Aston Carter is hiring: Administrative Assistant in O'Fallon

Administrative Assistant

Responsibilities

• Create and update various reports as requested by management and key employees, including inventory reports, tracking product installations, and test results.
• Complete all meeting and event planning tasks such as scheduling, ordering catering, locating venues, filing necessary paperwork, and recording and distributing meeting minutes when required.
• Handle customer service tasks such as drafting documents for proposal requests, working with outside suppliers, entering promise dates, and sending invoices.
• Manage purchasing-related requests from management and other key employees, ensuring purchase requests are signed off, communicating needs to the purchasing department, and handling issues with vendors and delivered products.
• Assist with minor IT and printer issues, including requests involving Adobe Acrobat, updating automatic reporting mailing lists, and maintaining the company e-filing system.
• Collaborate with other departments to seek requested information for customers, fill in missing information from reports, and request minor office maintenance.
• Complete yearly grant paperwork, ensure deadlines are met, and seek out other grant opportunities.

Essential Skills

• Administrative support
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook
• Strong customer service skills and a professional phone voice
• Accurate data entry and the ability to handle multiple tasks
• Outstanding note-taking and typing skills
• Ability to work well in both team settings and independently

Qualifications

• Minimum Education: Diploma
• Minimum of 5+ years in an office/administrative role

Work Environment

The position requires working in the office from Monday to Friday, with flexible start times between 6:00 and 7:30 am. The workday includes a half-hour lunch break.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in O Fallon,MO.

Application Deadline

This position is anticipated to close on Sep 20, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.