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Overview
PRC Baker Places
is a non-profit organization dedicated to serving the San Francisco community through legal advocacy, workforce development, financial services, and residential treatment programs. We support formerly homeless adults living with co-occurring mental health and substance use disorders by providing a continuum of integrated direct care services. All of our programs are grounded in a social rehabilitation philosophy that integrates harm reduction and daily living skills within a safe and supportive environment. Mission Statement:
Our mission is to help people affected by HIV/AIDS, substance use, or mental health issues better realize opportunities by providing integrated legal, social and health services that address the broad range of social risk factors that impact wellness and limit potential. Values that Guide Us:
Accountability, Honesty, Integrity, Respect If you’re passionate about making a real impact in your community, working in a dynamic, inclusive environment, and helping people rebuild their lives, PRC Baker Places is the place for you. Job Details
Job Title:
Interim Facilities Manager Location:
Facilities Status:
Exempt, Interim/Temporary, Full-Time Direct Reports:
Yes Position Overview
The Interim Facilities Manager is responsible for all property-related maintenance and repair of PRC Baker Places main office, as well as buildings owned or leased by PRC Baker Places. This requires both direct, hands-on, in-person work throughout our facilities to ensure that, at all times, facilities are in good working order, are in compliance with building codes, licensure standards, and health and safety regulations. In addition, the Facilities Manager, serving in the capacity of Safety Officer, provides training to staff on safety and security issues and oversees the agency’s Health and Safety program. This role supervises approximately three Facility Technicians. Primary Duties and Responsibilities
Oversee and maintain all building systems managed by Baker Places Inc. and PRC, including HVAC, elevator, electrical, plumbing, security, and fire life safety systems. Work with the Director of Facilities and Capital Assets to create and maintain a robust preventative maintenance schedule. Oversee and execute the repair of property and equipment. General upkeep of both the PRC Baker Places headquarters and all program and residential properties, including electrical, plumbing, carpentry, painting, cabinetry, locksmithing. Assist in managing and maintaining accurate records of all projects from start to finish; communicate specific issues/needs at individual properties. Coordinate with Program Staff and Management to provide notice of repairs that may affect client and workplace services. Supervise and monitor contractors and vendors, and coordinate contractor bid processes as necessary. This includes gathering invoices and receipts, and maintaining vendor documents (e.g. updating Certificates of Insurance, W-9 forms). Manage fire life safety and building systems of all properties, including certifications of fire alarm panels, fire sprinkler systems, extinguishers, hood and suppression cleaning, fire escapes, backflows, and elevators. Lead Health and Safety Committee meetings, including maintaining monthly agenda, meeting notes and incident report log, emergency drill schedules, and providing training presentations. Manage, organize, and monitor online Work Order system. Ensure timely completion of work orders and establish performance expectations for staff/vendors. Maintain 24/7 emergency on-call availability. Oversee and maintain the key inventory tracking system for all doors and elevators. Oversee the registration, maintenance and repair of vehicles. Oversee ongoing development and training of Facilities Technicians. Monitor and maintain security camera systems; grant access, provide training, and file documentation. The Facilities Manager serves as the Safety Officer (see Appendix 1). Other duties as assigned. Appendix I
The Interim Facilities Manager is responsible for the overall safety program at its main office in the role of Safety Officer, and for assuring that regular safety information and training are provided for staff and volunteers. The Interim Facilities Manager is designated as the primary staff person for safety issues. The Safety Officer is the primary staff person responsible for the overall safety program at the office, as well as for assuring that regular safety information and training are provided for staff and volunteers. In addition, at least two staff members are certified in cardio-pulmonary resuscitation and general first aid techniques. Designate at least two staff members who are certified in CPR and general first aid techniques and assure that the designated staff member maintains their certification. Conduct semi-annual inspections of site premises to identify potential health and safety hazards, document each inspection and report findings to the Chief Operating Officer for corrective action. Conduct semi-annual inspections of first aid supplies at the site to ensure they are maintained. Ensure emergency plans and procedures for the site are communicated to staff and clients. Ensure infection control procedures are understood and practiced by staff and clients at the site. Ensure all incidents and injuries are reported to the Chief Operating Officer immediately, so actions can be taken to resolve problems or prevent further incidents. Ensure that emergency evacuation maps are maintained in visible locations and up to date. Maintain an updated listing of common emergency numbers, including fire, police, ambulance service and hospital. 9-1-1 is the universal emergency number. Ensure communication with relevant stakeholders. Stakeholders may include personnel in other locations, clients and members of their support system or other service agencies in the area. Minimum Qualifications
Solid working knowledge of general carpentry and cabinetry applicable to flooring, walls, shelving, doors, windows and finish work. Experience in plumbing, electrical, building management systems (e.g. fire panel, HVAC controls, etc.), and minor locksmithing. Must be well organized and able to maintain accurate records, receipts and mileage logs. 5+ years of supervisory experience in a facilities-related role. Experience training and developing facilities staff. Demonstrated sensitivity to people with disabilities (including HIV/AIDS and mental health conditions), people of various income levels. Bilingual capability a plus. Physical Requirements
Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described are representative of those that must be met to perform essential job functions. Ability to lift and carry a minimum of 50 pounds. Salary and Benefits: This is a full-time, exempt position. PRC offers a competitive salary plus medical, dental, and vision insurance for employees and their eligible spouse/children, as well as short/long-term disability, life insurance, employer-matching contributions to a 403(b) retirement, generous paid time off, California Bar dues, and professional development.
