Accounting Support Specialist Job at Smart Source LLC in West Palm Beach

The Accounting Support Specialist is a dual-function role responsible for Reception Desk & Office Administration and supports accounting processes. This role is the first point of contact for visitors, vendors, and internal teams on day‑to‑day office matters (phones, supplies, equipment service providers), while also assisting with billing, payables processing, accounts receivable, cash application, and other routine accounting activities.

Key Responsibilities

• Reception & Office Coordination
  • Serve as the primary contact for visitors, incoming calls, and general inquiries.
  • Coordinate office needs, including supplies, equipment, and service provider relationships.
  • Assist with scheduling, mail distribution, and maintaining a welcoming office environment.
  • Assist with cross-departmental projects and administrative tasks.
• Accounting Support
  • Provide support for Billing, AP, AR, cash applications and other accounting activities
  • Maintain accurate records and help ensure timely processing of transactions
  • Support month-end and year-end close activities including reconciliations and data entry
  • Perform ad hoc duties as assigned by the Director of Accounting Operations

Qualifications & Preferred Skills

• Basic understanding of accounting principles
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong communication, organizational and multitasking skills
• High attention to detail and problem-solving mindset

Education & Experience

• Associate’s degree in Accounting or related field, or 2 years of relevant work experience
• Experience in customer-facing or receptions roles
• Experience with ERP Systems; Microsoft Dynamics Business Central is a plus

About the Company

Smart Source (the “Company”) was founded over a decade ago with one vision: to provide you, our customers, with a better way to manage branded communication costs – including all aspects of print spend and to provide a “one stop shop” focused on lowering costs and improving the ability to promote their brand.

Today, Smart Source has developed into one of the industry’s largest and fastest growing print and promotional distributors. We boast a national reach and a database of several hundred suppliers capable of providing every commercial and promotional marketing material imaginable. As a BPO, Business Process Outsourcer, Smart Source has developed an online auction system that leverages excess capacity from our certified vendor sources. In addition, our Print-on-Demand software offers customers the ability to customize marketing material specifically created for their company and eliminate the need for large pre-printed inventory. Smart Source serves as your Print Procurement & Marketing Department, offering total solutions including:

» Business Process Outsourcing

» Print and Promotional Product Sourcing

» Operational Print and Marketing Materials

» Inventory Management

» Design & Brand Compliance

» Digital Asset Management

» Web Design/Internet Marketing