NYC Department of Environmental Protection (NYC DEP)
Director of Large Contract Payments
NYC Department of Environmental Protection (NYC DEP), All Saints Village, Missouri, United States
Overview
Director of Large Contract Payments at NYC Department of Environmental Protection (NYC DEP). This Civil Service position requires leading the Large Contract Payment (LCP) Unit, overseeing a team of eleven, and ensuring timely and compliant payments for large contracts. Job Duties And Responsibilities
Manage daily operations and direct staff activity to ensure accuracy of payment details in adherence to Comptroller Directives, City policies, and contract terms and conditions. Oversee the implementation, auditing and processing of large payments in Procurement Accounting and Tracking (PACT) system, PASSPort and the City’s Financial Management System (FMS/3) for payment vouchers. Provide excellent customer service; communicate, coordinate, and resolve payment issues with vendors and other stakeholders. Utilize data and dashboards to manage timeliness and communicate performance metrics to team. Prepare accruals as part of the Year-End-Closing and process the clearing of accruals throughout the fiscal year. Reconcile retainage accounts in coordination with the NYC Comptroller office on all applicable Capital and Expense contracts. Analyze and reconcile payment warrant process, review financial records and supporting documentation for accuracy and completeness; coordinate with payment staff and vendors to initiate corrective actions. Ensure proper filing, maintenance, and retention of the payment records and contract documents. Administrative Qualifications
A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. A baccalaureate degree from an accredited college and four years of professional experience in the areas described above, including the 18 months of executive, managerial, administrative or supervisory experience. Preferred Skills
The ability to visualize, articulate, and solve complex problems and make decisions based on all available information. Strong knowledge of general accounting and payment principles, with ability to allocate resources, forecast payments, and develop planning to maintain fiscal stability. Driving the payment process by coordinating, implementing and managing projects to a successful conclusion. Establishing accountability, timelines and goals. Computer Skills and Knowledge: Microsoft Office Suite, Financial Management System (FMS/3), PASSPort, PACT (Procurement Accounting and Contract Tracking), and knowledge of NYC Procurement Policy Board rules, NYC Charter and NYC Comptroller Directives. Abilities: strong written and verbal communication; data collection and analysis; multitasking in a high-volume environment; attention to detail in reviewing invoices and compliance documentation. Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment free from discrimination and harassment based on protected status or characteristics. This position is open to qualified persons, including those eligible for the 55-a Program. Public Service Loan Forgiveness information is available via the U.S. Department of Education website. NYC residency is generally required within 90 days of appointment, with certain exceptions. Salary: $106,602.00 – $150,000.00 per year. Employment type: Full-time. Seniority level: Director. Job function: Management and Manufacturing. The role reports to the Senior Director of Accounts Payable and leads the LCP Unit within ACCO.
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Director of Large Contract Payments at NYC Department of Environmental Protection (NYC DEP). This Civil Service position requires leading the Large Contract Payment (LCP) Unit, overseeing a team of eleven, and ensuring timely and compliant payments for large contracts. Job Duties And Responsibilities
Manage daily operations and direct staff activity to ensure accuracy of payment details in adherence to Comptroller Directives, City policies, and contract terms and conditions. Oversee the implementation, auditing and processing of large payments in Procurement Accounting and Tracking (PACT) system, PASSPort and the City’s Financial Management System (FMS/3) for payment vouchers. Provide excellent customer service; communicate, coordinate, and resolve payment issues with vendors and other stakeholders. Utilize data and dashboards to manage timeliness and communicate performance metrics to team. Prepare accruals as part of the Year-End-Closing and process the clearing of accruals throughout the fiscal year. Reconcile retainage accounts in coordination with the NYC Comptroller office on all applicable Capital and Expense contracts. Analyze and reconcile payment warrant process, review financial records and supporting documentation for accuracy and completeness; coordinate with payment staff and vendors to initiate corrective actions. Ensure proper filing, maintenance, and retention of the payment records and contract documents. Administrative Qualifications
A master’s degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. A baccalaureate degree from an accredited college and four years of professional experience in the areas described above, including the 18 months of executive, managerial, administrative or supervisory experience. Preferred Skills
The ability to visualize, articulate, and solve complex problems and make decisions based on all available information. Strong knowledge of general accounting and payment principles, with ability to allocate resources, forecast payments, and develop planning to maintain fiscal stability. Driving the payment process by coordinating, implementing and managing projects to a successful conclusion. Establishing accountability, timelines and goals. Computer Skills and Knowledge: Microsoft Office Suite, Financial Management System (FMS/3), PASSPort, PACT (Procurement Accounting and Contract Tracking), and knowledge of NYC Procurement Policy Board rules, NYC Charter and NYC Comptroller Directives. Abilities: strong written and verbal communication; data collection and analysis; multitasking in a high-volume environment; attention to detail in reviewing invoices and compliance documentation. Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment free from discrimination and harassment based on protected status or characteristics. This position is open to qualified persons, including those eligible for the 55-a Program. Public Service Loan Forgiveness information is available via the U.S. Department of Education website. NYC residency is generally required within 90 days of appointment, with certain exceptions. Salary: $106,602.00 – $150,000.00 per year. Employment type: Full-time. Seniority level: Director. Job function: Management and Manufacturing. The role reports to the Senior Director of Accounts Payable and leads the LCP Unit within ACCO.
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