Hinds Community College is hiring: Administrative Assistant in Raymond

Overview

Administrative Assistant role at Hinds Community College. Reports to the Dean of Student Services, Raymond campus. Department: Student Services. Exempt: No. Vice President: Vice President of Student Services.

The Administrative Assistant provides crucial administrative support to the Dean of Students and the overall operations of the Dean's office. This role maintains an organized and efficient office environment that supports Student Services, including Housing and Residence Life, Student Recreation, Student Conduct, clubs and organizations, and campus-wide events. The position requires a professional who can handle confidential information with discretion, manage a fast-paced office, and serve as a primary point of contact for students, parents, faculty, and staff.

Responsibilities

• Office Management: Serve as the first point of contact for the Dean of Students office, manage phone calls, greet visitors, and direct inquiries to the appropriate personnel.
• Manage office supplies, equipment maintenance, and a filing system for both digital and physical documents.
• Administrative Support: Monitor the Dean's calendar, schedule appointments and meetings, and coordinate travel arrangements.
• Prepare and distribute correspondence, reports, presentations, and other documents.
• Assist with the preparation and monitoring of the office budget, including processing purchase orders and invoices.
• Student Support: Provide information and guidance to students regarding office policies and procedures, particularly for student conduct, housing, recreation, student awards, clubs/organizations, Student Government Association, Homecoming, and Student Convocation.
• Assist with the intake of student concerns and maintain confidential student records.
• Coordinate and process official absences for sports teams or other student groups; courtesy emails to instructors for verified student emergencies; reference and recommendation forms from outside colleges/institutions; action holds/comments in Navigator for financial obligations or student conduct holds.
• Event and Committee Coordination: Organize and facilitate meetings for various committees; prepare meeting agendas, take and distribute minutes, and follow up on action items; assist with planning and coordination of student events and programs.

Qualifications

• Skills: Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• A proactive and problem-solving mindset.

Education And/Or Experience

Education: A high school diploma or equivalent is required. An associate's degree or higher is preferred.

Experience: Proven experience in an administrative support role, preferably in a higher education or student services setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently stands, walks, and sits. The employee may also be required to taste and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment

The work environment is typically moderate in noise. The employee may be required to perform responsibilities outdoors and off site on occasion. The college promotes a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities.

Mission, Vision, and Values

Mission: Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession.

Vision: Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.

Values: Integrity, Diversity, Excellence, Accountability, Leadership, Stewardship. In compliance with applicable civil rights and equal opportunity laws, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We foster a culture of diversity, equity, and inclusion for employees and students.

Job Details

• Full Time
• 12 Month 260 Days
• Job Classification: Hinds
• Scheduled Hours: 40

Job Functions

• Administrative
• Industries: Administrative and Support Services

We’re keeping an open job market. Apply to join Hinds Community College.