Administrative Assistant Job at Jendoco Construction Corporation in Pittsburgh

JOB DESCRIPTION: Administrative Assistant

JENDOCO CONSTRUCTION CORPORATION, a Commercial General Contractor in Pittsburgh, Pennsylvania,

is seeking a Full-Time Administrative Assistant for work at our office in the East End of Pittsburgh.

Typical duties include, but are not limited to:

• Working with project managers in the timely creation, management, and distribution of physical and electronic documents such as:

-Subcontractor agreements

-Material submittals

-Requests for Information

-Project Meeting Minutes

-Equipment requests

-Project Reporting

-Closeout Documents

• Vendor/Subcontractor interaction and communication

• Coordination with Accounting

• Collection and logging receipt of subcontractor paperwork:

-Insurance certificates

-Certified payroll

-Minority reporting

-Waivers

-Steel certification

-LEED submission paperwork

• Associated administration such as:

-Answering phones

-Sorting mail

-Filing

-Data entry

-Copy/scanning

-Scheduling/Coordinating Meetings

• Assisting company Safety Director with Administrative duties.

-Coordinating accident/workers compensation claims

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

• Minimum 2 years of relevant experience working as an administrative assistant in the construction industry.

• Must have own transportation.

• Ideal candidate will be enthusiastic, professional in appearance, punctual, customer-oriented, excellent writing and verbal communication, organized, close attention to detail, manage multiple tasks, time-management and problem-solving skills and will maintain client and company confidentiality.

• Intrapersonal skills are essential, as are the abilities to collaborate and work within a project team.

• Computer skills including Windows 10/11, Microsoft Office (Excel, Word, and Outlook)

-Helpful but not required: ProjectSight, Bluebeam, Procore, Viewpoint/Spectrum

• Experience with the following office machines: printer, copier, scanner, fax machine, postage machine, large format plotter (not necessary, but helpful).

• Must be fully vaccinated for COVID-19 and comply with all local, State and company pandemic policies.

COMPENSATION AND BENEFITS:

• Salary will be commensurate with experience and knowledge.

• Benefits offered include vacation, paid time off, health insurance, and 401K/Profit Sharing.

• Flexible working hours. Employees can pick from 3 different M-F work schedules and pick from ½ hour to 1 hour lunch.

• Lunch provided on Thursdays.

• Friday work from home option.

• Full kitchen and outside patio for breaks.

ALL interested candidates should submit inquiries and resumes to: hr@jendoco.com