Jobot
A bit about us:
We are a leading global technology enabled service bureau providing RFID and Non-RFID tags, labels, and small profile packaging to customers around the globe.
Why join us?
A supportive, growth-focused environment Opportunities to expand your skills and take ownership of key initiatives A company that recognizes and rewards excellence Job Details
Position: HR/Office Manager Location: O'Fallon, MO (5 days a week onsite) Target Salary: $60k (may do short temp to perm)
SUMMARY: The Office Manager responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for managing and coordinating office services and related activities, some HR functions. ESSENTIAL FUNCTIONS, DUTIES, & RESPONSIBILITES: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Mandated work hours: 7:30am - 4:30pm, unless specified otherwise. Maintains high standards of confidentiality of all employee records and information. Coordinates recruitment efforts with HR Manager: job postings, interview scheduling, etc. Answers central, multi-line telephone system and directs calls accordingly. Order breakroom, office & facilities supplies and monitor inventory. Keep items stocked in break and conference rooms. Order Meals for employees per management request Assist with monthly, quarterly, semiannually event planning such as ordering meals, gift cards, preparing the breakroom and other duties as needed and assigned by Human Resources Scan and deposit checks arriving via mail Stuff, stamp & mail Accounts Payable checks Stuff envelopes, stamp and mail invoices Keep track of postage in meter machine and inform A/P when to refill Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. Sign for, distribute, and schedule pick-ups for FedEx packages, distribute incoming mail, and be able to prepare large mailings. May be required to prepare other outgoing mail. Managing and scheduling handyman and pest control visits coordinating with Facility Manager Order breakroom, office & facilities supplies and monitor inventory. Assist leadership with administrative functions as directed: Book travel arrangements Schedule & organize meetings, arrange working lunches/dinners Print, copy, and mail documents Responsible for special events, vendors, guest meals, visitors, outside providers, and inquiries Assist executives and HR with additional administrative functions as directed. OTHER DUTIES AND RESPONSIBILITIES: As directed by management, perform general duties to include but not limited to: photocopying, scanning documents, mailing, filing and scheduling appointments. Responsible for special events, annual global traveling and meetings, vendors, guest meals, visitors, outside providers, and inquiries Other duties as assigned QUALIFICATIONS: High school diploma or GED equivalent with a minimum of two years of related experience. Polished and professional; understands organization going through change management and able to wear many hats, including some HR functions. Must be punctual and reliable. Ability to write routine reports and correspondence. MUST be Proficient in Excel and Outlook. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. A plus if candidate has reliable and independent source of transportation to be able to run local errands upon request. Preferred: Prior phone operator experience a plus Prior Customer Service experience a plus
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
We are a leading global technology enabled service bureau providing RFID and Non-RFID tags, labels, and small profile packaging to customers around the globe.
Why join us?
A supportive, growth-focused environment Opportunities to expand your skills and take ownership of key initiatives A company that recognizes and rewards excellence Job Details
Position: HR/Office Manager Location: O'Fallon, MO (5 days a week onsite) Target Salary: $60k (may do short temp to perm)
SUMMARY: The Office Manager responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. Also responsible for managing and coordinating office services and related activities, some HR functions. ESSENTIAL FUNCTIONS, DUTIES, & RESPONSIBILITES: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Mandated work hours: 7:30am - 4:30pm, unless specified otherwise. Maintains high standards of confidentiality of all employee records and information. Coordinates recruitment efforts with HR Manager: job postings, interview scheduling, etc. Answers central, multi-line telephone system and directs calls accordingly. Order breakroom, office & facilities supplies and monitor inventory. Keep items stocked in break and conference rooms. Order Meals for employees per management request Assist with monthly, quarterly, semiannually event planning such as ordering meals, gift cards, preparing the breakroom and other duties as needed and assigned by Human Resources Scan and deposit checks arriving via mail Stuff, stamp & mail Accounts Payable checks Stuff envelopes, stamp and mail invoices Keep track of postage in meter machine and inform A/P when to refill Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. Sign for, distribute, and schedule pick-ups for FedEx packages, distribute incoming mail, and be able to prepare large mailings. May be required to prepare other outgoing mail. Managing and scheduling handyman and pest control visits coordinating with Facility Manager Order breakroom, office & facilities supplies and monitor inventory. Assist leadership with administrative functions as directed: Book travel arrangements Schedule & organize meetings, arrange working lunches/dinners Print, copy, and mail documents Responsible for special events, vendors, guest meals, visitors, outside providers, and inquiries Assist executives and HR with additional administrative functions as directed. OTHER DUTIES AND RESPONSIBILITIES: As directed by management, perform general duties to include but not limited to: photocopying, scanning documents, mailing, filing and scheduling appointments. Responsible for special events, annual global traveling and meetings, vendors, guest meals, visitors, outside providers, and inquiries Other duties as assigned QUALIFICATIONS: High school diploma or GED equivalent with a minimum of two years of related experience. Polished and professional; understands organization going through change management and able to wear many hats, including some HR functions. Must be punctual and reliable. Ability to write routine reports and correspondence. MUST be Proficient in Excel and Outlook. Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. A plus if candidate has reliable and independent source of transportation to be able to run local errands upon request. Preferred: Prior phone operator experience a plus Prior Customer Service experience a plus
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.