Administrative Assistant Job at Austin Commercial in Lehi

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Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise and project engineering skills to work at Austin Commercial. Austin Commercial is currently seeking an Administrative Assistant for a large project in Lehi, UT. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

Responsibilities

• Schedules meetings and luncheons, including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Handles travel arrangements, including scheduling flights, hotels, car rentals and providing itinerary for reference
• Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications
• Maintains files so that information is readily available
• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions
• Assists with back-up for company switch-board/receptionist function
• Serves in an “as needed” capacity as back-up to other departments
• Helps in the preparation of reports, invoice processing and/or weekly time entry
• Order Office Supplies, maintain inventory and keep organized
• Track rug vendor to ensure arriving and replacing as contracted
• Order and maintain bottled water supply
• Keep conference rooms tidy, and stock fridge
• Maintain Conference Room Calendars
• Coordinate, order and pickup lunch orders for meetings
• Mailing and pickup up of mail at multiple locations
• Assist with weekly BBQ
• Keep coffee stations stocked
• Assist with events
• Assist onsite team members as needed
• Site badging backup

Requirements

• High school diploma or GED required; college degree and/or certification a plus
• Experience in the Microsoft Office Suite
• Strong communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Effective time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

About Austin Commercial

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

Accessibility

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction and Building Construction

Administrative Assistant (Lehi, UT) – Austin Commercial