Saint Joseph Parenting Center
Director of Finance
Saint Joseph Parenting Center, Stamford, Connecticut, United States, 06925
Overview
Position Title:
Director of Finance Reports To:
Executive Director Location:
Saint Joseph Parenting Center (SJPC), Stamford, CT Hours:
30-35 hours per week Salary Range:
$75,000 - $82,500 annually The Director of Finance serves as the primary financial officer for the organization, overseeing all aspects of financial management, reporting, budgeting, compliance, and planning. This role provides strategic oversight of financial operations, ensuring accuracy, transparency, and compliance across the organization. The Director supervises the Office Manager, who is responsible for day-to-day functions including payroll through QuickBooks, accounts receivable, and 1099 preparation. The Director of Finance also manages the integration and use of FileMaker Pro, supports the annual audit process, and assists with the preparation of the Form 990. This position plays a critical role in ensuring the organization’s financial health, sustainability, and adherence to applicable regulations. Responsibilities
Prepare, analyze, and present monthly, quarterly, and annual financial statements to leadership and the Board of Directors. Develop, manage, and oversee the annual budget, ensuring alignment with the organization's strategic goals. Maintain accurate and up-to-date records of all financial transactions, including accounts payable, receivable, payroll, and general ledger activities through supervision of the Office Manager. Manage cash flow and forecasting to ensure operational needs are met. Oversee payroll administration, accounts receivable, and 1099 preparation as carried out by the Office Manager, ensuring accuracy and compliance with federal, state, and local regulations. Approve employee reimbursements and vendor payments, with processing managed by the Office Manager. Payroll & Financial Administration (Supervisory)
Supervise the Office Manager, who will be directly responsible for: Inputting new employees into systems; Running payroll through QuickBooks weekly; Managing accounts receivable; Preparing and issuing 1099s; Ensure employee profiles, benefits, and tax information are properly set up and maintained in QuickBooks; Oversee payroll processes to confirm timely and accurate runs, including deductions for benefits, taxes, and other withholdings; Verify that QuickBooks files payroll tax reports and year-end reports (W-2s); Monitor compliance with current payroll and tax regulations; Provide oversight and support in resolving employee payroll or accounts receivable issues promptly. FileMaker Pro Integration and Management
Collaborate on FileMaker Pro integration with QuickBooks to enhance operational efficiency and data management. Utilize FileMaker Pro to meet the organization's financial reporting, grant management, and data analysis needs. Collaborate with leadership and other departments to ensure FileMaker Pro and QuickBooks reflect accurate information. Grant and Fund Management
Track and manage restricted and unrestricted funds, ensuring compliance with grant requirements. Prepare financial reports for grants, funders, and other stakeholders as needed. Collaborate with the development team to prepare budgets and financial reports for funding proposals and grant applications. Compliance, Audit, and Form 990 Assistance
Ensure compliance with all local, state, and federal financial regulations and reporting requirements. Act as the primary liaison for external audits, ensuring timely and accurate preparation of all required documentation. Provide necessary financial information and schedules to support the annual preparation of Form 990. Work closely with external auditors to ensure a smooth and efficient audit process, including resolving audit findings or recommendations. Maintain internal controls and safeguard the organization’s financial assets. Strategic Planning and Leadership
Provide financial guidance to the Executive Director, Board of Directors, and leadership team to support decision-making. Analyze financial data to identify trends, risks, and opportunities, providing actionable recommendations to improve financial performance. Contribute to the organization’s strategic planning process, ensuring financial sustainability. Technology and Systems
Maintain and improve financial management systems and software, including QuickBooks and FileMaker Pro, to streamline processes. Ensure accuracy and functionality of accounting systems, databases, and reporting tools. Other Responsibilities
Prepare or oversee the filing of tax returns, payroll tax reports, and other required filings. Serve as the organization’s point of contact for banking relationships, including deposits, withdrawals, and credit arrangements. Respond to ad-hoc financial analysis and reporting requests. Qualifications
Education and Experience Bachelor’s degree in Accounting, Finance, or a related field required; CPA or MBA preferred. Minimum of 5-7 years of progressive experience in finance or accounting, preferably in the nonprofit sector. Demonstrated experience in payroll processing, specifically with QuickBooks Payroll. Experience with FileMaker Pro integration and database management preferred. Familiarity with nonprofit audit processes and preparation of Form 990 is highly desirable. Strong background in budgeting, financial planning, and fund management. Skills and Competencies Strong analytical and problem-solving skills with attention to detail. Knowledge of nonprofit accounting principles, including GAAP and fund accounting. Excellent organizational and time-management skills, with the ability to manage multiple priorities. Strong interpersonal and communication skills, with the ability to explain complex financial information to non-financial stakeholders. Personal Attributes Self-motivated and resourceful, with the ability to work independently. High level of integrity and commitment to ethical financial practices. Commitment to the SJPC’s mission and values. Ability to work in a fast-paced, dynamic environment while managing competing priorities. Equal Opportunity
Saint Joseph Parenting Center is an equal opportunity employer and encourages candidates from diverse backgrounds to apply. Job Type:
Full-time Pay:
$75,000.00 - $82,500.00 per year Benefits:
Health insurance; Paid time off
