Alabama Department of Education
Central Office Administrative Assistant
Alabama Department of Education, Selma, Alabama, United States, 36701
Job Summary
Job Title - Central Office Administrative Assistant
Reports to:
Superintendent
FLSA Status:
Non-exempt
Job Goal:
To provide high-level administrative and clerical support to the Superintendent and assists in the efficient operation of the Superintendent's Office. This position requires strong organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
Qualifications: High School Diploma or equivalent; OR Associate's degree or higher in business administration, business management, or a related field preferred Knowledge of general office procedures and equipment Prior experience as an administrative assistant, executive secretary, or similar role (school system or public sector experience preferred) Essential Functions and Duties:
Serve as the primary administrative support for the Superintendent. Manage the Superintendent's calendar, schedule meetings, and coordinate appointments. Prepare correspondence, reports, memoranda, and other official documents on behalf of the Superintendent. Handle incoming calls, visitors, and inquiries in a professional and courteous manner. Maintain accurate files, records, and confidential documents for the Superintendent's Office. Monitor and route incoming mail, email, and other communications to the appropriate departments or individuals. Assist in coordinating districtwide events, professional development, and administrative meetings. Serve as a liaison between the Superintendent's Office, Board of Education, school administrators, staff, and the public. Maintain confidentiality of sensitive information in compliance with federal, state, and district policies. Perform other duties as assigned by the Superintendent. Knowledge, Skills, and Abilities:
Strong written and verbal communication skills. Excellent organizational and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Ability to handle confidential information with discretion. Knowledge of Alabama State Department of Education policies and procedures preferred. High attention to detail and accuracy. Strong interpersonal skills with the ability to work effectively with staff, administrators, board members, parents, and community members. Ability to manage multiple priorities and meet deadlines under pressure.
Terms:
9 months / 187-day contract
Salary/Benefits:
Salary and benefits shall be paid consistent with the Marengo County Board of Education's approved salary schedule.
Evaluation:
Performance will be evaluated in accordance with the support personnel evaluation system and Board policy.
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Marengo County Board of Education reserves the right to amend the job description as needed.
Job Title - Central Office Administrative Assistant
Reports to:
Superintendent
FLSA Status:
Non-exempt
Job Goal:
To provide high-level administrative and clerical support to the Superintendent and assists in the efficient operation of the Superintendent's Office. This position requires strong organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
Qualifications: High School Diploma or equivalent; OR Associate's degree or higher in business administration, business management, or a related field preferred Knowledge of general office procedures and equipment Prior experience as an administrative assistant, executive secretary, or similar role (school system or public sector experience preferred) Essential Functions and Duties:
Serve as the primary administrative support for the Superintendent. Manage the Superintendent's calendar, schedule meetings, and coordinate appointments. Prepare correspondence, reports, memoranda, and other official documents on behalf of the Superintendent. Handle incoming calls, visitors, and inquiries in a professional and courteous manner. Maintain accurate files, records, and confidential documents for the Superintendent's Office. Monitor and route incoming mail, email, and other communications to the appropriate departments or individuals. Assist in coordinating districtwide events, professional development, and administrative meetings. Serve as a liaison between the Superintendent's Office, Board of Education, school administrators, staff, and the public. Maintain confidentiality of sensitive information in compliance with federal, state, and district policies. Perform other duties as assigned by the Superintendent. Knowledge, Skills, and Abilities:
Strong written and verbal communication skills. Excellent organizational and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Ability to handle confidential information with discretion. Knowledge of Alabama State Department of Education policies and procedures preferred. High attention to detail and accuracy. Strong interpersonal skills with the ability to work effectively with staff, administrators, board members, parents, and community members. Ability to manage multiple priorities and meet deadlines under pressure.
Terms:
9 months / 187-day contract
Salary/Benefits:
Salary and benefits shall be paid consistent with the Marengo County Board of Education's approved salary schedule.
Evaluation:
Performance will be evaluated in accordance with the support personnel evaluation system and Board policy.
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Marengo County Board of Education reserves the right to amend the job description as needed.