Alabama Community College System
Assistant to the Director, Institutional Effectiveness
Alabama Community College System, Dothan, Alabama, United States, 36303
Salary:
See Position Description Location :
Dothan, AL Job Type:
Full-Time Job Number:
2025-2026:09 College/Division:
WCC-601150-Planning and Quality Opening Date:
08/28/2025 Closing Date:
9/15/2025 2:00 PM Central Campus Location:
Wallace Community College
Position Summary The Assistant to the Director of Institutional Effectiveness supports the mission of Wallace Community College by providing high-level administrative, clerical, and project coordination services to ensure the effective operation of the Institutional Effectiveness department. This position plays a key role in maintaining compliance, supporting assessment and accreditation activities, and facilitating continuous improvement efforts across the College.
POSTING DATE: AUGUST 28, 2025
SALARY:
Appropriate placement on Salary Schedule E3 04 (range: $39,759 - $57,251).
ANTICIPATED START DATE : OCTOBER 1, 2025
This position will be based initially at Wallace in Dothan, Alabama.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Essential Duties and Responsibilities
ESSENTIAL FUNCTIONS:
The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Office & Administrative Support. Employee performs clerical duties to assist the Institutional Effectiveness office in its efficient operation.
Manages the Director's calendar, schedules meetings, and coordinates event logistics. Performs a variety of clerical duties, including filing, scanning, data entry, document preparation, and records management. Opens, sorts, and routes incoming correspondence; prepares outgoing mail and official communications. Prepares and distributes memos, letters, emails, and other professional correspondence. Attends meetings to take and transcribe minutes. Coordinates travel arrangements, including processing justifications, registrations, and reimbursements. Maintains organized filing systems, including records related to accrediting agency reporting. Prepares requisitions and purchase orders; tracks supply inventory. Arranges meeting spaces, notifies participants, and communicates schedule changes as needed. Maintains strict confidentiality in all matters. ESSENTIAL FUNCTION: Institutional Effectiveness & Data Support.
The employee performs database management duties
to ensure the effective operation of the Institutional Effectiveness department.
Maintains the institutional calendar and departmental web pages, ensuring content is current and accurate. Manages and responds to data requests, prepares periodic reports, and ensures timely delivery. Supports Standing Committee processes, including annual paperwork and documentation. ESSENTIAL FUNCTION: Accreditation & Assessment (SACSCOC).
Supports the planning and assessment process
related to the evaluation of College functions and units.
Assists with the planning and assessment process. Builds and manages internal surveys using departmental software. Coordinates and maintains the College's annual planning calendar. Develops, distributes, and collects College-wide surveys and evaluations; compiles and disseminates results to appropriate personnel for use in continuous improvement. Provides support for strategic, comprehensive, and ongoing academic assessment activities measuring student learning and achievement. Provides support to the Dean of Instructional Affairs, GEA Committee, and administrative units by providing information and assistance in developing and monitoring annual assessment plans. Supports faculty, staff, and administrators by preparing materials and assisting with training sessions related to assessment and accreditation processes. Collects and organizes data required for program-specific accreditation. Provides logistical and clerical support for focus groups conducted with students, faculty, and staff. Tracks reporting deadlines and provides reminders to ensure timely completion of accreditation-related documentation. ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.
Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours. Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action. Performs a productive full day's work. Ensures that service to students and the general public is top priority. Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students. Adheres to all College and System policies and procedures. Performs other duties as assigned. Qualifications
Possess an associate's degree from an accredited institution
is required . Proficient in Microsoft Office (Word, Excel, PowerPoint)
is required . Ability to work non-standard and extended hours
is required . Experience working in a college and/or research environment is preferred. Experience with Banner/Argos is preferred. Bachelor's degree is preferred. ADVISORY COMMITTEE:
The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interview, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.
Applicants must travel at their own expense for interviews that are conducted in person. Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than
2:00 pm, Monday, September 15, 2025 .
Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
Completed Wallace Community College employment application Current resume Cover letter describing specifically how your experience and qualifications meet the required qualifications. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received a minimum of an associate's degree or higher.
(A copy of the diploma will not suffice). NOTE:
If employed, official transcripts will be required at that time. APPLICATIONS MUST BE FILED ONLINE AT:
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-###-####) PLEASE NOTE: ALL APPLICATION MATERIALS MUST BE SCANNED.
It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
If you need assistance scanning documents, please contact: Human Resources Monday - Thursday 7:30 am - 4:30 pm Friday 7:30 am - 2:00 pm 334-###-####
WE DO NOT ACCEPT FAXED OR E-MAILED
application materials. When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.
HOWEVER,
this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.
If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) ###-####
In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
If you have a disability and require accommodations, please notify us at (334) ###-####.
Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.
The College reserves the right to withdraw this job announcement at any time prior to the awarding. Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement. 8 hours per month (may accumulate an unlimited number)
Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours)
Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used)
Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 15 (5 locally assigned)
Contracted Work Days 260
Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I
- Pays 7.50% monthly. State matches 13.57% (effective 10/01/24) Tier II
- Pays 6.20% monthly. State matches 12.60% (effective 10/01/24) Law Enforcement Officers : Tier I -Pays 8.50% monthly. State matches 13.57% (effective 10/01/24) Tier II - Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Single $ 30 Family (without Spouse but with dependents) $ 207 Employee + Spouse (no dependents) $ 282 Family (with Spouse and dependents*) $ 307 *Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
Member $ 50 Spouse $ 50 The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium
Member $ 50 Spouse $ 50 The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38 Dental Single $ 38 Dental Family $ 50 Institution matches $800 monthly (effective 10/01/17).
Duty Hours (hours vary by campus and needs of the student)
Tuition Assistance This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
1/3 waived after 1st year 2/3 waived after 2nd year 3/3 waived after 3rd year Note:
Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.
See Position Description Location :
Dothan, AL Job Type:
Full-Time Job Number:
2025-2026:09 College/Division:
WCC-601150-Planning and Quality Opening Date:
08/28/2025 Closing Date:
9/15/2025 2:00 PM Central Campus Location:
Wallace Community College
Position Summary The Assistant to the Director of Institutional Effectiveness supports the mission of Wallace Community College by providing high-level administrative, clerical, and project coordination services to ensure the effective operation of the Institutional Effectiveness department. This position plays a key role in maintaining compliance, supporting assessment and accreditation activities, and facilitating continuous improvement efforts across the College.
POSTING DATE: AUGUST 28, 2025
SALARY:
Appropriate placement on Salary Schedule E3 04 (range: $39,759 - $57,251).
ANTICIPATED START DATE : OCTOBER 1, 2025
This position will be based initially at Wallace in Dothan, Alabama.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Essential Duties and Responsibilities
ESSENTIAL FUNCTIONS:
The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Office & Administrative Support. Employee performs clerical duties to assist the Institutional Effectiveness office in its efficient operation.
Manages the Director's calendar, schedules meetings, and coordinates event logistics. Performs a variety of clerical duties, including filing, scanning, data entry, document preparation, and records management. Opens, sorts, and routes incoming correspondence; prepares outgoing mail and official communications. Prepares and distributes memos, letters, emails, and other professional correspondence. Attends meetings to take and transcribe minutes. Coordinates travel arrangements, including processing justifications, registrations, and reimbursements. Maintains organized filing systems, including records related to accrediting agency reporting. Prepares requisitions and purchase orders; tracks supply inventory. Arranges meeting spaces, notifies participants, and communicates schedule changes as needed. Maintains strict confidentiality in all matters. ESSENTIAL FUNCTION: Institutional Effectiveness & Data Support.
The employee performs database management duties
to ensure the effective operation of the Institutional Effectiveness department.
