FocusKPI Inc.
Admin Specialist and Receptionist
FocusKPI Inc., San Francisco, California, United States, 94199
FocusKPI is looking for an Admin Specialist and Receptionist II to join one of our clients, a high-tech SaaS company.
Work Location: San Francisco, CA
Duration: 6-month contract; On-site role (5 days a week)
Pay Range: $30 - $40/hr
Responsibilities:
Office Administration:
Manage and maintain office supplies, food, and drinks, including purchase requests, orders, receiving, restocking, and tracking expenses.
Maintain the breakroom and common areas, including meeting rooms, for visitors, organized and neat at all times.
Support corporate events, including meal reservations, orders, purchases, and organizing catering for culture and morale.
Escort contractors for facility maintenance in office premises if needed.
In charge of shipments and receivings, including log, expense tracking, reports, and distributing to receivers.
Support onboarding and offboarding.
Maintain employees' monthly parking and validations on a monthly and daily basis by communicating with vendors and employees.
Ad hoc tasks to support the office.
Security Management, Reception Desk, Visitor Control (2-3 days/week):
Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
Work to register all visitors when advised and control as per SDIC guidelines until they leave.
Control visitors to the correct location and provide security instructions.
Ensure that security guards are properly trained and understand SDIC guidelines.
Maintain a safe and clean reception area and conference rooms.
Maintain security facility and equipment for day-to-day operations (CCTV, alarm system, badging etc)
Manage security standards including daily visitor log, monthly logbook, badge list, Wi-Fi and parking validations, if needed.
Requirements:
Education: Minimum of an Associate's or a Bachelor's degree
Minimum of 2-5 years of experience with office administrative or EA experience
Experience with Microsoft Word, Excel
Customer Service and Event Planning experiences are required
Experience with supplies Management, Food ordering & Snack Stacking
Need to be detail-oriented
Thank you!
FocusKPI Hiring Team
Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.
NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com.
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Work Location: San Francisco, CA
Duration: 6-month contract; On-site role (5 days a week)
Pay Range: $30 - $40/hr
Responsibilities:
Office Administration:
Manage and maintain office supplies, food, and drinks, including purchase requests, orders, receiving, restocking, and tracking expenses.
Maintain the breakroom and common areas, including meeting rooms, for visitors, organized and neat at all times.
Support corporate events, including meal reservations, orders, purchases, and organizing catering for culture and morale.
Escort contractors for facility maintenance in office premises if needed.
In charge of shipments and receivings, including log, expense tracking, reports, and distributing to receivers.
Support onboarding and offboarding.
Maintain employees' monthly parking and validations on a monthly and daily basis by communicating with vendors and employees.
Ad hoc tasks to support the office.
Security Management, Reception Desk, Visitor Control (2-3 days/week):
Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
Work to register all visitors when advised and control as per SDIC guidelines until they leave.
Control visitors to the correct location and provide security instructions.
Ensure that security guards are properly trained and understand SDIC guidelines.
Maintain a safe and clean reception area and conference rooms.
Maintain security facility and equipment for day-to-day operations (CCTV, alarm system, badging etc)
Manage security standards including daily visitor log, monthly logbook, badge list, Wi-Fi and parking validations, if needed.
Requirements:
Education: Minimum of an Associate's or a Bachelor's degree
Minimum of 2-5 years of experience with office administrative or EA experience
Experience with Microsoft Word, Excel
Customer Service and Event Planning experiences are required
Experience with supplies Management, Food ordering & Snack Stacking
Need to be detail-oriented
Thank you!
FocusKPI Hiring Team
Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.
NOTICE: Please be aware of fraudulent emails regarding job postings, job offers and fake checks. FocusKPI's recruiting team will strictly reach out via @focuskpi.com email domain. If you have received fraudulent emails now or in the past, please report it to https://reportfraud.ftc.gov/ . The domain @focuskpijobs.com is fraudulent and not related to FocusKPI. Please do not not reply or communicate to anyone with @focuskpijobs.com.
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