National Geographic Society
Coordinator, Public Programming
National Geographic Society, Washington, District of Columbia, us, 20022
Overview
Coordinator, Public Programming role at National Geographic Society. The National Geographic Society headquarters, based in Washington, D.C., is undergoing a renovation project on its campus (Base Camp) to be completed in 2026. The public-facing portion will be the National Geographic Museum of Exploration, including a pavilion entrance, auditorium, iconic photo gallery, exhibition space, immersive walk-through attraction, retail, food and beverage, education center, archives, tours, and new event space. The capstone is a nighttime courtyard experience. This position sits within the Campus and Experiences division, helping to create ticketed and free experiences at the Museum of Exploration that engage local and global audiences, showcase National Geographic Explorers, and highlight the Museum’s exhibitions and collections. The division also manages two other Public Programming business lines: the National Geographic Live touring speaker series and the Speakers Bureau, which provide content and speakers for broader audiences to deepen public understanding of science, exploration, and storytelling while driving sustainable revenue for the organization. The Coordinator will report to and provide support for the Senior Director, National Geographic Live.
Your Impact Responsibilities Include
Programming Support: (60%)
Assist with the planning and execution of Museum Programming, National Geographic Live, and Speakers Bureau events, tracking progress and deadlines to ensure timely completion.
Assist with the maintenance and organization of team-wide information and project management. Update tools such as Monday.com and Nonprofit Cloud.
Book and coordinate travel and hotel for Public Programming speakers, plus team members and leadership as needed.
Maintain and organize files, contracts, documents, and records related to departmental operations.
Process invoices, purchase orders, and expense reimbursements for Museum Programming, National Geographic Live, and Speakers Bureau as assigned.
Provide production support for Museum Programming events and the team as needed.
Work closely with the Marketing team to ensure events are reflected and updated on all marketing materials and channels, including the website.
Maintain departmental calendars and space reservations and requirements.
Administrative Support: (25%)
Provide high-level administrative assistance to the Senior Director, National Geographic Live, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Oversee processing and tracking of the Senior Director’s expenses, ensuring adherence to budgets and timely submission for reimbursement.
Prepare meeting agendas, presentations, and reports; take detailed meeting minutes and track action items to ensure follow-through.
Facilitate departmental events, such as team retreats or travel.
Develop and maintain strong working relationships with key departments and external partners to ensure work is executed at a high level and outcomes are met.
Stakeholder Engagement: (5%)
Coordinate communication with internal and external stakeholders, including vendors, partners, and donors.
Represent the Society onsite with VIPs and special guests at Museum Programming events as assigned.
Special Projects and Other Duties: (5%)
Support the development of strategic presentations, proposals, and reports as needed.
Undertake special projects and assignments as directed by the Senior Director.
What You’ll Bring Educational Background Bachelor’s degree preferred
Minimum Years And Type Of Experience 2+ years of experience in a similar role
Necessary Knowledge and Skills
Effective written and oral communications skills
Prior administrative experience
Proficiency with Nonprofit Cloud, Monday.com, Google Office, Microsoft Office Suite, Keynote and Adobe is desired
Astute attention to detail
Ability to manage competing priorities and multitask while under tight deadlines
Strong organizational, communication, and interpersonal skills and the ability to collaborate well with all levels
Ability to work within a highly collaborative team environment
Flexibility to attend evening and weekend events
Desired Qualifications
Knowledge of and experience in related industries – visitor attraction, museum, facilities, live theater, and/or events
Experience implementing and optimizing budgets against actuals
Supervision No direct reports
Salary Information The National Geographic Society offers a competitive total rewards package. The salary range for this position accounts for a wide range of factors including organizational need, skill set, experience, and training. The hourly range is $25.10 - $26.45.
Job Designation Resident - Our Resident category recognizes that certain staff need to be physically present at Base Camp to do their work. Schedule requirements may vary by role and workflow, and may be adjusted based on cyclical work cycles and deadlines.
Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.
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Coordinator, Public Programming role at National Geographic Society. The National Geographic Society headquarters, based in Washington, D.C., is undergoing a renovation project on its campus (Base Camp) to be completed in 2026. The public-facing portion will be the National Geographic Museum of Exploration, including a pavilion entrance, auditorium, iconic photo gallery, exhibition space, immersive walk-through attraction, retail, food and beverage, education center, archives, tours, and new event space. The capstone is a nighttime courtyard experience. This position sits within the Campus and Experiences division, helping to create ticketed and free experiences at the Museum of Exploration that engage local and global audiences, showcase National Geographic Explorers, and highlight the Museum’s exhibitions and collections. The division also manages two other Public Programming business lines: the National Geographic Live touring speaker series and the Speakers Bureau, which provide content and speakers for broader audiences to deepen public understanding of science, exploration, and storytelling while driving sustainable revenue for the organization. The Coordinator will report to and provide support for the Senior Director, National Geographic Live.
Your Impact Responsibilities Include
Programming Support: (60%)
Assist with the planning and execution of Museum Programming, National Geographic Live, and Speakers Bureau events, tracking progress and deadlines to ensure timely completion.
Assist with the maintenance and organization of team-wide information and project management. Update tools such as Monday.com and Nonprofit Cloud.
Book and coordinate travel and hotel for Public Programming speakers, plus team members and leadership as needed.
Maintain and organize files, contracts, documents, and records related to departmental operations.
Process invoices, purchase orders, and expense reimbursements for Museum Programming, National Geographic Live, and Speakers Bureau as assigned.
Provide production support for Museum Programming events and the team as needed.
Work closely with the Marketing team to ensure events are reflected and updated on all marketing materials and channels, including the website.
Maintain departmental calendars and space reservations and requirements.
Administrative Support: (25%)
Provide high-level administrative assistance to the Senior Director, National Geographic Live, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Oversee processing and tracking of the Senior Director’s expenses, ensuring adherence to budgets and timely submission for reimbursement.
Prepare meeting agendas, presentations, and reports; take detailed meeting minutes and track action items to ensure follow-through.
Facilitate departmental events, such as team retreats or travel.
Develop and maintain strong working relationships with key departments and external partners to ensure work is executed at a high level and outcomes are met.
Stakeholder Engagement: (5%)
Coordinate communication with internal and external stakeholders, including vendors, partners, and donors.
Represent the Society onsite with VIPs and special guests at Museum Programming events as assigned.
Special Projects and Other Duties: (5%)
Support the development of strategic presentations, proposals, and reports as needed.
Undertake special projects and assignments as directed by the Senior Director.
What You’ll Bring Educational Background Bachelor’s degree preferred
Minimum Years And Type Of Experience 2+ years of experience in a similar role
Necessary Knowledge and Skills
Effective written and oral communications skills
Prior administrative experience
Proficiency with Nonprofit Cloud, Monday.com, Google Office, Microsoft Office Suite, Keynote and Adobe is desired
Astute attention to detail
Ability to manage competing priorities and multitask while under tight deadlines
Strong organizational, communication, and interpersonal skills and the ability to collaborate well with all levels
Ability to work within a highly collaborative team environment
Flexibility to attend evening and weekend events
Desired Qualifications
Knowledge of and experience in related industries – visitor attraction, museum, facilities, live theater, and/or events
Experience implementing and optimizing budgets against actuals
Supervision No direct reports
Salary Information The National Geographic Society offers a competitive total rewards package. The salary range for this position accounts for a wide range of factors including organizational need, skill set, experience, and training. The hourly range is $25.10 - $26.45.
Job Designation Resident - Our Resident category recognizes that certain staff need to be physically present at Base Camp to do their work. Schedule requirements may vary by role and workflow, and may be adjusted based on cyclical work cycles and deadlines.
Candidates must be legally authorized to work in the United States. This position is not eligible for visa sponsorship.
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