Project Administrative Assistant Job at Piper Maddox in South Jordan

Project Admin/Procore Admin

100% onsite - South Jordan, UT

Initial 9 -12mth contrac t, potential conversion opportunities

Position Overview

This position is responsible for supporting the project delivery team with administrative duties while leveraging Procore expertise to guide, train, and assist team members in maximizing the platform’s effectiveness. The Procore Coordinator will act as the central resource for document control, workflow management, and system compliance, ensuring seamless communication and project execution.

Key Responsibilities

Procore Administration & Support

• Manage and maintain Procore project directories, document logs, drawings, RFIs, submittals, daily logs, meeting minutes, and change events.
• Provide training and ongoing guidance to team members and subcontractors on Procore workflows, tools, and best practices.
• Monitor and enforce Procore usage compliance across all project stakeholders. Troubleshoot user issues and liaise with Procore support if needed.

Project Documentation & Control

• Coordinate document distribution, uploads, and version control for engineering drawings, specifications, and schedules.
• Track and organize project correspondence, ensuring all records are accurate, current, and properly archived.
• Prepare and issue weekly reports, dashboards, and Procore-based metrics for the project team and leadership.

Administrative & Team Support

• Support the project management team with meeting scheduling, agenda preparation, and action item tracking.
• Assist with subcontractor coordination and communication through Procore.
• Manage project data entry and ensure alignment between Procore and other client systems. Provide general administrative support to the project leadership team as required.

Qualifications & Experience

• Associate’s degree preferred, or equivalent experience in construction administration, project coordination, or related field.
• Minimum 2 years of Procore experience, with proven ability to train and guide project teams.
• Strong understanding of construction project workflows (RFIs, submittals, change events, daily logs, etc.).
• Excellent organizational and time-management skills with attention to detail. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and familiar with construction project management software.
• Strong communication and interpersonal skills with the ability to work effectively in a fast-paced team environment.
• Proactive and resourceful problem-solver.
• Strong team player with ability to interface across multiple disciplines and levels of authority.
• Comfortable with both administrative duties and technology-driven project coordination.
• Ability to adapt quickly and maintain accuracy under tight deadlines.