Administrative Assistant Job at OMY in Town of Rhinebeck

Overview

Administrative Assistant – Sales & Operations Support. Location: Hudson Valley (Kingston, Rhinebeck area). Type: Full-Time. Salary: $60,000+ plus bonus. Reports to: Sales & Operations Manager. OMY creates and designs joyful, graphic, and smart creative activities for the entire family, with products sold globally.

As we continue to expand, we’re looking for an enthusiastic Administrative Assistant who’s ready to roll up their sleeves and support our dynamic sales and operations team.

Responsibilities

• Help track and calculate sales commissions;
• Assist with trade shows—from booth setup to sales tracking;
• Create and update Excel reports (Pivot Tables and VLOOKUP);
• Monitor and report on sales performance across regions and reps;
• Admin & Bookkeeping: invoicing, payments, and expenses;
• Support import processes (documents, coordination, and follow-ups);
• Keep records and documents organized;
• Stay ahead of deadlines and help things flow smoothly every day;
• Bring a positive, can-do attitude to a team that values creativity and collaboration.

What You Bring

• 2+ years of administrative experience (bonus if you’ve worked in sales or import/export);
• Excel wizardry: Pivot Tables, VLOOKUP, and clean formatting;
• Familiarity with bookkeeping software (QuickBooks or similar is a plus);
• Highly organized and detail-oriented; strong written and verbal communication skills;
• Proactive mindset and the ability to juggle priorities;
• Love for checking things off the list.

What We Offer

• A colorful, creative, and friendly work culture;
• Opportunities to attend trade shows and industry events;
• Room to grow—we love to promote from within.

Job Details

• Seniority level: Entry level;
• Employment type: Full-time;
• Job function: Administrative;
• Industries: Retail.

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