Pennsylvania Staffing
Secretary (Reg FT)
Performs a variety of general secretarial duties for a major college division, which may include preparation of professional level correspondence and reports, screening telephone calls, filing, and scheduling. Applicant must possess high attention to detail and have moderate to expert Excel, Outlook, and SharePoint experience. Must be flexible and able to shift priorities in a fast-paced environment. Education and Experience: High school diploma or GED plus one year of relevant experience gained from working in an office environment. Skills/Abilities Requirements: Should be able to tactfully and courteously answer questions and provide information. Knowledge as related to the specific needs of the department to perform responsibilities. Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance. Physical Requirements: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption. Duties: Provides quality customer service to both internal and external customers. Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials. Screens phone call; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests. Maintains files (electronic/paper), records, logs and reports. Reviews documents for accuracy and completeness and editing as necessary. Performs various scheduling activities. Maintains and orders supplies. Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed. Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events. Assists with training temporary others; may assign the work of temporary part-time and work-study student employees. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives. Performs other clerical duties related to specific/unique needs of the department. Performs other related duties as required or assigned. Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available.
Performs a variety of general secretarial duties for a major college division, which may include preparation of professional level correspondence and reports, screening telephone calls, filing, and scheduling. Applicant must possess high attention to detail and have moderate to expert Excel, Outlook, and SharePoint experience. Must be flexible and able to shift priorities in a fast-paced environment. Education and Experience: High school diploma or GED plus one year of relevant experience gained from working in an office environment. Skills/Abilities Requirements: Should be able to tactfully and courteously answer questions and provide information. Knowledge as related to the specific needs of the department to perform responsibilities. Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance. Physical Requirements: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption. Duties: Provides quality customer service to both internal and external customers. Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials. Screens phone call; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests. Maintains files (electronic/paper), records, logs and reports. Reviews documents for accuracy and completeness and editing as necessary. Performs various scheduling activities. Maintains and orders supplies. Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed. Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events. Assists with training temporary others; may assign the work of temporary part-time and work-study student employees. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives. Performs other clerical duties related to specific/unique needs of the department. Performs other related duties as required or assigned. Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available.