Administrative Assistant Job at Mayo Clinic Healthcare in Scottsdale

Overview

Administrative Assistant role at Mayo Clinic Healthcare.

Responsibilities

• Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s).
• Exhibits confidentiality, flexibility, accountability, and professionalism.
• Prioritizes heavy work volume among the various areas according to department demands.
• Transcribes correspondence/documents; maintains calendars; schedules meetings; makes travel arrangements and processes reimbursement for travel and other professional expenses; answers multi-line telephones and provides related follow-through.
• Creates and maintains web pages and databases/spreadsheets; provides support to departmental projects/activities as assigned; prepares reports, meeting agendas and minutes, and presentation materials; and maintains electronic files and records.
• Serves as a resource to the institution for department related needs and questions.
• May be responsible for supporting multiple individuals and performing high-priority responsibilities or tasks in a fast-paced environment.

Qualifications

• High school diploma or GED equivalent required.
• Some College preferred. Three years of secretarial experience preferred.
• Demonstrated proficiency with general office and organizational skills; customer service skills; adherence to confidentiality policy; effective written and verbal communication; ability to establish and maintain effective working relationships; accuracy and attention to detail; ability to prioritize and handle multiple tasks; professionalism and mutual respect in interactions.
• Proficiency with MS Office Suite (Word, Excel, Publisher, Acrobat), and high-volume calendar management/scheduling; proficiency with virtual platforms (Zoom, MS Teams, SharePoint).
• Exemption Status: Nonexempt.

Compensation and Benefits

• compensation: $22.57 - $30.45 / hour
• Benefits Eligible: Yes
• Schedule: Full Time
• Hours/Pay Period: 80
• Schedule Details: Monday - Friday, Business Hours. This vacancy is not eligible for sponsorship; we will not sponsor or transfer visas for this position.

Site and Equal Opportunity

Site: Mayo Clinic locations across multiple campuses and international locations. Equal Opportunity: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Mayo Clinic participates in E-Verify and may provide information from Form I-9 to confirm work authorization.

Recruiter

Julie Melton