Maintains the institutional calendar and departmental web pages, ensuring content is current and accurate. Manages and responds to data requests, prepares periodic reports, and ensures timely delivery. Supports Standing Committee processes, including annual paperwork and documentation. ESSENTIAL FUNCTION: Accreditation & Assessment (SACSCOC).
Supports the planning and assessment process
related to the evaluation of College functions and units.
Assists with the planning and assessment process. Builds and manages internal surveys using departmental software. Coordinates and maintains the College's annual planning calendar. Develops, distributes, and collects College-wide surveys and evaluations; compiles and disseminates results to appropriate personnel for use in continuous improvement. Provides support for strategic, comprehensive, and ongoing academic assessment activities measuring student learning and achievement. Provides support to the Dean of Instructional Affairs, GEA Committee, and administrative units by providing information and assistance in developing and monitoring annual assessment plans. Supports faculty, staff, and administrators by preparing materials and assisting with training sessions related to assessment and accreditation processes. Collects and organizes data required for program-specific accreditation. Provides logistical and clerical support for focus groups conducted with students, faculty, and staff. Tracks reporting deadlines and provides reminders to ensure timely completion of accreditation-related documentation. ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times.
Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours. Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action. Performs a productive full day's work. Ensures that service to students and the general public is top priority. Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students. Adheres to all College and System policies and procedures. Performs other duties as assigned. Qualifications
Possess an associate's degree from an accredited institution
is required . Proficient in Microsoft Office (Word, Excel, PowerPoint)
is required . Ability to work non-standard and extended hours
is required . Experience working in a college and/or research environment is preferred. Experience with Banner/Argos is preferred. Bachelor's degree is preferred. ADVISORY COMMITTEE:
The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interview, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed.
Applicants must travel at their own expense for interviews that are conducted in person. Application Procedures/Additional Information
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than
2:00 pm, Monday, September 15, 2025 .
Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of:
Completed Wallace Community College employment application Current resume Cover letter describing specifically how your experience and qualifications meet the required qualifications. Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received a minimum of an associate's degree or higher.
(A copy of the diploma will not suffice). NOTE:
If employed, official transcripts will be required at that time. APPLICATIONS MUST BE FILED ONLINE AT:
IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE (334-###-####) PLEASE NOTE: ALL APPLICATION MATERIALS MUST BE SCANNED.
It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.
If you need assistance scanning documents, please contact: Human Resources Monday - Thursday 7:30 am - 4:30 pm Friday 7:30 am - 2:00 pm 334-###-####
WE DO NOT ACCEPT FAXED OR E-MAILED
application materials. When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied.
HOWEVER,
this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. All correspondence with applicants regarding the College's search process will be sent via e-mail.
If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST (855) ###-####
In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
If you have a disability and require accommodations, please notify us at (334) ###-####.
Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees.
The College reserves the right to withdraw this job announcement at any time prior to the awarding. Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement. 8 hours per month (may accumulate an unlimited number)
Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours)
Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used)
Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 15 (5 locally assigned)
Contracted Work Days 260
Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I
- Pays 7.50% monthly. State matches 13.57% (effective 10/01/24) Tier II
- Pays 6.20% monthly. State matches 12.60% (effective 10/01/24) Law Enforcement Officers : Tier I -Pays 8.50% monthly. State matches 13.57% (effective 10/01/24) Tier II - Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)
Health Insurance PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Single $ 30 Family (without Spouse but with dependents) $ 207 Employee + Spouse (no dependents) $ 282 Family (with Spouse and dependents*) $ 307 *Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
Member $ 50 Spouse $ 50 The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium
Member $ 50 Spouse $ 50 The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38 Dental Single $ 38 Dental Family $ 50 Institution matches $800 monthly (effective 10/01/17).
Duty Hours (hours vary by campus and needs of the student)
Tuition Assistance This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
1/3 waived after 1st year 2/3 waived after 2nd year 3/3 waived after 3rd year Note:
Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.