L A B Golf Company LLC
Job description
The Executive Assistant to the CEO plays a vital role in managing and supporting the CEO's dynamic, fast-paced workflow. This position is responsible for coordinating complex scheduling, preparing executive materials, and serving as the primary liaison for internal and external communications. By overseeing travel logistics, managing correspondence, and ensuring meetings and events are executed seamlessly, the Executive Assistant helps maximize the CEO's effectiveness and focus. This role requires strong organizational skills, clear communication, and the ability to anticipate needs while balancing shifting priorities with professionalism and discretion.
Responsibilities and Duties Executive Support • Manage the CEO's complex and evolving calendar, scheduling meetings, travel, and events while maintaining flexibility. • Organize and coordinate key meetings and events, ensuring logistics are handled smoothly and materials are prepared in advance. • Serve as the primary point of contact for internal and external communications with the CEO, managing incoming messages, phone calls, and emails. • Draft, review, and manage correspondence on behalf of the CEO with professionalism and clarity. • Prepare comprehensive briefing materials for meetings, presentations, and travel, anticipating the CEO's needs for each engagement.
Administrative Support • Arrange domestic and international travel for the CEO, including detailed itineraries and schedules. • Track, reconcile, and manage travel-related expenses to ensure timely and accurate submissions. • Organize and maintain both digital and physical files for efficient access and retrieval. • Oversee administrative tasks to ensure smooth daily operations of the CEO's office.
Team Support • Assist in scheduling, preparing, and distributing materials for team meetings and cross-departmental initiatives. • Provide ad-hoc support to team members and departments to facilitate seamless operations.
Additional Responsibilities • Support the CEO on special projects and administrative initiatives, ensuring deadlines are met and expectations are clear. • Coordinate preparation and delivery of materials for high-level meetings and engagements. • Serve as backup for the Executive Office Manager when needed to ensure continuity of office operations..
General Duties • Perform additional tasks as assigned to support the success of L.A.B.'s leadership team and organizational goals.
Qualifications, Skills and Attributes Education • Bachelor's degree in Business Administration, Management, or a related field required; equivalent experience (minimum 5 years of executive-level support) may be considered.
Experience • Proven experience providing executive-level support in a fast-paced, dynamic environment. • Background in managing complex calendars, travel logistics, event coordination, and expense tracking for senior leadership. • Experience supporting senior executives and adapting quickly to shifting priorities.
Technical Skills • Proficiency in Microsoft Office Suite, Google Workspace, and Zoom. • Skilled in tools that support project management, task tracking, and team collaboration. • Comfortable learning and navigating new systems, databases, and digital platforms.
Desired Attributes • Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively. • Strong written and verbal communication, able to draft professional, concise correspondence and represent the CEO's office with professionalism. • Proactive problem-solver with the ability to anticipate needs and address challenges before they arise. • High level of discretion, confidentiality, and professionalism when handling sensitive information. • Collaborative and adaptable, with strong interpersonal skills for working across departments and with external stakeholders.
Physical and Cognitive Requirements As part of our commitment to providing equal opportunities, we welcome and encourage individuals of all abilities to apply. The following outlines the core physical and cognitive functions typically required to
perform this role. Reasonable accommodation(s) will be made to enable qualified individuals with disabilities to perform these essential functions.
Physical Requirements • Ability to sit at a desk or workstation for extended periods while using a computer, phone, and other office equipment. • Manual dexterity and hand-eye coordination to efficiently handle documents, office supplies, and digital tools. • Adequate vision to review digital and printed documents, presentations, and correspondence with accuracy. • Ability to occasionally lift and carry office materials, files, or supplies weighing up to 20 pounds. • Capability to move between offices, meeting spaces, and event locations as needed. • Occasional travel outside the office to complete errands, attend meetings, or support executive and organizational needs. • Tolerance for extended screen time while maintaining focus, attention to detail, and accuracy in fast-paced tasks.
Cognitive Requirements • Strong attention to detail to ensure accuracy in scheduling, correspondence, and preparation of executive materials. • Ability to prioritize and manage multiple competing tasks, deadlines, and shifting executive needs. • Clear and professional written and verbal communication skills to represent the CEO's office effectively to internal teams and external stakeholders. • Critical thinking and problem-solving skills to anticipate challenges, identify solutions, and support decision-making. • Strong organizational and planning skills to maintain order in a fast-paced, high-demand executive environment. • Ability to remain focused, adaptable, and composed while balancing executive-level responsibilities with ad-hoc requests.
