Madrid Amalgamated Group is hiring: Administrative Assistant in Clearwater

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We are seeking a highly organized and detail-oriented Administrative Assistant to support our engineering team. This role focuses on producing professional reports, coordinating inspections, and managing project documentation. Prior experience in the architecture, engineering, or construction (AEC) industry is highly preferred.

Overview

Ray Engineering is a dynamic structural remediation firm specializing in restoring and strengthening structures, ensuring safety, and building resilient communities. Our projects reflect a commitment to quality, innovation, and integrity. Join a team that makes a tangible difference in the world around us.

Key Responsibilities

• Report Production: Prepare, format, and proofread engineering reports to ensure accuracy, consistency, and adherence to company standards.
• Inspection Coordination: Schedule and track inspections, confirming details with engineers, field staff, and clients.
• Scheduling & Calendar Management: Maintain inspection and project schedules, meet deadlines, and manage changes effectively.
• Project Documentation: Organize, file, and maintain accurate project records in both digital and physical formats.
• Team Support: Assist engineers and project managers with administrative and project-related tasks as needed.

Qualifications

• Previous administrative experience required; AEC industry background strongly preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and PDF editing tools.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Reliable, proactive, and able to work independently while supporting multiple team members.

Preferred

• Experience with inspection scheduling or construction materials testing workflows.
• Familiarity with engineering or project management software.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

St Pete Beach, FL; Clearwater, FL

Note: This description reflects the opportunities and responsibilities for the Administrative Assistant role and does not imply any guarantees regarding compensation or location beyond what is stated.