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PRC Baker Places
is a non-profit organization dedicated to serving the San Francisco community through legal advocacy, workforce development, financial services, and residential treatment programs. We support formerly homeless adults living with co-occurring mental health and substance use disorders by providing a continuum of integrated direct care services. All of our programs are grounded in a social rehabilitation philosophy that integrates harm reduction and daily living skills within a safe and supportive environment. Mission Statement:
Our mission is to help people affected by HIV/AIDS, substance use, or mental health issues better realize opportunities by providing integrated legal, social and health services that address the broad range of social risk factors that impact wellness and limit potential. Values that Guide Us:
Accountability, Honesty, Integrity, Respect If you’re passionate about making a real impact in your community, working in a dynamic, inclusive environment, and helping people rebuild their lives, PRC Baker Places is the place for you. Job Details
Job Title:
Interim Facilities Manager Location:
Facilities Status:
Exempt, Interim/Temporary, Full-Time Direct Reports:
Yes Position Overview
The Interim Facilities Manager is responsible for all property-related maintenance and repair of PRC Baker Places main office, as well as buildings owned or leased by PRC Baker Places. This requires both direct, hands-on, in-person work throughout our facilities to ensure that, at all times, facilities are in good working order, are in compliance with building codes, licensure standards, and health and safety regulations. In addition, the Facilities Manager, serving in the capacity of Safety Officer, provides training to staff on safety and security issues and oversees the agency’s Health and Safety program. This role supervises approximately three Facility Technicians. Primary Duties and Responsibilities
Oversee and maintain all building systems managed by Baker Places Inc. and PRC, including HVAC, elevator, electrical, plumbing, security, and fire life safety systems. Work with the Director of Facilities and Capital Assets to create and maintain a robust preventative maintenance schedule. Oversee and execute the repair of property and equipment. General upkeep of both the PRC Baker Places headquarters and all program and residential properties, including electrical, plumbing, carpentry, painting, cabinetry, locksmithing. Assist in managing and maintaining accurate records of all projects from start to finish; communicate specific issues/needs at individual properties. Coordinate with Program Staff and Management to provide notice of repairs that may affect client and workplace services. Supervise and monitor contractors and vendors, and coordinate contractor bid processes as necessary. This includes gathering invoices and receipts, and maintaining vendor documents (e.g. updating Certificates of Insurance, W-9 forms). Manage fire life safety and building systems of all properties, including certifications of fire alarm panels, fire sprinkler systems, extinguishers, hood and suppression cleaning, fire escapes, backflows, and elevators. Lead Health and Safety Committee meetings, including maintaining monthly agenda, meeting notes and incident report log, emergency drill schedules, and providing training presentations. Manage, organize, and monitor online Work Order system. Ensure timely completion of work orders and establish performance expectations for staff/vendors. Maintain 24/7 emergency on-call availability. Oversee and maintain the key inventory tracking system for all doors and elevators. Oversee the registration, maintenance and repair of vehicles. Oversee ongoing development and training of Facilities Technicians. Monitor and maintain security camera systems; grant access, provide training, and file documentation. The Facilities Manager serves as the Safety Officer (see Appendix 1). Other duties as assigned. Appendix I
The Interim Facilities Manager is responsible for the overall safety program at its main office in the role of Safety Officer, and for assuring that regular safety information and training are provided for staff and volunteers. The Interim Facilities Manager is designated as the primary staff person for safety issues. The Safety Officer is the primary staff person responsible for the overall safety program at the office, as well as for assuring that regular safety information and training are provided for staff and volunteers. In addition, at least two staff members are certified in cardio-pulmonary resuscitation and general first aid techniques. Designate at least two staff members who are certified in CPR and general first aid techniques and assure that the designated staff member maintains their certification. Conduct semi-annual inspections of site premises to identify potential health and safety hazards, document each inspection and report findings to the Chief Operating Officer for corrective action. Conduct semi-annual inspections of first aid supplies at the site to ensure they are maintained. Ensure emergency plans and procedures for the site are communicated to staff and clients. Ensure infection control procedures are understood and practiced by staff and clients at the site. Ensure all incidents and injuries are reported to the Chief Operating Officer immediately, so actions can be taken to resolve problems or prevent further incidents. Ensure that emergency evacuation maps are maintained in visible locations and up to date. Maintain an updated listing of common emergency numbers, including fire, police, ambulance service and hospital. 9-1-1 is the universal emergency number. Ensure communication with relevant stakeholders. Stakeholders may include personnel in other locations, clients and members of their support system or other service agencies in the area. Minimum Qualifications
Solid working knowledge of general carpentry and cabinetry applicable to flooring, walls, shelving, doors, windows and finish work. Experience in plumbing, electrical, building management systems (e.g. fire panel, HVAC controls, etc.), and minor locksmithing. Must be well organized and able to maintain accurate records, receipts and mileage logs. 5+ years of supervisory experience in a facilities-related role. Experience training and developing facilities staff. Demonstrated sensitivity to people with disabilities (including HIV/AIDS and mental health conditions), people of various income levels. Bilingual capability a plus. Physical Requirements
Ability to perform routine bending, stooping, twisting, and reaching. The physical demands described are representative of those that must be met to perform essential job functions. Ability to lift and carry a minimum of 50 pounds. Salary and Benefits: This is a full-time, exempt position. PRC offers a competitive salary plus medical, dental, and vision insurance for employees and their eligible spouse/children, as well as short/long-term disability, life insurance, employer-matching contributions to a 403(b) retirement, generous paid time off, California Bar dues, and professional development.
#J-18808-Ljbffr