Aston Carter is hiring: Administrative Assistant in Kirkland

Our client is searching for an Administrative Assistant to support the US Immigration Team in their high-volume operations. This is a fantastic opportunity to gain exposure to the legal profession and develop your career in a sophisticated environment.

Responsibilities

• Process high-volume paper filings including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings.
• Troubleshoot high-volume printing issues.
• Triage and escalate urgent US Immigration cases to appropriate teams.
• Track, accurately update, and confirm case status within case management software in real time.
• Run and analyze case status reports within the case management tool.
• Conduct data audits and work with stakeholders to ensure data integrity.
• Provide other project and task support as directed.

Essential Skills

• Minimum 1 year of experience with Microsoft Office tools including Outlook, Excel, Word, and Teams.
• Proficiency in building out and documenting processes.
• Experience in high-volume operations working with cross-functional teams.
• Strong written and verbal communication skills.
• Deep attention to detail, organizational, critical thinking, and time management skills.

Additional Skills & Qualifications

• Bachelor's degree required in any field.
• High GPA is preferred.
• Ability to navigate complex and ambiguous situations.
• May require the ability to lift up to 20 lbs.

Work Environment

This role is 100% onsite, requiring attendance five days a week in a large, fast-paced professional office setting. The standard working hours are Monday to Friday, from 7:00 AM to 3:00 PM, with potential slight variances and occasional overtime as needed. The company provides a laptop, mouse, headset, docking station, and two monitors for the role.

Job Type & Location

This is a Contract position based out of Redmond, Washington.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Redmond,WA.

Application Deadline

This position is anticipated to close on Sep 19, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.