Job Description
We are looking for a skilled Receptionist on a contract basis for a tax preparation company in Honolulu, Hawaii. This Receptionist role is ideal for someone who thrives in a detail-oriented environment and has excellent organizational and communication skills. As the first point of contact for the office, you will play a vital role in ensuring smooth operations and a welcoming atmosphere.
Responsibilities:
• Greet and assist visitors, ensuring a detail-oriented and friendly experience.
• Manage inbound and outbound calls efficiently using a multi-line phone system.
• Handle mail processing, including sorting, distributing, and preparing outgoing mail.
• Maintain and organize office supplies, keeping inventory updated and accessible.
• Provide administrative support by preparing outlines and other documentation as needed.
• Assist with scheduling and coordination of meetings and appointments.
• Utilize Microsoft Office Suite to create, edit, and manage documents.
• Ensure the reception area is clean, organized, and presentable at all times.
• Collaborate with team members to address daily operational needs.
• At least 3 years of experience in receptionist or administrative roles.• Proficiency in managing multi-line phone systems.
• Strong skills in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent communication and interpersonal abilities.
• Demonstrated ability to handle mail processing tasks with accuracy.
• Proven track record of assisting visitors and maintaining a welcoming environment.
• Adept at managing schedules and coordinating appointments.
• Strong organizational skills with attention to detail.