchase and manage all office supplies.
● Manage office events and assist in event planning/organization, for example all-hands meetings, happy hours, team building events.
● Track office space, desk assignments.
● General facilities requests, shipping/receiving of orders on behalf of the office.
● Respond to miscellaneous requests from the teams.
Provide accounting support to the office
● Submit and track purchase orders for the office.
● Manage corporate credit card and track expenses.
● Monitor office budget and expenses, submit forecast for office events.
● Construct and submit monthly financial and activity reports while communicating and coordinating with internal finance team.
Provide daily administrative support to Lab Team
● Make travel arrangements, handle the executive’s travel expense reporting.
● Manage the executive’s calendar.
● Compile weekly project status reports.
● Execute and manage third party vendor contracts.
● Assist with new hire on-boarding preparation: ordering phone, business card, name plate, desk assignment, etc.
Qualifications:
1. Korean Bilingual is a must
2. Minimum 3-5 years of professional experience. Max of 7 years’ experience.
3. MS Office experience including Word, Excel, PowerPoint, Outlook
Minimum of Bachelor’s degree