The Executive Assistant to the CEO plays a vital role in managing and supporting the CEO's dynamic, fast-paced workflow. This position is responsible for coordinating complex scheduling, preparing executive materials, and serving as the primary liaison for internal and external communications. By overseeing travel logistics, managing correspondence, and ensuring meetings and events are executed seamlessly, the Executive Assistant helps maximize the CEO's effectiveness and focus. This role requires strong organizational skills, clear communication, and the ability to anticipate needs while balancing shifting priorities with professionalism and discretion.
Responsibilities and Duties Executive Support • Manage the CEO's complex and evolving calendar, scheduling meetings, travel, and events while maintaining flexibility. • Organize and coordinate key meetings and events, ensuring logistics are handled smoothly and materials are prepared in advance. • Serve as the primary point of contact for internal and external communications with the CEO, managing incoming messages, phone calls, and emails. • Draft, review, and manage correspondence on behalf of the CEO with professionalism and clarity. • Prepare comprehensive briefing materials for meetings, presentations, and travel, anticipating the CEO's needs for each engagement.
Administrative Support • Arrange domestic and international travel for the CEO, including detailed itineraries and schedules. • Track, reconcile, and manage travel-related expenses to ensure timely and accurate submissions. • Organize and maintain both digital and physical files for efficient access and retrieval. • Oversee administrative tasks to ensure smooth daily operations of the CEO's office.
Team Support • Assist in scheduling, preparing, and distributing materials for team meetings and cross-departmental initiatives. • Provide ad-hoc support to team members and departments to facilitate seamless operations.
Additional Responsibilities • Support the CEO on special projects and administrative initiatives, ensuring deadlines are met and expectations are clear. • Coordinate preparation and delivery of materials for high-level meetings and engagements. • Serve as backup for the Executive Office Manager when needed to ensure continuity of office operations..
General Duties • Perform additional tasks as assigned to support the success of L.A.B.'s leadership team and organizational goals.
Qualifications, Skills and Attributes Education • Bachelor's degree in Business Administration, Management, or a related field required; equivalent experience (minimum 5 years of executive-level support) may be considered.
Experience • Proven experience providing executive-level support in a fast-paced, dynamic environment. • Background in managing complex calendars, travel logistics, event coordination, and expense tracking for senior leadership. • Experience supporting senior executives and adapting quickly to shifting priorities.
Technical Skills • Proficiency in Microsoft Office Suite, Google Workspace, and Zoom. • Skilled in tools that support project management, task tracking, and team collaboration. • Comfortable learning and navigating new systems, databases, and digital platforms.
Desired Attributes • Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively. • Strong written and verbal communication, able to draft professional, concise correspondence and represent the CEO's office with professionalism. • Proactive problem-solver with the ability to anticipate needs and address challenges before they arise. • High level of discretion, confidentiality, and professionalism when handling sensitive information. • Collaborative and adaptable, with strong interpersonal skills for working across departments and with external stakeholders.
Physical and Cognitive Requirements As part of our commitment to providing equal opportunities, we welcome and encourage individuals of all abilities to apply. The following outlines the core physical and cognitive functions typically required to
perform this role. Reasonable accommodation(s) will be made to enable qualified individuals with disabilities to perform these essential functions.
Physical Requirements • Ability to sit at a desk or workstation for extended periods while using a computer, phone, and other office equipment. • Manual dexterity and hand-eye coordination to efficiently handle documents, office supplies, and digital tools. • Adequate vision to review digital and printed documents, presentations, and correspondence with accuracy. • Ability to occasionally lift and carry office materials, files, or supplies weighing up to 20 pounds. • Capability to move between offices, meeting spaces, and event locations as needed. • Occasional travel outside the office to complete errands, attend meetings, or support executive and organizational needs. • Tolerance for extended screen time while maintaining focus, attention to detail, and accuracy in fast-paced tasks.
Cognitive Requirements • Strong attention to detail to ensure accuracy in scheduling, correspondence, and preparation of executive materials. • Ability to prioritize and manage multiple competing tasks, deadlines, and shifting executive needs. • Clear and professional written and verbal communication skills to represent the CEO's office effectively to internal teams and external stakeholders. • Critical thinking and problem-solving skills to anticipate challenges, identify solutions, and support decision-making. • Strong organizational and planning skills to maintain order in a fast-paced, high-demand executive environment. • Ability to remain focused, adaptable, and composed while balancing executive-level responsibilities with ad-hoc requests.