Arizona Staffing
Administrative Specialist I
The Regional Wastewater Reclamation Department (RWRD) has a position for an Administrative Specialist I. This position works in a busy team environment and provides administrative support for two technical work groups. You will also serve as one of the team members on the departments customer service team by answering and directing telephone calls, assisting walk-in customers, and performing sewer-related research as needed. Essential Functions: Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program-specific functions; Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff; Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues; Coordinates, schedules, and organizes unit, program, or departmental calendars and meetings; Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims, and fund transfers; Creates, maintains, and/or directs the maintenance of specialized databases, including inputting and retrieving data and producing complex computer-based reports; Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors, and service providers; Researches, compiles, and performs initial analysis of information, and prepares routine, recurring, and special reports, correspondence, memoranda, personnel forms, operations manuals, and other documents for supervisory review and approval; Compiles and summarizes statistical and operational data, and prepares periodic and special reports; Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities; Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created; Establishes and maintains specialized reference files and reference materials. Minimum Qualifications: Bachelors degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment. Relevant experience and/or education from an accredited college or university may be substituted. OR one year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional administrative classification. Preferred Qualifications: Minimum two (2) years experience in a customer service role.
The Regional Wastewater Reclamation Department (RWRD) has a position for an Administrative Specialist I. This position works in a busy team environment and provides administrative support for two technical work groups. You will also serve as one of the team members on the departments customer service team by answering and directing telephone calls, assisting walk-in customers, and performing sewer-related research as needed. Essential Functions: Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program-specific functions; Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff; Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues; Coordinates, schedules, and organizes unit, program, or departmental calendars and meetings; Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims, and fund transfers; Creates, maintains, and/or directs the maintenance of specialized databases, including inputting and retrieving data and producing complex computer-based reports; Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors, and service providers; Researches, compiles, and performs initial analysis of information, and prepares routine, recurring, and special reports, correspondence, memoranda, personnel forms, operations manuals, and other documents for supervisory review and approval; Compiles and summarizes statistical and operational data, and prepares periodic and special reports; Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities; Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created; Establishes and maintains specialized reference files and reference materials. Minimum Qualifications: Bachelors degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment. Relevant experience and/or education from an accredited college or university may be substituted. OR one year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely-related professional administrative classification. Preferred Qualifications: Minimum two (2) years experience in a customer service role.