Owens Realty Services is hiring: Administrative Assistant in City of Hornell

Overview

Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company established in 1990. We manage a diverse portfolio of real estate, including commercial properties, government buildings, educational facilities, corporate campuses, high-profile venues and family entertainment parks in multiple states. Our affiliates participate in industry associations to stay at the forefront of management practices and product lines, delivering high-quality service to clients.

Our portfolio includes over 25 million square feet of facilities, valued at more than $8 billion in real estate net worth with $30 million in gross annual revenue. With more than 1,000 professionals company-wide, Owens Realty Services continues to grow through commitment to innovative services in the industry.

Opportunity

We have an Administrative Assistant opportunity for one of our portfolios. The position pays $22.00/hr and runs Monday through Friday, 8:00 AM – 4:30 PM. As a core member of the team, you will be responsible for coordinating supportive services for the Facility Manager and staff. You will interact with professionals throughout the organization, providing opportunities for career enrichment. You will report to the Facility Manager of the portfolio.

Responsibilities

• Support team members and clients with account correspondence, reporting and budgeting.
• Financial – Ensure invoices are received in a timely manner from vendors and coded for submission to the internal Accounting department for payment. Track invoices and expenses to ensure budget compliance.
• Maintain inventory of office supplies and company forms for project team use.
• Manage vendor files.
• Ensure adequate supplies of uniforms for new hires.
• Assist in the completion of weekly and/or monthly reports on maintenance, scheduling, work orders and other on-site activities.

Job Abilities and Skills

• A minimum of 3 years’ experience in an administrative support role.
• Excellent communication and customer service skills, including strong writing, speaking and listening.
• Excellent computer skills and strong knowledge of office software (Word, Excel, PowerPoint, Outlook, etc.).
• Solid attention to detail and data-entry skills.
• Ability to operate office equipment (copy machines, fax machines, PCs, scanners).
• Confident, positive attitude and excellent organizational skills.
• Ability to multi-task in a fast-paced environment.
• Willingness to support team and company policies and procedures.
• Requirement: Successful drug screen and criminal background check.

Education, Certification and/or License

High School Diploma or GED equivalent. Higher education or formal training preferred.

Physical Requirements

• Physical demands are representative of those required to perform essential job functions. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.
• While performing duties, the employee is frequently required to stand, walk, use hands to handle or feel objects, reach with hands and arms, and talk or hear.
• Occasional lifting up to 50 pounds and frequent lifting up to 15 pounds. Vision requirements include close, distance, color, peripheral vision, depth perception and ability to adjust focus.

We look for employees who will

• Strive for professional excellence in their work.
• Understand and support the company's direction.
• Provide superior service to customers and employees.
• Be flexible, innovative, and adaptable to change.
• Manage human and financial resources wisely.
• Be a team player and help others succeed.
• Encourage open communication throughout the company.
• Treat all individuals with dignity and respect.
• Have pride in Owens Realty Services and represent it to others.
• Be energetic and motivated about their work and collaborators.
• Go above and beyond expectations and be involved in the full scope of the business.

Equal Opportunity

Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.