Caterpillar Inc. is hiring: Administrative Assistant in Houston

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Overview

Base pay range: $24.60/hr - $36.90/hr

Career Area: Business Services

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Our Americas Distribution & Service Division (ADSD) provides governance and administration of Cat dealers across the U.S., Canada, and Latin America.

Position: Administrative Assistant for the Southern US District. You will play a critical role in supporting the Southern US District by streamlining communication, managing key meetings, and coordinating reporting processes for the Southern US District team.

Location: Houston, TX (United States)

Required Travel: Up to 5% (Domestic)

US Work Authorization Sponsorship: Offered: None

Relocation Assistance: Offered: None

Responsibilities

• Communication & Coordination
  • Serve as the central point of contact between Caterpillar dealer-facing teams, industry partners, executive assistants, and Dealers.
  • Schedule and manage Leadership Table meetings, Dealer Profile prep sessions, Caterpillar review meetings, and Dealer Financial Reporting System planning.
  • Coordinate 1:1 meetings and ongoing calendar management for Caterpillar industry peers, Dealer leadership (VP, SVP, EVP, etc.) and Dealer Principals.
  • Prepare executive summaries for SVP-level visits to Caterpillar Dealers.
  • Log and route customer issues from CIC or other sources to appropriate representatives, ensuring proper documentation and closure.
  • Manage DocuSign routing for legal documents requiring Dealer Principal/VP signatures.
  • Organize Dealer recognition efforts (anniversaries, holiday cards, etc.).
• Monthly Reporting and Documentation
  • Support budget reviews and Annual Business Plan (ABP) submissions.
  • Compile and submit safety reports for the Southern US District.
  • Review lease vehicle reporting.
  • Prepare staff meeting metrics and materials.
  • Maintain and update Caterpillar/Dealer contact lists for mailing and communication.
  • Create and submit expense books for the Southern US District Director.
• Major Meeting Support
  • Provide logistical support for key district events (e.g., Southern US District Council, Marketing & Digital Conference, Fall Planning, Annual Business Planning).
  • Secure venues, manage catering and hospitality needs, and coordinate calendar invites and scheduling.
• General Office Administration duties including answering phones, taking messages, maintaining schedules, preparing memos/minutes/presentations, facilitating travel arrangements, and assisting with payments and expense processing.
• Other duties as assigned by Caterpillar management from time-to-time.

Qualifications

• What You Have (Basic Qualifications)
  • Experience providing administrative support to senior leadership (e.g., Directors).
  • Accuracy and attention to detail; ability to complete tasks with precision.
  • Collaborative approach; ability to work with diverse individuals and groups.
  • Effective communication skills across organizational levels.
  • Flexibility and adaptability in changing environments.
  • Ability to manage multiple priorities and time effectively.
  • Problem-solving skills for operational or process challenges.
  • Office Administration knowledge and experience with Microsoft Office.

What You Will Get

Through it all, we are one team – creating and delivering world-class components and solutions. Learn more about the Caterpillar Experience.

Benefits

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement
• These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require sponsorship tied to a specific employer (e.g., H, L, TN, F, J, E, O). As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found at www.caterpillar.com/careers.

Posting Dates

September 2, 2025 - September 15, 2025

All offers of employment are conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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