The University of Chicago Booth School of Business
Assistant Director, Programs and Events
The University of Chicago Booth School of Business, Chicago, Illinois, United States, 60290
Overview
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Assistant Director, Programs and Events
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The University of Chicago Booth School of Business The Assistant Director, Events and Programs plays a key role in advancing FOI’s mission by designing and executing strategic, high-impact events and programs that engage diverse audiences, including students, faculty, alumni, donors, and the broader community. This highly collaborative role requires creativity, attention to detail, and strong relationship-building skills to deliver exceptional experiences across platforms. Responsibilities include managing logistics such as communications, budgets, AV/IT, registrations, vendor coordination, and volunteer support, while ensuring all content and programming align with FOI’s brand and strategic goals. The Assistant Director also leads initiatives like the FOI student internship program and supports broader organizational objectives. A primary focus of the role is the Family Office Summit, where the Assistant Director oversees logistics for high-profile speakers and guests, ensuring seamless execution and maintaining discretion. This position is ideal for someone passionate about creating mission-aligned experiences that elevate institutional visibility and deepen engagement across FOI’s stakeholder network.
Responsibilities
Leads the planning and execution of the Family Office Summit and other events that include students, alumni, Booth and UChicago leadership, and community partners. Provides support for all FOI programs and operations. Plans and manages in-person, virtual, and hybrid events including steering committee meetings, council meetings, workshops, conferences, student events, and summits. Prepares agendas, coordinates complex schedules and manages multiple events simultaneously. Leads the end-to-end project management and logistics for summits, workshops, and other events to ensure a successful experience for attendees, speakers, faculty, and guests, including event-day logistics and on-site support. Strong interpersonal and organizational skills. Works in close coordination with FOI steering committee, council, and leadership to ensure coordination of programming, which may require evening or early morning calls or meetings. Organizes logistics for meetings and events such as reserving meeting rooms, venues, room blocks, coordinating catering, AV/tech setup, parking, room setup, name tents and badges, meeting materials, etc. Maintains a calendar of events and coordinates with catering, IT/AV, contracts/procurement, and facilities teams when appropriate. Creates, tracks, and maintains event registration pages, RSVPs, and invitation/guest lists. Prepares program- and event-related communications for speakers and participants including scheduling, registrations, confirmations, reminders, updates, and processing event fees/refunds. Supports event speakers by drafting logistics emails, booking travel/hotels, collecting slides, coordinating meetings and activities, responding to on-site needs, and collecting feedback. Coordinates faculty and speaker availability. Maintains and updates the Family Office Initiative website and social media channels, ensuring the overall site, event, and program-specific content are current, accurate, and optimized for user engagement. Recruits, trains, coordinates, and manages volunteers and student ambassadors to FO Summit. Collaborates with Booth student services and develops relationships with student groups. Assists in the development of the FOI student internship program. Collaborates with FO Council members to identify opportunities, recruit qualified students, monitor and track student progress, and engage in active communication with employers. Utilizes project management skills and tools, such as Airtable, to organize, track, monitor, and report on events and programs. Maintains event resources, such as Cvent, Qualtrics surveys, toolkits, mailing lists, vendor contact information, etc. Uses and maintains databases and tools to track and report on project attendance, milestones, and deliverables, and follows up with key stakeholders. Manages data updates to Phoenix, including event attendance, special handling tags, prospect assignments, qualification data, and meeting notes. Liaison to the advancement team as needed. Assists in recording, compiling, and analyzing evaluation data, which measures the effectiveness/success of programs and courses. Prepares, distributes, and analyzes pre- and post-event data, research, and surveys. Collects data, testimonials, and feedback to evaluate success, opportunities of growth and messaging. Curates and maintains a digital resource library to organize presentations, templates, photos, and event assets for future planning and ensure brand consistency. Maintain event and meeting archives. Assists with managing and negotiating vendor contracts. Coordinates invoices and vendor payments, tracks expenses, and prepares reports on costs. Liaison to accounting and contracts as needed. Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a moderate level of guidance and direction. Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs. Performs other related work as needed.
Qualifications
Education : Minimum qualifications include a college or university degree in related field. Work Experience : Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Preferred Qualifications
Bachelor’s degree. At least three years of experience in event coordination and planning, logistics, or event management. Background working in nonprofit, academic, or mission-driven environments.
Technical Skills or Knowledge : Highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Google Workspace, Qualtrics, and project and event management tools, such as Eventbrite, Cvent, Airtable. Familiarity with social media platforms and content management tools. Proficiency with Phoenix CRM system, especially Salesforce. Familiar with marketing, content design, graphic design and/or video editing tools (Marketo, Sitecore, Canva, Adobe Photoshop, InDesign, Acrobat). Familiarity with Canvas LMS.
Preferred Competencies : Strong organizational and multitasking skills with high attention to detail; problem-solving and analytical skills; outstanding interpersonal and communications skills; ability to work independently and in a team; customer service orientation; ability to prioritize and manage deadlines; receptiveness to feedback; professional demeanor; comfort with public speaking; commitment to FOI goals and inclusivity.
Working Conditions
This position is currently in a hybrid work environment. In-person presence during key events and meetings. Some early morning, evening, weekend, and occasional travel based on program needs, including travel to Gleacher Center or UChicago facilities.
Application Documents
Resume/CV (required) Cover Letter (required) When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Postings and Statements
Job Family : Student Affairs & Services Role Impact : Individual Contributor Scheduled Weekly Hours : 37.5 Drug Test Required : No Health Screen Required : No Motor Vehicle Record Inquiry Required : No Pay Range : $58,000.00 - $64,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible : Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Reasonable accommodations for applicants with disabilities can be requested by contacting 773-702-5800 or Applicant Inquiry Form. An background check is required for offers of employment.