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Position Title:
Director of Finance Reports To:
Executive Director Location:
Saint Joseph Parenting Center (SJPC), Stamford, CT Hours:
30-35 hours per week Salary Range:
$75,000 - $82,500 annually The Director of Finance serves as the primary financial officer for the organization, overseeing all aspects of financial management, reporting, budgeting, compliance, and planning. This role provides strategic oversight of financial operations, ensuring accuracy, transparency, and compliance across the organization. The Director supervises the Office Manager, who is responsible for day-to-day functions including payroll through QuickBooks, accounts receivable, and 1099 preparation. The Director of Finance also manages the integration and use of FileMaker Pro, supports the annual audit process, and assists with the preparation of the Form 990. This position plays a critical role in ensuring the organization’s financial health, sustainability, and adherence to applicable regulations. Responsibilities
Prepare, analyze, and present monthly, quarterly, and annual financial statements to leadership and the Board of Directors. Develop, manage, and oversee the annual budget, ensuring alignment with the organization's strategic goals. Maintain accurate and up-to-date records of all financial transactions, including accounts payable, receivable, payroll, and general ledger activities through supervision of the Office Manager. Manage cash flow and forecasting to ensure operational needs are met. Oversee payroll administration, accounts receivable, and 1099 preparation as carried out by the Office Manager, ensuring accuracy and compliance with federal, state, and local regulations. Approve employee reimbursements and vendor payments, with processing managed by the Office Manager. Payroll & Financial Administration (Supervisory)
Supervise the Office Manager, who will be directly responsible for: Inputting new employees into systems; Running payroll through QuickBooks weekly; Managing accounts receivable; Preparing and issuing 1099s; Ensure employee profiles, benefits, and tax information are properly set up and maintained in QuickBooks; Oversee payroll processes to confirm timely and accurate runs, including deductions for benefits, taxes, and other withholdings; Verify that QuickBooks files payroll tax reports and year-end reports (W-2s); Monitor compliance with current payroll and tax regulations; Provide oversight and support in resolving employee payroll or accounts receivable issues promptly. FileMaker Pro Integration and Management
Collaborate on FileMaker Pro integration with QuickBooks to enhance operational efficiency and data management. Utilize FileMaker Pro to meet the organization's financial reporting, grant management, and data analysis needs. Collaborate with leadership and other departments to ensure FileMaker Pro and QuickBooks reflect accurate information. Grant and Fund Management
Track and manage restricted and unrestricted funds, ensuring compliance with grant requirements. Prepare financial reports for grants, funders, and other stakeholders as needed. Collaborate with the development team to prepare budgets and financial reports for funding proposals and grant applications. Compliance, Audit, and Form 990 Assistance
Ensure compliance with all local, state, and federal financial regulations and reporting requirements. Act as the primary liaison for external audits, ensuring timely and accurate preparation of all required documentation. Provide necessary financial information and schedules to support the annual preparation of Form 990. Work closely with external auditors to ensure a smooth and efficient audit process, including resolving audit findings or recommendations. Maintain internal controls and safeguard the organization’s financial assets. Strategic Planning and Leadership
Provide financial guidance to the Executive Director, Board of Directors, and leadership team to support decision-making. Analyze financial data to identify trends, risks, and opportunities, providing actionable recommendations to improve financial performance. Contribute to the organization’s strategic planning process, ensuring financial sustainability. Technology and Systems
Maintain and improve financial management systems and software, including QuickBooks and FileMaker Pro, to streamline processes. Ensure accuracy and functionality of accounting systems, databases, and reporting tools. Other Responsibilities
Prepare or oversee the filing of tax returns, payroll tax reports, and other required filings. Serve as the organization’s point of contact for banking relationships, including deposits, withdrawals, and credit arrangements. Respond to ad-hoc financial analysis and reporting requests. Qualifications
Education and Experience Bachelor’s degree in Accounting, Finance, or a related field required; CPA or MBA preferred. Minimum of 5-7 years of progressive experience in finance or accounting, preferably in the nonprofit sector. Demonstrated experience in payroll processing, specifically with QuickBooks Payroll. Experience with FileMaker Pro integration and database management preferred. Familiarity with nonprofit audit processes and preparation of Form 990 is highly desirable. Strong background in budgeting, financial planning, and fund management. Skills and Competencies Strong analytical and problem-solving skills with attention to detail. Knowledge of nonprofit accounting principles, including GAAP and fund accounting. Excellent organizational and time-management skills, with the ability to manage multiple priorities. Strong interpersonal and communication skills, with the ability to explain complex financial information to non-financial stakeholders. Personal Attributes Self-motivated and resourceful, with the ability to work independently. High level of integrity and commitment to ethical financial practices. Commitment to the SJPC’s mission and values. Ability to work in a fast-paced, dynamic environment while managing competing priorities. Equal Opportunity
Saint Joseph Parenting Center is an equal opportunity employer and encourages candidates from diverse backgrounds to apply. Job Type:
Full-time Pay:
$75,000.00 - $82,500.00 per year Benefits:
Health insurance; Paid time off
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