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Join to apply for the
Assistant Director, Programs and Events
role at
The University of Chicago Booth School of Business The Assistant Director, Events and Programs plays a key role in advancing FOI’s mission by designing and executing strategic, high-impact events and programs that engage diverse audiences, including students, faculty, alumni, donors, and the broader community. This highly collaborative role requires creativity, attention to detail, and strong relationship-building skills to deliver exceptional experiences across platforms. Responsibilities include managing logistics such as communications, budgets, AV/IT, registrations, vendor coordination, and volunteer support, while ensuring all content and programming align with FOI’s brand and strategic goals. The Assistant Director also leads initiatives like the FOI student internship program and supports broader organizational objectives. A primary focus of the role is the Family Office Summit, where the Assistant Director oversees logistics for high-profile speakers and guests, ensuring seamless execution and maintaining discretion. This position is ideal for someone passionate about creating mission-aligned experiences that elevate institutional visibility and deepen engagement across FOI’s stakeholder network.
Responsibilities
Leads the planning and execution of the Family Office Summit and other events that include students, alumni, Booth and UChicago leadership, and community partners. Provides support for all FOI programs and operations. Plans and manages in-person, virtual, and hybrid events including steering committee meetings, council meetings, workshops, conferences, student events, and summits. Prepares agendas, coordinates complex schedules and manages multiple events simultaneously. Leads the end-to-end project management and logistics for summits, workshops, and other events to ensure a successful experience for attendees, speakers, faculty, and guests, including event-day logistics and on-site support. Strong interpersonal and organizational skills. Works in close coordination with FOI steering committee, council, and leadership to ensure coordination of programming, which may require evening or early morning calls or meetings. Organizes logistics for meetings and events such as reserving meeting rooms, venues, room blocks, coordinating catering, AV/tech setup, parking, room setup, name tents and badges, meeting materials, etc. Maintains a calendar of events and coordinates with catering, IT/AV, contracts/procurement, and facilities teams when appropriate. Creates, tracks, and maintains event registration pages, RSVPs, and invitation/guest lists. Prepares program- and event-related communications for speakers and participants including scheduling, registrations, confirmations, reminders, updates, and processing event fees/refunds. Supports event speakers by drafting logistics emails, booking travel/hotels, collecting slides, coordinating meetings and activities, responding to on-site needs, and collecting feedback. Coordinates faculty and speaker availability. Maintains and updates the Family Office Initiative website and social media channels, ensuring the overall site, event, and program-specific content are current, accurate, and optimized for user engagement. Recruits, trains, coordinates, and manages volunteers and student ambassadors to FO Summit. Collaborates with Booth student services and develops relationships with student groups. Assists in the development of the FOI student internship program. Collaborates with FO Council members to identify opportunities, recruit qualified students, monitor and track student progress, and engage in active communication with employers. Utilizes project management skills and tools, such as Airtable, to organize, track, monitor, and report on events and programs. Maintains event resources, such as Cvent, Qualtrics surveys, toolkits, mailing lists, vendor contact information, etc. Uses and maintains databases and tools to track and report on project attendance, milestones, and deliverables, and follows up with key stakeholders. Manages data updates to Phoenix, including event attendance, special handling tags, prospect assignments, qualification data, and meeting notes. Liaison to the advancement team as needed. Assists in recording, compiling, and analyzing evaluation data, which measures the effectiveness/success of programs and courses. Prepares, distributes, and analyzes pre- and post-event data, research, and surveys. Collects data, testimonials, and feedback to evaluate success, opportunities of growth and messaging. Curates and maintains a digital resource library to organize presentations, templates, photos, and event assets for future planning and ensure brand consistency. Maintain event and meeting archives. Assists with managing and negotiating vendor contracts. Coordinates invoices and vendor payments, tracks expenses, and prepares reports on costs. Liaison to accounting and contracts as needed. Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a moderate level of guidance and direction. Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs. Performs other related work as needed.
Qualifications
Education : Minimum qualifications include a college or university degree in related field. Work Experience : Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Preferred Qualifications
Bachelor’s degree. At least three years of experience in event coordination and planning, logistics, or event management. Background working in nonprofit, academic, or mission-driven environments.
Technical Skills or Knowledge : Highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Google Workspace, Qualtrics, and project and event management tools, such as Eventbrite, Cvent, Airtable. Familiarity with social media platforms and content management tools. Proficiency with Phoenix CRM system, especially Salesforce. Familiar with marketing, content design, graphic design and/or video editing tools (Marketo, Sitecore, Canva, Adobe Photoshop, InDesign, Acrobat). Familiarity with Canvas LMS.
Preferred Competencies : Strong organizational and multitasking skills with high attention to detail; problem-solving and analytical skills; outstanding interpersonal and communications skills; ability to work independently and in a team; customer service orientation; ability to prioritize and manage deadlines; receptiveness to feedback; professional demeanor; comfort with public speaking; commitment to FOI goals and inclusivity.
Working Conditions
This position is currently in a hybrid work environment. In-person presence during key events and meetings. Some early morning, evening, weekend, and occasional travel based on program needs, including travel to Gleacher Center or UChicago facilities.
Application Documents
Resume/CV (required) Cover Letter (required) When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Postings and Statements
Job Family : Student Affairs & Services Role Impact : Individual Contributor Scheduled Weekly Hours : 37.5 Drug Test Required : No Health Screen Required : No Motor Vehicle Record Inquiry Required : No Pay Range : $58,000.00 - $64,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible : Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Reasonable accommodations for applicants with disabilities can be requested by contacting 773-702-5800 or Applicant Inquiry Form. An background check is required for offers of employment.
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